Purchasing Supervisor

ASM Global; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Legends Global in New York is seeking a Purchasing Supervisor to support daily Food & Beverage operations by coordinating purchasing, maintaining inventory levels, and ensuring timely product availability for cafés, restaurants, and events.

You will work closely with the F&B leadership team to maintain product quality, control costs, and oversee storage, labeling, and distribution of supplies. A Food Handler's Permit is required.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Fluency in English (verbal and written).
• High school diploma or equivalent; some college preferred.
• Food Handler's Permit.

Responsibilities

• Coordinate daily purchasing needs with Culinary and F&B leadership to support café, restaurant, and events.
• Prepare and submit approved orders to suppliers per procedures and specs.
• Monitor inventory and usage to minimize shortages and spoilage.
• Coordinate delivery schedules with suppliers and internal teams.
• Review product availability and pricing with Purchasing Manager; escalate discrepancies.
• Verify POs, delivery docs and invoices for accuracy; resolve issues.
• Maintain purchasing records, inventory docs, and product specs.
• Code and route invoices for payment processing.
• Conduct scheduled inventory counts and report variances.
• Coordinate with Culinary team on storage, labeling, rotation, and distribution.
• Ensure storage areas remain clean, organized, and compliant with food safety standards.
• Support Purchasing Manager in supplier evaluation and cost-control opportunities.
• Communicate shortages or delays to affected departments promptly.

Skills

Excellent written and verbal comms

Strong organizational and time‑manager

Education

Fluency in English (verbal & written)

High school diploma or equivalent; some college preferred

Food Handler's Permit

Job description

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you.

Join us!

Well& by Durst - 151 | Well& by Durst - 151 is a constantly evolving experience that supports your wellbeing and fuels your endeavors. It's a social spot to gather friends and colleagues, and an intimate space to gather your thoughts. Bring a lunch date to sample world-class cuisine or push your ideas further with flawless business services.

THE ROLE

The Purchasing Supervisor supports daily Food & Beverage operations by coordinating purchasing activities, maintaining appropriate inventory levels, and ensuring timely product availability. This position works closely with the entire Food & Beverage leadership team to maintain product quality, control costs, and oversee the proper storage, rotation, and distribution of supplies.

ESSENTIAL DUTES AND RESPONSIBILITIES

• Coordinate daily purchasing needs with Culinary and Food & Beverage leadership to support café, restaurant, and special event operations.
• Prepare and submit approved orders to suppliers in accordance with established purchasing procedures, product specifications, and authorization requirements.
• Monitor inventory levels, usage patterns, and anticipated operational needs to recommend appropriate order quantities and minimize shortages, excess stock, and spoilage.
• Coordinate delivery schedules with suppliers and internal teams to ensure products are available when needed.
• Review product availability, pricing, and proposed substitutions with the Purchasing Manager, escalating discrepancies or concerns before orders are finalized.
• Verify purchase orders, delivery documentation, and vendor invoices for accuracy; coordinate resolution of quantity, quality, pricing, credit, and delivery discrepancies.
• Maintain accurate purchasing records, inventory documentation, and product specifications.
• Code and route invoices to the appropriate outlet for payment processing in accordance with established procedures.
• Conduct scheduled inventory counts, investigate variances, and report findings to the Purchasing Manager.
• Coordinate with the Culinary team to ensure proper product storage, labeling, rotation, and distribution.
• Ensure refrigerated, dry, and remote storage areas remain clean, organized, secure, and compliant with established food safety standards.
• Support the Purchasing Manager in evaluating suppliers, maintaining approved product specifications, and identifying opportunities to improve purchasing efficiency and control costs.
• Communicate product shortages, delayed deliveries, and other supply concerns promptly to affected departments.
• Perform other related duties, tasks, and responsibilities as required by leadership.

SUPERVISORY RESPONSIBILITIES

• Supervise assigned purchasing, clerical, and porter staff, coordinating daily assignments to support purchasing, inventory, storage, and product distribution needs.
• Train and coach team members on established procedures, documentation requirements, food safety practices, and storage standards.
• Monitor work quality, productivity, and adherence to company procedures; address concerns promptly and provide performance feedback to the Purchasing Manager.
• Coordinate team priorities with Culinary and Food & Beverage leadership to support daily operations and scheduled events.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

EDUCATION AND/OR EXPERIENCE

• Minimum of 18 years old.
• Minimum of one (1) year of experience in purchasing, inventory control, or a similar role.
• Fluency in the English language, both verbal and written.
• High school diploma or equivalent; some college preferred.
• Food Handler's Permit.

SKILLS AND ABILITIES

• Excellent written and verbal communication skills.
• Strong organizational and time-managemen