Quality Administration Specialist — Docs, Records & Compliance

TIC - The Industrial Company; Lenexa (KS); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Top-tier medical, dental, and vision

Retirement plans with matching

Generous paid time off

Job summary

TIC Power seeks a detail-oriented Quality Administrator to support project quality operations by maintaining documentation, tracking inspections and testing records, and ensuring project records are organized and compliant. The role collaborates with Quality Managers, Engineers, Inspectors, project teams, and clients.

The Quality Administrator helps maintain document retention, supports audits, and ensures quality data is readily accessible to project stakeholders, based in Homer City, PA.

Qualifications

• 2+ years of administrative, document control, or quality-related experience in construction, industrial, manufacturing, or engineering environments.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work effectively with project teams, clients, and subcontractors.

Responsibilities

• Maintain and organize project quality documentation, including inspection reports, test reports, nonconformance reports (NCRs), turnover packages, and quality plans.
• Ensure quality records are complete, accurate, and filed in accordance with project and company requirements.
• Track and manage document revisions, approvals, and distribution.
• Support project document retention and turnover requirements.
• Maintain quality tracking logs and databases for inspections, testing activities, NCRs, corrective actions, and punch list items.
• Generate routine quality reports and metrics for project leadership and clients.
• Monitor documentation status and proactively follow up on missing or incomplete records.
• Assist in preparing quality dashboards and KPI reporting.
• Support internal and external quality audits by gathering documentation and responding to record requests.
• Assist Quality Managers with compliance reviews and corrective action tracking.
• Maintain records demonstrating compliance with company standards, contractual requirements, and applicable codes.
• Coordinate with Quality Engineers, Inspectors, Superintendents, Field Engineers, and subcontractors to collect required quality documentation.
• Facilitate quality meeting logistics and maintain meeting minutes when needed.
• Support project closeout activities by assembling quality turnover packages and final documentation.
• Assist with quality system updates and process improvements.
• Maintain department filing systems and electronic records.
• Support onboarding activities for quality personnel by coordinating access to systems and required documentation.
• Perform other administrative duties in support of project quality objectives.

Skills

Administrative experience

Documentation

MS Office

Time management

Communication

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

TIC Power seeks a detail-oriented Quality Administrator to support project quality operations by maintaining documentation, tracking inspections and testing records, and ensuring project records are organized and compliant. The role collaborates with Quality Managers, Engineers, Inspectors, project teams, and clients.

The Quality Administrator helps maintain document retention, supports audits, and ensures quality data is readily accessible to project stakeholders, based in Homer City, PA.