Purchasing Supervisor

ASM Global; United States; On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Paid vacation

Job summary

Legends Global seeks a Purchasing Supervisor for Well by Durst – 151 located on-site in New York City. You will coordinate daily purchasing with Culinary and Food & Beverage leadership to support café, restaurant, and events, ensuring timely product availability and cost control.

Supervising clerical and porter staff, you will train the team on procedures, food safety, and documentation while maintaining accurate records and inventory.

Qualifications

• Minimum of 18 years old.
• Minimum of one (1) year of experience in purchasing, inventory control, or a similar role.
• Fluency in the English language, both verbal and written.
• High school diploma or equivalent; some college preferred.
• Food Handler’s Permit.

Responsibilities

• Coordinate daily purchasing needs with Culinary and Food & Beverage leadership to support café, restaurant, and special event operations.
• Prepare and submit approved orders to suppliers in accordance with established purchasing procedures, product specifications, and authorization requirements.
• Monitor inventory levels, usage patterns, and anticipated operational needs to recommend appropriate order quantities and minimize shortages, excess stock, and spoilage.
• Coordinate delivery schedules with suppliers and internal teams to ensure products are available when needed.
• Review product availability, pricing, and proposed substitutions with the Purchasing Manager, escalating discrepancies or concerns before orders are finalized.
• Verify purchase orders, delivery documentation, and vendor invoices for accuracy; coordinate resolution of quantity, quality, pricing, credit, and delivery discrepancies.
• Maintain accurate purchasing records, inventory documentation, and product specifications.
• Code and route invoices to the appropriate outlet for payment processing in accordance with established procedures.
• Conduct scheduled inventory counts, investigate variances, and report findings to the Purchasing Manager.
• Coordinate with the Culinary team to ensure proper product storage, labeling, rotation, and distribution.
• Ensure refrigerated, dry, and remote storage areas remain clean, organized, secure, and compliant with established food safety standards.
• Support the Purchasing Manager in evaluating suppliers, maintaining approved product specifications, and identifying opportunities to improve purchasing efficiency and control costs.
• Communicate product shortages, delayed deliveries, and other supply concerns promptly to affected departments.
• Perform other related duties, tasks, and responsibilities as required by leadership.

Skills

Fluency in English

Organizational skills

Excellent communication

Education

High school diploma or equivalent

Tools

Food Handler’s Permit

Job description

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

Well by Durst – 151 | Well by Durst - 151 is a constantly evolving experience that supports your wellbeing and fuels your endeavors. It’s a social spot to gather friends and colleagues, and an intimate space to gather your thoughts. Bring a lunch date to sample world-class cuisine or push your ideas further with flawless business services.

THE ROLE

The Purchasing Supervisor supports daily Food & Beverage operations by coordinating purchasing activities, maintaining appropriate inventory levels, and ensuring timely product availability. This position works closely with the entire Food & Beverage leadership team to maintain product quality, control costs, and oversee the proper storage, rotation, and distribution of supplies.

ESSENTIAL DUTES AND RESPONSIBILITIES

• Coordinate daily purchasing needs with Culinary and Food & Beverage leadership to support café, restaurant, and special event operations.
• Prepare and submit approved orders to suppliers in accordance with established purchasing procedures, product specifications, and authorization requirements.
• Monitor inventory levels, usage patterns, and anticipated operational needs to recommend appropriate order quantities and minimize shortages, excess stock, and spoilage.
• Coordinate delivery schedules with suppliers and internal teams to ensure products are available when needed.
• Review product availability, pricing, and proposed substitutions with the Purchasing Manager, escalating discrepancies or concerns before orders are finalized.
• Verify purchase orders, delivery documentation, and vendor invoices for accuracy; coordinate resolution of quantity, quality, pricing, credit, and delivery discrepancies.
• Maintain accurate purchasing records, inventory documentation, and product specifications.
• Code and route invoices to the appropriate outlet for payment processing in accordance with established procedures.
• Conduct scheduled inventory counts, investigate variances, and report findings to the Purchasing Manager.
• Coordinate with the Culinary team to ensure proper product storage, labeling, rotation, and distribution.
• Ensure refrigerated, dry, and remote storage areas remain clean, organized, secure, and compliant with established food safety standards.
• Support the Purchasing Manager in evaluating suppliers, maintaining approved product specifications, and identifying opportunities to improve purchasing efficiency and control costs.
• Communicate product shortages, delayed deliveries, and other supply concerns promptly to affected departments.
• Perform other related duties, tasks, and responsibilities as required by leadership.

SUPERVISORY RESPONSIBILITIES

Supervise assigned purchasing, clerical, and porter staff, coordinating daily assignments to support purchasing, inventory, storage, and product distribution needs. Train and coach team members on established procedures, documentation requirements, food safety practices, and storage standards. Monitor work quality, productivity, and adherence to company procedures; address concerns promptly and provide performance feedback to the Purchasing Manager. Coordinate team priorities with Culinary and Food & Beverage leadership to support daily operations and scheduled events.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

• Minimum of 18 years old.
• Minimum of one (1) year of experience in purchasing, inventory control, or a similar role.
• Fluency in the English language, both verbal and written.
• High school diploma or equivalent; some college preferred.
• Food Handler’s Permit.

SKILLS AND ABILITIES

• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail, with the ability to quickly learn new systems and implement procedures.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Customer service orientation with the ability to interact professionally with suppliers, team members, and all levels of management.
• Ability to review purchasing records, monitor inventory, and identify pricing, quantity, and product discrepancies.
• Ability to guide team members, coordinate daily assignments, and reinforce established procedures.
• Ability to troubleshoot issues as they arise and provide effective resolutions.
• Flexibility to work extended hours based on business needs, including late nights, weekends, and holidays.
• Ability to work collaboratively in a team-based environment.
• Ability to stand for extended periods and perform physically demanding tasks, including lifting up to 50 pounds.

COMPENSATION

$25 per hour + a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and a 401(k) plan.

WORKING CONDITIONS

Location: On-Site (Well by Durst – 151, New York City)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Our Work Experience is the combination of everything that’s unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.