Purchasing Specialist

Metropolitan Ministries Inc; Tampa (FL); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Health insurance

PTO (vacation)

401K plan with employer match

Life Insurance $15,000

Employee Assistance Program

Tuition reimbursement

Training and career development

YMCA membership discount

Job summary

Metropolitan Ministries in Tampa seeks a Purchasing Specialist to support administrative and accounting functions, focusing on purchasing requests and vendor coordination. This role handles PO processing, coding accuracy, and collaboration with accounts payable.

The position requires strong analytical and organizational skills, proficiency with MS Office, and clear English communication. It offers growth in a mission-driven nonprofit environment with competitive benefits.

Qualifications

• High school diploma or GED with 3+ years in purchasing or similar role.
• Associate degree or higher in a related field preferred.
• Experience with purchasing, accounts payable, and purchase orders.

Responsibilities

• Process purchase orders and confirm delivery of goods.
• Manage purchasing queue and SAP Concur requests within 48 hours.
• Review requests for proper coding and attachment of documents.
• Coordinate with vendors and logistics for delivery.
• Verify deliveries and review packing slips.
• Resolve purchasing and delivery discrepancies.

Skills

Analytical thinking

Time management

MS Office

English communication

Negotiation

Team player

Education

High School diploma or GED

Associate degree or higher in Business Administration/SCM

Tools

SAP Concur

Job description

Description

About Us:

• If you’re looking for an opportunity to transform the lives of poor and homeless men, women, and children in your community, we may have a job for you.
• Since 1972, Metropolitan Ministries has been providing life-changing solutions for those who are homeless and at risk of becoming homeless in Tampa Bay.
• We are a grassroots, donor, and volunteer-fueled community nonprofit. At Metropolitan Ministries, we serve families in Hillsborough, Pinellas, Pasco, Polk and Hernando counties with compassion, practical help, and a willingness to make a huge difference.

What we offer:

• Salary: $21.00 - $23.00
• Group health, vision, and dental coverage at affordable rates, along with family coverage if you choose to purchase it.
• Preventative care is 100% covered (free) on all plans.
• PTO is offered to full-time and part-time employees.
• 11 days of PTO and 10 paid holidays annually.
• Option to participate in the 401K plan with employer match.
• $15,000 in employee Life Insurance paid for by Metropolitan Ministries.
• Employee Assistance Program
• Option to participate in supplemental group insurance plans at affordable rates.
• Tuition reimbursement program
• Training and career development.
• Discounted membership at the YMCA.

Job Functions:

This position will perform a wide range of administrative and accounting support tasks and is responsible for managing purchasing requests for the organization.

Essential Responsibilities:

1. Process purchase orders, organize and confirm delivery of goods. Receive and review vendor packing slips as applicable.
2. Manage purchasing queue and process requests in SAP Concur within 48 hours of approval.
3. Review requests for proper coding and that all proper documentation is attached.
4. Coordinate with vendors and logistics team for the delivery of goods.
5. Verify delivery of goods. Receive and review vendor packing slips.
6. Resolve any purchasing and delivery discrepancies. Request replacement products or refunds as needed.
7. Work with accounts payable staff to resolve invoice discrepancies.
8. Responsible for reconciling purchasing card statement and submitting documentation to the Senior Accountant weekly.
9. Process blanket PO’s for the organization contracts, leases, utilities, etc.
10. Confirm with vendor that orders have been processed within 24 hours of releasing the PO.
11. Monitor purchasing email and respond to messages within 24 hours.
12. Support purchasing policy and assist staff as needed.
13. Provide organizational support to the Finance and Accounting department as needed.
14. Support the Holiday Center Operation as directed.
15. Meet personal goals and actively contribute to the achievement of team and organizational targets/goals as stated on the KPI and in the annual plan.
16. Support the Finance Team in any other tasks as assigned.

Requirements

Education and Experience:

High School diploma or GED with 3+ years’ experience as a purchasing specialist or in a similar role. Associate degree or higher in Business Administration, Supply Chain Management, or a similar field is preferred. Experience with purchasing, accounts payable, purchase orders and/or ability to continue the development of these areas.

Skills Requirements:

Strong analytical thinking and problem-solving skills. Superior organization and time management skills with ability to remain focused on deadline with several distractions. Excellent computer and clerical skills to match needs of position in Microsoft Office Suite to include Power Point, Word, and Excel spreadsheet. Must have professional English communication skills both written and oral. .

Excellent interpersonal and negotiation skills. Must be able to communicate effectively in English. Computer literate with a working knowledge of web-based research tools and Microsoft Office. Ability to effectively use computer equipment: monitor, keyboard, mouse, and other computer-related peripherals. Self-motivated, ability to multi-task/manage many projects simultaneously, and shift priorities as needed. Must be able to work independently and be a team player. Works well under pressure and meets deadlines. Time management skills in a fast-paced environment.

Requires heart for ministry and comfort working with poor and homeless families and individuals. Requires understanding of poverty, a high degree of maturity, strong inter-personal skills and the ability to work with low socio-economic and diverse populations facing crisis situations in a professional and diplomatic manner. Knowledge of community resources available to homeless population. Must demonstrate maturity and sensitivity to issues of faith, culture, and other sources of diversity. Ability to work as part of a team within a multi-disciplinary framework.

Physical Requirements:

Hearing and speaking ability which allows for effective oral communication of information; physical, emotional, and spiritual stamina to handle job-related issues and stress.

Other:

Must demonstrate legal authorization to work in the United States. Must pass applicable pre-employment background screening procedures.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving individuals throughout our local communities. People of color, women, LGBTQIA+, Veterans and persons with disabilities are encouraged to apply.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances.

Metropolitan Ministries is committed to offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 813-209-1083 or via email at [e-mail]