Donation Coordinator (PM SHIFT)

LifeNet Health; Northern (KY); Hybrid; USD 28,000 - 45,000; Full time

Benefits offered by this job

Profit Sharing Plan

403(b) Retirement Plan

Paid Parental Leave

Flexible Work Program

Tuition reimbursement

Career & Leadership Development

Wellness Program

Employee Assistance Program (EAP)

Generous Paid Time Off

Collaborative team environment

Job summary

LifeNet Health is seeking a Donation Coordinator to provide donor referral and screening services remotely. You will engage with OPOs, eye banks, hospitals, and funeral homes, triage calls, and guide families through the donation discussion with compassion.

Responsibilities include evaluating donor eligibility, coordinating tissue transport, processing referrals, and maintaining thorough documentation while delivering excellent customer service in a fast-paced environment.

Qualifications

• Minimum requirements include a high school diploma or GED and 3 years in healthcare or emergency services.
• Preferred associates degree and CTBS certification bolster qualifications.
• Experience with donor management systems and related documentation is desired.

Responsibilities

• Screening and logistics: evaluate donor eligibility using medical records and history; arrange tissue transport with partners.
• Donor referrals: identify and process organ, tissue, and eye referrals to maximize donations.
• Triage and escalations: assess calls and messages, prioritize urgency, and route to appropriate task owners.
• Donation and grief support: support donor families empathetically and complete required paperwork accurately.

Skills

Communication

Critical Thinking

Interpersonal Skills

Data Entry

MS Office

Tech Proficiency

Attention to Detail

Teamwork

Time Management

Education

High School Diploma or GED

Associate degree – Allied Health

CTBS Certification

Tools

Donor Management System

SAP

External partner order entry platforms

Job description

AT LIFENET HEALTH, YOU ARE THE ADVANTAGE

Every day, YOU help us to save lives, restore health, and bring hope to patients and families around the world. At LifeNet Health, we cultivate growth, innovation, and collaboration, where your contributions drive solutions that benefit humanity.

Together, we are united by a mission greater than ourselves, a purpose rooted in healing.

ABOUT THIS JOB

Location: Remote

Department: Donor Center

Schedule: Variable PM Shift (2-12 hour shifts; 2-8 hour shifts), Overtime as Needed, Essential Personnel

Clinical Status: Non-Clinical

HOW YOU’LL MAKE AN IMPACT

The Donation Coordinator provides accurate, efficient, and timely donor referral and screening services for its stakeholders such as, tissue recovery agencies, referring hospitals, client Organ Procurement Organizations (OPOs), partner eye banks, Medical Examiner offices, and funeral homes. Provides customer service to callers and determines preliminary donor eligibility for potential clinical and/or research donors. Triages calls by urgency and routes to appropriate coordinator and provides excellent customer service. provides grief support to potential donor families while also advocating for donation via phone calls. Initiates contact with the legal next of kin according to the UAGA hierarchy and leads a supportive discussion and interview process regarding donation.

WHAT YOU’LL DO

• Screening and Logistics: Accurately and effectively evaluates information for preliminary donor eligibility, including relevant medical records, clinical course, hemodilution assessment, medical history, and behavioral risk assessment information for initial donation suitability. Arranges transportation of approved donor tissues from contracted procurement agencies and communicates arrangements according to established protocols. Works directly with multiple courier services to ensure the timely pick-up and arrival of all shipments through accurate logistics and reporting. Collaborates with key internal and external stakeholders to ensure a positive customer service experience.
• Donor Referrals: Accurately identifies and processes all potential organ, tissue, and eye referrals and tissue screenings to maximize donation opportunities from referring agencies.
• Triage and Escalations: Assesses incoming calls and electronic communication from internal/external partners; prioritize based on urgency and either addresses as able or follows proper transfer protocol to daily task owner. Collaborates with key internal and external partners to ensure a positive customer service experience
• Donation and Grief Support: Works empathetically, compassionately, and professionally with families in crisis and advocates for donation (eye/tissue/ research/education). Approaches for donation opportunities telephonically and effectively completes required paperwork without error (e.g. Authorization/ Disclosure/DRAI/ adjunct forms, etc.). Completes a thorough and conscientious Donor Risk Assessment Interview (DRAI) with the most appropriate historian. Follows all communication protocols to ensure effective interactions with Donor Center teammates and stakeholders, including but not limited to Funeral Homes, Medical Examiners, donor families, and Hospital Staff.

WHAT YOU’LL BRING

Minimum Requirements:

• High School Diploma or GED
• 3 years' work experience as an EMT, hospital corpsman, ER, RRT, ICU tech or equivalent health care experience, or dispatch for emergency services

Preferred Experience/Skills/Certifications:

• Associate degree – Allied Health, Life Sciences, or Related (to include EMT, LPN, Hospital, Paramedic, RNs, Respiratory Therapist, or Corpsman)
• CTBS Certification
• 3 years’ work experience in Tissue Banking, Medical Device, Organ Procurement or related industry

Key Knowledge, Skills, & Abilities:

• Communication Skills: Excellent verbal and written communication skills; ability to communicate and build relationships with all professionals at various levels within the organization. Communicate with key stakeholders including donor families, key internal and external partners, and executive leadership.
• Critical Thinking/Decision Making: Ability to review and interpret complex procedures, practices, and policies real-time while applying to each unique potential donation opportunity. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Interpersonal Skills: Possesses a strong skill set in emotional intelligence including emotional awareness, self-regulation, empathy, and effective relationship building.
• Data Entry and Typing: Ability to listen and efficiently type critical data points into multiple electronic platforms (e.g. Donor Management System, Donate Life Registry websites, SAP, external partner order entry platforms, etc.). Proficient typing skills of 40 words a minute.
• Proficient in MS Office: Word, Excel, Microsoft Suite, PowerPoint, and Teams
• Technology and Virtual Competency: Ability to easily navigate basic troubleshooting and operations of all provided technology including but not limited to laptops, cell phones, online data management platforms, multi-factor authentication systems, and software associated with day-to-day functions.
• Attention to Detail: Able to perform tasks thoroughly and with care; checks work to ensure high degree of accuracy/completeness and early/on-time delivery
• Teamwork: Demonstrates effective collaboration with internal/external teams through persuasive communication, proactive approach to problem-solving, adept at contributing to workflows seamlessly to achieve collective success.
• Time Management: Able to prioritize multiple, competing priorities and manage time/workload. Demonstrated ability to effectively prioritize and juggle multiple time sensitive projects, multi-task, identify project interdependencies and potential risks/pitfalls.

WHY JOIN LIFENET HEALTH

When you join LifeNet Health, you're not just taking a job, you’re joining a mission-driven community dedicated to making a global impact through regenerative medicine. You’ll be part of a workplace that values authenticity, collaboration, and the drive to make a difference.

We recognize that great work happens when people feel supported. That’s why our total rewards package is designed to help you thrive both professionally and personally.

Here’s how we support YOU:

• Affordable Medical, Dental, and Vision Coverage - Comprehensive care that won’t break the bank.
• Profit Sharing Plan - Share in the success you help create.
• 403(b) Retirement Plan - Invest in your future with confidence.
• Paid Parental Leave - 6 weeks to bond with your newest family member.
• Corporate Sponsored Events - Celebrate milestones and build connections.
• Generous Paid Time Off - Because balance matters:
  • 18 vacation days (based on position, tenure, and state laws)
  • 9 sick days (subject to local and state regulations)
  • 9 holidays (7 standard + 2 floating)
• Flexible Work Program - For approved roles, how and where you perform best.
• Tuition reimbursement - We invest in your growth and education.
• Career & Leadership Development - Expand your impact and potential.
• Wellness Program - Prioritize your health with holistic resources.
• Employee Assistance Program (EAP) - Support for you and your household.
• Incredible teammates - Collaborate with passionate, dedicated professionals.

Note: All benefits are subject to eligibility requirements and may be modified at any time, with or without notice, unless otherwise required by law. This job posting does not constitute an employment contract and does not alter the “at-will” nature of employment at LifeNet Health.

COMPENSATION

Salary Range: $20.36/hourly to $33.94/hourly

Final compensation will be based on factors such as geographic location, qualifications, and prior relevant experience. The pay range for this position is $20.36 hourly (entry level qualifications to $ 27.15 hourly (experienced in this role). Actual compensation may be higher based on the successful candidate’s knowledge and relevant experience.

*For candidates who reside in Washington State, the pay range for this position is $20.36 hourly – $33.94 hourly.

EQUAL OPPORTUNITY EMPLOYER

LifeNet Health is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.

As part of our commitment to safety, we maintain a drug-free workplace and conduct pre-employment substance abuse screening.