Pursuit Coordinator

ADP, Inc.; Kansas City (MO); On-site; USD 52,000 - 68,000; Full time

Job summary

PEC seeks a detail‑oriented Pursuit Coordinator to support qualification packages, LOIs, RFQs, RFPs, and SOQs across markets. You will manage proposal content, coordinate schedules, and ensure brand consistency with internal teams and external partners.

The role emphasizes writing and editing skills, CRM/ERP data maintenance, and collaboration with Creative Specialists to deliver polished, compliant proposals on time.

Qualifications

• Bachelor’s degree in Marketing, Journalism, Business Communications, or related field or equivalent relevant experience required.
• Minimum 1 year of proposal experience within the A/E/C industry (preferred).
• Strong writing background and experience with grant or proposal writing preferred.

Responsibilities

• Assist Pursuit Specialists in preparing LOI, RFQ, RFP, and SOQ responses.
• Coordinate meetings, track deadlines, and distribute notes and action items.
• Help format proposal content and ensure compliance with RFP requirements and brand standards.
• Draft and edit non-technical proposal sections such as resumes and project descriptions.
• Maintain CRM/ERP data and organize proposal materials for reuse.
• Collaborate with Creative Specialist to ensure design consistency.
• Proofread documents for grammar, clarity, and consistency.
• Support pursuit strategy and content development.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Team collaboration

Initiative

Attention to detail

Education

Bachelor’s degree in Marketing

Equivalent relevant experience

Proposal experience in A/E/C

Tools

Microsoft Office

Adobe InDesign

CRM software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Pursuit Coordinator

Position Summary:

The Pursuit Coordinator supports the development and delivery of qualifications, proposals, and interview materials across all markets. This role assists Pursuit Specialists by managing overflow work, coordinating proposal logistics, and ensuring timely, high-quality deliverables. The Pursuit Coordinator collaborates with internal teams and external partners to gather content, maintain proposal documentation, and uphold brand standards. This position is ideal for a detail-oriented, proactive team player looking to grow within a dynamic marketing and business development environment.

Duties and Responsibilities:

• Assist Pursuit Specialists in preparing responses to Letters of Interest (LOI), Requests for Qualifications (RFQ), Requests for Proposals (RFP), and Statements of Qualifications (SOQ)
• Support proposal schedules by coordinating meetings, tracking deadlines, and distributing notes and action items
• Help compile and format proposal content, ensuring compliance with RFP requirements and brand standards
• Draft and edit non-technical proposal sections such as resumes, project descriptions, and company overviews
• Maintain and update marketing databases, including CRM and ERP systems, with project and proposal information
• Organize and archive proposal materials for future reference and reuse
• Collaborate with the Creative Specialist to incorporate visual elements and ensure consistency in design
• Proofread and edit documents for grammar, clarity, and consistency
• Participate in strategy and planning sessions to understand pursuit goals and support execution
• Actively develop content through writing and editing
• Accurate use of corporate brand standards, templates, instructions, manuals, and documents
• Provide general administrative support to the pursuit team as needed
• Other projects and responsibilities may be added at the company’s discretion

Special Knowledge, skills and abilities:

• Strong organizational and time management skills with the ability to manage multiple tasks
• Proficiency in Microsoft Office applications and the Adobe Creative application InDesign
• Understanding of proposal and procurement processes preferred
• Experience with Client Relationship Management (CRM) software preferred
• Excellent written and verbal communicator with a strong grasp of grammar, punctuation, clarity, readability, and content consistency
• Values building internal and external professional relationships
• Positive, professional attitude, take pride in work, superior attention to detail
• Collaborative mindset and ability to work effectively in a team environment
• Willingness to learn and take initiative in a fast-paced setting

Education and Experience:

• Bachelor’s degree in Marketing, Journalism, Business Communications, or related field or equivalent relevant experience required
• Minimum 1 year of proposal experience within the A/E/C industry (preferred)
• Previous experience with grant writing or proposal writing for engineering, construction, architecture, or consulting preferredStrong writing background

License and Certification:

• N/A

PEC values a healthy work environment, and we focus on working efficiently and collaboratively to ensure quality and productive work as well as quality time away from the office. The work environment is business casual, friendly, respectful, and team oriented with daily peer interactions regarding work progress, client needs and project-specific technical issues. We strive to create an enjoyable work environment with support and opportunities for positive career growth. Much of the work will be conducted within an office setting with frequent sitting, reaching and manipulation of objects, tools and/or controls. The position requires mobility. Duties involved require moving materials that weigh up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. At times, bending, reaching, standing, and walking may be required.

Supervisory Responsibilities(if there are no supervisor responsibilities, put N/A):

• N/A

PEC is an AA/EEO/Veteran/Disabled employer.