Quality Administrative Assistant

Safran Aerosystems Evacuation; Wall Township (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Safran Aerosystems' Wall Township, New Jersey facility hosts the North American quality leadership for our Evacuation Systems. The role supports the Vice President, Quality, and leads critical administrative and coordination tasks across the Quality organization in a fast-paced aerospace setting.

Ideal candidates have 5+ years of relevant admin experience, experience with quality systems and document control, and strong MS Office skills.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Quality, or related field preferred.
• Minimum 5+ years of administrative experience, including 2–3 years supporting senior leadership.
• Experience in Quality, manufacturing, or aerospace environment strongly preferred.
• Experience with document control systems and records management required.

Responsibilities

• Provide administrative support to the Vice President, Quality.
• Maintain calendars, meeting schedules, and priorities across multiple time zones.
• Prepare executive communications, presentations, and reports.
• Coordinate travel arrangements and expense reports for executive activities.
• Assist in organizing site visits, audits, and leadership events.
• Maintain organized filing systems for executive records.
• Support audit preparation with documentation accuracy and accessibility.
• Handle confidential information with discretion.

Skills

Executive support

Calendar management

Document control

AS9100 knowledge

Executive communications

Discretion & confidentiality

Coordination across teams

Travel logistics

Education

Associate's degree in business/admin

Bachelor's degree in business/admin

Tools

Microsoft Office

Job description

Safran Aerosystems' Wall Township, New Jersey facility is home to the North American headquarters of our Evacuation Systems Business Unit (SEV). Here, you will help design, manufacture, maintain, and support life-saving aircraft evacuation systems, including emergency slides, life rafts, and flotation devices.

Be part of a team that is driven by a strong culture, guided by shared values, and committed to making a positive impact giving back to the communities where we live and work.

Essential Duties and Responsibilities

• Perform administrative and clerical duties to support Quality personnel and department operations
• Assist with maintenance of the Quality Management System (QMS), including document control, record retention, audit support, and calibration tracking
• Maintain revision control and distribution of quality documents (electronic and paper-based systems)
• Administer systems related to calibration, stamp control, and internal auditing
• Maintain quality records in accordance with retention requirements, including archiving and off-site storage
• Prepare, compile, and distribute departmental reports, KPIs, and performance metrics
• Assist in developing and formatting procedures, work instructions, and quality documentation
• Maintain training records for Quality personnel and coordinate with Human Resources as needed
• Manage distribution and tracking of controlled documents and standards
• Coordinate and maintain quality-related information on company intranet systems
• Support audit preparation by ensuring documentation accuracy, completeness, and accessibility
• Provide direct administrative support to the Vice President, Quality
• Manage complex calendars, meeting schedules, and priorities across multiple stakeholders and time zones
• Coordinate leadership meetings, staff meetings, and executive reviews (agenda preparation, materials, minutes, and action tracking)
• Prepare, format, and distribute executive-level communications, presentations, and reports
• Support preparation of business reviews, customer presentations, and operational performance updates
• Act as a liaison between the Vice President and internal/external stakeholders, ensuring timely communication and follow-up
• Manage travel arrangements, expense reports, and logistics for executive activities
• Handle highly confidential and sensitive information with professionalism and discretion
• Track and follow up on key actions, initiatives, and strategic priorities on behalf of the Vice President
• Assist in organizing site visits, customer engagements, audits, and leadership events
• Maintain organized filing systems (electronic and physical) for executive and departmental records
• Adheres to safe work practices and contributes to the evolution of the health, safety, and environmental program and culture
• Regular, predictable attendance is required
• Other duties may be assigned At Safran, our people are at the heart of everything we do. As a global leader in aerospace, we foster a respectful, inclusive, and collaborative workplace where diverse perspectives drive innovation and excellence.

The Quality Administrative Assistant provides critical administrative and coordination support to the Quality organization while also serving as a trusted Administrator to the Vice President, Quality.

This role ensures efficient operation of quality systems, document control, and reporting processes, while enabling executive effectiveness through high-level coordination, communication, and organizational support. The position requires strong attention to detail, discretion, organizational excellence, and the ability to operate across multiple priorities in a fast-paced aerospace environment.

Education and/or Experience

• Associate's or Bachelor's degree in Business Administration, Quality, or related field preferred
• Minimum 5+ years of administrative experience, including at least 2–3 years supporting senior leadership/executives
• Experience in Quality, manufacturing, or aerospace environment strongly preferred
• Experience with document control systems and records management required

Knowledge/Skills

• Strong knowledge of document control and record retention processes – Advanced
• Familiarity with Quality Management Systems (AS9100) – Advanced
• Executive-level administrative and organizational skills – Expert
• Ability to manage multiple priorities and shifting demands with high accuracy – Expert
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook) – Expert
• Strong written and verbal communication skills, including executive communications – Expert
• High level of discretion and confidentiality – Expert
• Ability to work independently and proactively – Expert
• Strong coordination, planning, and follow-up skills – Advanced

Certificates, Licenses, Registrations

• No specific certifications required
• Administrative, project coordination, or quality certifications are a plus