Quality and Operations Assistant- Full Time

One Hour Heating & Air Conditioning of Baton Rouge, LA; Baton Rouge (LA); Presencial; USD 20.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Paid time off

401(k) matching

Paid vacation and holidays

Descripción de la vacante

One Hour Heating & Air Conditioning in Baton Rouge, LA is seeking a motivated, reliable administrator to join the customer service team. The role focuses on reviewing completed jobs, correcting errors, and ensuring accurate documentation in ServiceTitan, while supporting call center and other managers.

The ideal candidate is organized, capable of handling confidential information, and able to manage multiple tasks within a Monday–Friday 7:00 AM–4:00 PM schedule.

Formación

• Must have a high school diploma or equivalent.
• Excellent attention to detail and organizational skills.
• Strong time management and ability to prioritize multiple tasks.
• Good computer software skills and quick learner.
• Strong written and verbal communication skills.
• Ability to work independently and fix issues.
• Experience with Service Titan or similar CRM is a plus.

Responsabilidades

• Review every completed job in ServiceTitan from the previous business day to ensure accuracy and proper documentation.
• Identify and correct errors, missing information, and inconsistencies in ServiceTitan.
• Review invoices, job summaries, customer accounts, technician documentation, and follow-up requirements.
• Ensure customer accounts are accurate, organized, and up to date (contacts, service history, equipment).
• Flag incomplete or inaccurate documentation and communicate with managers to resolve discrepancies.
• Maintain detailed records of recurring errors to help management identify patterns.
• Communicate with department managers about quality concerns and discrepancies.
• Assist managers with administrative tasks (warranty docs, inventory auditing, timesheets, reports).
• Take on additional admin and operational responsibilities as needed.

Conocimientos

Attention to detail

Organizational skills

Time management

Computer skills

Written communication

Verbal communication

Independent work

Problem identification

Educación

High school diploma

Herramientas

ServiceTitan

Descripción del empleo

Benefits:

• Health insurance
• Paid time off
• 401(k) matching

JOB SUMMARY

We are looking for a motivated, reliable, and detail-oriented individual to join our customer service team! This position is ideal for someone who is highly organized and takes pride in maintaining accurate and complete records.

This position is primarily responsible for reviewing all completed jobs, identifying and correcting errors, and ensuring accurate documentation within our company management software, ServiceTitan. Additional responsibilities include maintaining customer accounts, assisting with administrative tasks, and providing support to the call center and other department managers as needed. This position reports directly to the Call Center Manager while providing administrative and operational support to other department managers as needed.

We are currently hiring for a full-time position, Monday through Friday, from 7:00 AM to 4:00 PM, with a one-hour lunch break. Hourly pay starting at $18. Full-time employment is available with 401k and employer matching, health insurance, and paid vacation & holidays.

JOB DUTIES

• Review every completed job in ServiceTitan from the previous business day(s) to ensure accuracy, proper documentation, and compliance with company procedures.
• Identify and correct errors, missing information, and inconsistencies within ServiceTitan.
• Review invoices, job summaries, customer accounts, technician documentation, and follow-up requirements.
• Ensure customer accounts are accurate, organized, and up to date, including contact information, service history, equipment and membership details.
• Flag incomplete and inaccurate documentation and communicate with managers to resolve discrepancies.
• Maintain detailed records of recurring errors and documentation issues to help management identify patterns and areas for improvement.
• Communicate regularly with department managers regarding quality concerns, unresolved discrepancies, and issues requiring management attention.
• Assist department managers with administrative tasks, including warranty documentation, supply house inventory auditing, employee timesheets, and report preparation.
• Assist with additional administrative and operational responsibilities as needed.

MINIMUM REQUIREMENTS

• High school diploma or equivalent required.
• Exceptional attention to detail and organizational skills.
• Strong time management skills and the ability to prioritize multiple responsibilities.
• Must have good computer software skills and the ability to learn new programs quickly.
• Strong written and verbal communication skills.
• Ability to work independently, identify problems, and follow through on necessary corrections.
• Ability to maintain accuracy while reviewing large amounts of information.
• Professionalism and the ability to handle confidential customer and company information.
• Previous administrative, data entry, quality assurance, or office experience preferred.
• Experience with Service Titan or similar customer management software is a plus but not required.
• Reliable transportation.

BENEFITS

• Full-time employment with a consistent Monday–Friday schedule
• 401k with employer matching
• Health insurance
• Paid vacation and holidays
• Annual company bonuses and benefits

Note from the Hiring Manager

This position is full-time, Monday through Friday, from 7:00 AM to 4:00 PM, with a one-hour lunch break. We are looking for someone who is dependable, organized, and comfortable working independently while supporting multiple departments. Strong attention to detail and the ability to manage competing priorities are especially important for success in this position.