QMS Administrator

CIRCOR International, Inc; Warren (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

CIRCOR International in Warren, MA seeks a QMS Administrator to standardize processes, oversee document control, and drive training programs. The role partners with engineering, manufacturing, quality, and leadership to ensure ISO 9001:2015 compliance and effective change management.

You will manage document revision workflows, support internal and external audits, and contribute to continuous improvement through metrics and structured training.

Qualifications

• Knowledge of ISO 9001:2015 quality management systems.
• Experience with audits and regulatory compliance in manufacturing.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Develop, review, and maintain QMS procedures, work instructions, and policies.
• Administer document control processes, including creation, revision, approval workflows, distribution, and archival.
• Manage change control, track revisions, assess impact, and communicate changes.
• Collaborate with SMEs to translate requirements into usable documentation.
• Support and maintain the training system, assign training, track completion, and ensure compliance.
• Link document changes to training requirements to maintain workforce competency.
• Conduct periodic audits of documentation and records to verify compliance.
• Maintain QMS databases and systems with data integrity and version control.
• Support audits by providing documentation and evidence of compliance.
• Drive continuous improvement of document control, change management, and training.

Skills

ISO 9001

MIL-STD/AS9100

Organizational skills

Communication

Auditing experience

Prioritization

Process mapping

Root-cause analysis

Education

Bachelor's degree

ASQ certification preferred

Job description

Description

The QMS Administrator works cross-functionally with engineering, manufacturing, quality, and leadership teams to standardize processes, drive consistency, and support continuous improvement initiatives. This position plays a key role in ensuring controlled documentation, effective change implementation, and workforce competency through structured training programs.

KEY RESPONSIBILITIES

• Develop, review, and maintain QMS procedures, work instructions, and policies to ensure clarity, consistency, and compliance with internal and external requirements
• Administer document control processes, including document creation, revision, approval workflows, distribution, and archival in accordance with established standards
• Manage the change control process by coordinating document updates, tracking revisions, assessing impact, and ensuring timely communication and implementation of changes
• Collaborate with subject matter experts to capture process requirements and translate them into clear, usable documentation
• Support and maintain the training system by assigning training, tracking completion, and ensuring employees are trained on current procedures and revisions
• Ensure proper linkage between document changes and training requirements to maintain compliance and workforce competency
• Conduct periodic audits of documentation and records to verify compliance and identify opportunities for improvement
• Maintain QMS databases and systems, ensuring data integrity, accessibility, and version control
• Support internal and external audits by providing documentation, records, and evidence of compliance
• Drive continuous improvement of document control, change management, and training processes through metrics and feedback
• other duties as assigned

CANDIDATE PROFILE

Knowledge, Skills & Abilities

• Thorough understanding of ISO 9001:2015, with demonstrated experience producing compliant procedures and audit success
• Familiarity with military specifications (e.g., MIL-STD, AS9100, or similar) and customer-specific requirements
• Strong organizational, documentation, and technology skills
• Excellent communication (written and verbal) skills
• Experience with auditing (internal and external) and regulatory compliance
• Ability to manage multiple priorities in a fast-paced manufacturing environment
• Strong process mapping skills
• Strong analytical and problem-solving skills, including root cause analysis methodologies (e.g., 8D, Fishbone, 5 Whys)

Education & Experience

• Experience within quality in a techincal writing capacity in a manufacturing / industrial setting, with a minimum of 3 years of experience
• Experience with creating procedures compliant with ISO 9001
• Bachelor's degree or equivalent combination of formal education and experience.
• ASQ (or equivalent) certification heavily preferred

COMPANY BACKGROUND

CIRCOR International is one of the world's leading providers of mission critical flow control products and services for the Industrial and Aerospace & Defense markets. The Company has a product portfolio of market-leading brands serving its customers' most demanding applications. CIRCOR markets its solutions directly and through various sales partners to more than 14,000 customers in approximately 100 countries. The Company has a global presence with approximately 3,100 employees with headquarters in Burlington, Massachusetts. For more information visit our website at https://www.circor.com/. In late 2023, CIRCOR was acquired by the private equity firm Kohlberg Kravis Roberts & Co. L.P. (together with its affiliates, "KKR"). The news release is available here along with additional information about KKR and its unique approach to employee ownership can be found at the end of this document.

Equal Opportunity Statement

CIRCOR is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities, veterans, women, and minorities are encouraged to apply.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.