Purchasing & Vendor Relations Specialist

City of Valdosta; Valdosta (GA); On-site; USD 35,000 - 55,000; Full time

Job summary

City of Valdosta is seeking a Purchasing Clerk to handle requisitions, process purchase orders, and manage vendor information. This role requires attention to detail and ability to work across departments.

You will verify approvals, support bid processes, assist with open records requests, and provide customer service across departments. A background in purchasing procedures and basic accounting is preferred.

Qualifications

• Knowledge of purchasing and bidding procedures.
• Knowledge of available vendors and current prices.
• Knowledge of laws and regulations governing purchasing.
• Familiarity with computers and job-related software programs.
• Ability to perform basic mathematical calculations.
• Ability to operate standard office equipment.
• Ability to complete required reports.
• Ability to maintain files and records.
• Ability to provide customer services.
• Effective oral and written communication skills.
• Competency from specialized training plus a high school education.
• 1–2 years experience in a similar role or apprenticeship/internship.

Responsibilities

• Receives and reviews purchase requisitions; processes purchase orders; processes purchase order change requests.
• Verifies approvals and reviews information to confirm quotes and invoices match corresponding purchase orders.
• Facilitates GovDeals pick-ups, filing, and customer service needs.
• Receives and processes open records requests.
• Serves as P-Card Administrator. Issues new cards, training, and auditing.
• Assists with membership management.
• Assists the Purchasing Agent through the bid process.
• Assists in Abatements.
• Updates and maintains all vendor information.
• Maintains purchasing files and records according to retention policies.
• Performs other related duties.

Skills

Purchasing procedures

Bid process

Customer service

Records management

Office software

Education

High school education

Specialized training in field

Job description

City of Valdosta is seeking a Purchasing Clerk to handle requisitions, process purchase orders, and manage vendor information. This role requires attention to detail and ability to work across departments.

You will verify approvals, support bid processes, assist with open records requests, and provide customer service across departments. A background in purchasing procedures and basic accounting is preferred.