QSR Development Admin & Pipeline Coordinator

LV Petroleum LLC; Las Vegas (NV); Hybrid; USD 40,000 - 62,000; Full time

Job summary

LV Petroleum LLC is seeking a highly organized and detail-oriented QSR Development Administrative Assistant to support our growing development team in a 100% in-office role in Las Vegas. The successful candidate will manage a high volume of active projects, coordinate with multiple stakeholders, and keep leadership informed on status for 85+ development projects.

Responsibilities include maintaining up-to-date project information, preparing status updates, scheduling meetings, and tracking

Qualifications

• Prior experience working with QSR brands, franchise partners, or QSR development teams is required.
• Strong understanding of the QSR development and construction project pipeline.
• Existing experience communicating with QSR brand partners and other development stakeholders.
• Exceptional organizational and time-management skills.
• Ability to manage and prioritize 85+ active projects at various stages of development.
• Excellent written and verbal communication skills.

Responsibilities

• Support the QSR Development team with day-to-day administrative and project coordination needs.
• Maintain accurate and up-to-date project information across the entire development pipeline.
• Track 85+ active QSR development and construction projects simultaneously.
• Coordinate project updates with internal teams, QSR brand partners, landlords, developers, contractors, and other stakeholders.
• Maintain project timelines, milestones, approvals, deadlines, and outstanding action items.
• Follow up with project partners to obtain updates and ensure projects continue moving forward.
• Prepare and distribute project status updates and reports.
• Maintain organized project files, documentation, correspondence, and records.
• Communicate changes, delays, approvals, and other important project updates to the appropriate team members.
• Schedule meetings, calls, site visits, and project-related activities as needed.
• Assist with tracking development and construction documentation.
• Identify outstanding items and proactively follow up rather than waiting for updates.
• Support the Development team with special projects and administrative needs as assigned.

Skills

QSR development experience

Project coordination

Organizational skills

Communication skills

MS Office proficiency

Time management

Tools

Microsoft Office Suite

Excel

Outlook

Job description

LV Petroleum is seeking a highly organized, detail-oriented, and experienced QSR Development Administrative Assistant to support our growing development team. This is a 100% in-office position and is ideal for someone who understands the QSR development and construction process and already has established relationships with QSR brand partners.

The right candidate will be comfortable managing a high volume of active projects, coordinating with multiple stakeholders, tracking deadlines and updates, and keeping leadership informed on the status of 85+ development projects at any given time.

Key Responsibilities

• Support the QSR Development team with day-to-day administrative and project coordination needs.
• Maintain accurate and up-to-date project information across the entire development pipeline.
• Track 85+ active QSR development and construction projects simultaneously.
• Coordinate project updates with internal teams, QSR brand partners, landlords, developers, contractors, and other stakeholders.
• Maintain project timelines, milestones, approvals, deadlines, and outstanding action items.
• Follow up with project partners to obtain updates and ensure projects continue moving forward.
• Prepare and distribute project status updates and reports.
• Maintain organized project files, documentation, correspondence, and records.
• Communicate changes, delays, approvals, and other important project updates to the appropriate team members.
• Schedule meetings, calls, site visits, and project-related activities as needed.
• Assist with tracking development and construction documentation.
• Identify outstanding items and proactively follow up rather than waiting for updates.
• Support the Development team with special projects and administrative needs as assigned.

What We’re Looking For

• Prior experience working with QSR brands, franchise partners, or QSR development teams is required.
• Strong understanding of the QSR development and construction project pipeline.
• Existing experience communicating with QSR brand partners and other development stakeholders.
• Exceptional organizational and time-management skills.
• Ability to manage and prioritize 85+ active projects at various stages of development.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to track multiple deadlines and moving parts without losing sight of priorities.
• Proficiency with Microsoft Office, Excel, Outlook, and other administrative/project tracking tools.
• Ability to work independently while maintaining strong communication with the Development team.
• Professional, dependable, and highly organized.
• Ability to work in a fast-paced environment where priorities can change quickly.

This Role Is a Great Fit For Someone Who:

• Understands what it takes to move a QSR development project from one stage to the next.
• Is comfortable communicating directly with brand partners and project stakeholders.
• Can look at a large project list and immediately identify what needs attention.
• Does not need to be reminded to follow up.
• Takes ownership of details, deadlines, and project updates.
• Can keep leadership informed without being asked for every update.

If you have QSR development experience, strong brand partner relationships, and the organizational skills to manage a high-volume development pipeline, we want to hear from you.

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