QA Lab Coordinator: OOH Testing & Documentation

Threshold-Enterprise; Scotts Valley (CA); On-site; USD 27,000 - 39,000; Full time

Job summary

Threshold-Enterprise in Scotts Valley, CA seeks a detail-oriented administrative/quality-support specialist to coordinate Out-of-House testing, manage lab quotes, track purchase orders, and organize laboratory documentation.

You will interact with OOH labs, Accounts Payable, and internal quality teams to ensure timely testing, proper reporting formats, and compliant record-keeping while maintaining inventories and data integrity.

Qualifications

• High School diploma or GED; some college preferred.
• Strong computer skills including proficiency in Microsoft Outlook, Word, Excel and Adobe Acrobat software.
• Excellent organizational skills, strong attention to detail.
• Ability to balance and successfully track multiple projects at once in a fast paced and changing environment.
• Ability and willingness to learn basic differences between common laboratory methods.
• Ability to communicate effectively and professionally with team members and external liaisons.
• Self-starter with the ability to learn and grow with changing role needs, able to work with little or no supervision and maintain a strong work ethic.

Responsibilities

• Prepare samples for testing at contract (Out-of-House) laboratories, including getting quotes from labs, filling out order forms, packaging samples for shipping, and tracking of tests ordered.
• Communicate by email and phone with OOH lab representatives to get quotes, determine available testing options, and request changes to result report formats.
• Answer clarification questions from OOH labs in a timely manner so as to not hold up testing.
• Answer questions from Threshold’s Accounts Payable department regarding OOH lab invoices.
• Write, collect, and route Purchase Requisitions for approval. Request quotes from vendors as needed. Track ordered items in Purchasing Tracker.
• Help to organize and maintain laboratory documentation and databases (purchase orders, SOPs, training, results, data, logbooks, OSIs, etc.).
• Assist with chemical and laboratory supply inventories as needed.
• Maintain, audit and update various databases, tracking spreadsheets and documentation filing systems as needed, may include data entry and reporting as needed.
• General administrative duties, including some technical writing, proofing, and editing, and coordination and set up of departmental events.
• Assist with company initiative to comply with current Good Manufacturing Practices (cGMPs), Good Documentation Practices (GDP), and Good Laboratory Practices (GLP).
• Participate as a fully engaged member of a high performing, self-directed work team to achieve department and company goals.
• Perform all other tasks as assigned by Threshold management.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Adobe Acrobat

Organizational skills

Detail oriented

Multitasking

Communication skills

Self-starter

Education

High School diploma or GED

Some college preferred

College degree, some college classes, or equivalent work experience

Tools

SharePoint

MS Visio

MS Access

Job description

Threshold-Enterprise in Scotts Valley, CA seeks a detail-oriented administrative/quality-support specialist to coordinate Out-of-House testing, manage lab quotes, track purchase orders, and organize laboratory documentation.

You will interact with OOH labs, Accounts Payable, and internal quality teams to ensure timely testing, proper reporting formats, and compliant record-keeping while maintaining inventories and data integrity.