Quality and Operations Assistant- Full Time

One-Hour-Heating-; Baton Rouge (LA); Presencial; USD 20.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Paid time off

401(k) matching

Descripción de la vacante

One-Hour-Heating- is seeking a detail-oriented administrative specialist to review completed jobs in ServiceTitan, correct errors, and maintain accurate customer accounts. You will support call center and department managers, handle warranty docs, inventory audits, and timesheets, and contribute to overall quality and efficiency.

This is a full-time role with Monday–Friday hours. You will work under the Call Center Manager, ensuring confidentiality and precise records, while helping multiple

Formación

• High school diploma or equivalent required.
• Exceptional attention to detail and organizational skills.
• Strong time management and prioritization abilities.
• Proficient computer skills; ability to learn new programs quickly.
• Strong written and verbal communication skills.
• Ability to work independently and identify problems.
• Experience with data entry and quality assurance preferred.
• Experience with ServiceTitan or similar software is a plus.
• Reliable transportation.
• Professionalism and confidentiality.

Responsabilidades

• Review every completed job in ServiceTitan from the previous business day to ensure accuracy and proper documentation.
• Identify and correct errors, missing information, and inconsistencies within ServiceTitan.
• Review invoices, job summaries, customer accounts, technician documentation, and follow-up requirements.
• Ensure customer accounts are accurate, organized, and up to date, including contact information, service history, equipment and membership details.
• Flag incomplete and inaccurate documentation and communicate with managers to resolve discrepancies.
• Maintain detailed records of recurring errors and documentation issues to help management identify patterns and areas for improvement.
• Communicate regularly with department managers regarding quality concerns, unresolved discrepancies, and issues requiring management attention.
• Assist department managers with administrative tasks, including warranty documentation, inventory auditing, timesheets, and report preparation.
• Assist with additional administrative and operational responsibilities as needed.

Conocimientos

Attention to detail

Time management

Computer skills

Written and verbal communication

Independent work

Data entry

Professionalism

ServiceTitan or similar

Reliable transportation

Educación

High school diploma or equivalent

Herramientas

ServiceTitan

Descripción del empleo

Benefits:

• Health insurance
• Paid time off
• 401(k) matching

JOB SUMMARY

We are looking for a motivated, reliable, and detail-oriented individual to join our customer service team! This position is ideal for someone who is highly organized and takes pride in maintaining accurate and complete records.

This position is primarily responsible for reviewing all completed jobs, identifying and correcting errors, and ensuring accurate documentation within our company management software, ServiceTitan. Additional responsibilities include maintaining customer accounts, assisting with administrative tasks, and providing support to the call center and other department managers as needed. This position reports directly to the Call Center Manager while providing administrative and operational support to other department managers as needed.

We are currently hiring for a full-time position, Monday through Friday, from 7:00 AM to 4:00 PM, with a one-hour lunch break. Hourly pay starting at $18. Full-time employment is available with 401k and employer matching, health insurance, and paid vacation & holidays.

JOB DUTIES

• Review every completed job in ServiceTitan from the previous business day(s) to ensure accuracy, proper documentation, and compliance with company procedures.
• Identify and correct errors, missing information, and inconsistencies within ServiceTitan.
• Review invoices, job summaries, customer accounts, technician documentation, and follow-up requirements.
• Ensure customer accounts are accurate, organized, and up to date, including contact information, service history, equipment and membership details.
• Flag incomplete and inaccurate documentation and communicate with managers to resolve discrepancies.
• Maintain detailed records of recurring errors and documentation issues to help management identify patterns and areas for improvement.
• Communicate regularly with department managers regarding quality concerns, unresolved discrepancies, and issues requiring management attention.
• Assist department managers with administrative tasks, including warranty documentation, supply house inventory auditing, employee timesheets, and report preparation.
• Assist with additional administrative and operational responsibilities as needed.

MINIMUM REQUIREMENTS

• High school diploma or equivalent required.
• Exceptional attention to detail and organizational skills.
• Strong time management skills and the ability to prioritize multiple responsibilities.
• Must have good computer software skills and the ability to learn new programs quickly.
• Strong written and verbal communication skills.
• Ability to work independently, identify problems, and follow through on necessary corrections.
• Ability to maintain accuracy while reviewing large amounts of information.
• Professionalism and the ability to handle confidential customer and company information.
• Previous administrative, data entry, quality assurance, or office experience preferred.
• Experience with Service Titan or similar customer management software is a plus but not required.
• Reliable transportation.

BENEFITS

• Full-time employment with a consistent Monday–Friday schedule
• 401k with employer matching
• Health insurance
• Paid vacation and holidays
• Annual company bonuses and benefits

Note from the Hiring Manager

This position is full-time, Monday through Friday, from 7:00 AM to 4:00 PM, with a one-hour lunch break. We are looking for someone who is dependable, organized, and comfortable working independently while supporting multiple departments. Strong attention to detail and the ability to manage competing priorities are especially important for success in this position.