Purchasing Specialist

Kalon Executive Search; New Haven (CT); On-site; USD 42,000 - 66,000; Full time

Job summary

Kalon Executive Search is partnering with a rapidly growing organization in health and wellness to recruit a detail‑driven Purchasing Specialist in New Haven, CT. This role supports procurement operations by managing purchase orders, coordinating shipments, and maintaining supplier relationships.

You will gain exposure to global sourcing and logistics while collaborating with cross‑functional teams to ensure inventory needs are met. On-site with potential for hybrid after onboarding and training.

Qualifications

• 1–2+ years of purchasing, inventory planning, logistics or related experience.
• Associate's or Bachelor's degree required or equivalent experience.
• Excellent organizational and written/verbal communication skills.

Responsibilities

• Create and process purchase orders through the ERP system based on demand and inventory.
• Manage orders from creation to delivery, tracking status and resolving issues.
• Coordinate domestic and international shipments for on‑time delivery.
• Maintain supplier relationships and ensure proper documentation.
• Assist with international purchasing, import logistics and tariffs.
• Monitor supplier pricing and communicate changes to stakeholders.
• Support vendor negotiations on pricing, lead times, and terms.
• Collaborate with procurement, logistics, quality and customer support teams.
• Build strong supplier relationships and provide professional service.
• Perform additional purchasing and supply chain duties as needed.

Skills

Organizational skills

Communication skills

Multi-tasking

Proactive attitude

ERP proficiency

Collaborative

Education

Associate's or Bachelor's degree

Tools

ERP systems

Microsoft Office

Job description

Purchasing Specialist

Kalon Executive Search is partnering with a rapidly growing organization in the health, wellness, nutrition, and specialty ingredients industry to identify a highly organized and motivated Purchasing Specialist. This is an excellent opportunity for an individual looking to build a long-term career in supply chain and procurement within a dynamic and collaborative environment.

The Purchasing Specialist will play a key role in supporting procurement operations by managing purchase orders, coordinating domestic and international shipments, maintaining supplier relationships, and ensuring inventory needs are met. This position offers exposure to global sourcing, logistics, and supply chain planning while working closely with cross-functional teams.

*** New Haven, CT (On-site, with potential for a hybrid schedule after successful onboarding and training)

Key Responsibilities

• Create and process purchase orders through the company's ERP system based on customer demand and inventory requirements.
• Manage assigned purchase orders from creation through delivery, including tracking order status, communicating updates, and resolving issues that could impact timelines.
• Partner with suppliers and internal quality teams to ensure materials meet required specifications and all necessary documentation is received before delivery.
• Coordinate shipments with transportation carriers and freight providers to ensure timely delivery of materials.
• Assist with international purchasing activities, including import logistics, customs documentation, and tracking applicable tariffs.
• Monitor supplier pricing and communicate significant cost changes to internal stakeholders.
• Support vendor negotiations related to pricing, lead times, and shipping terms.
• Collaborate with procurement, logistics, quality, and customer support teams to proactively resolve supply chain challenges.
• Build and maintain strong relationships with suppliers while delivering a high level of professionalism and customer service.
• Perform additional purchasing and supply chain duties as assigned.

Qualifications

• Associate's or Bachelor's degree, military experience, or equivalent professional experience.
• 1–2+ years of experience in purchasing, inventory planning, logistics, customer service, project management, or a related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and ERP systems.
• Ability to work both independently and collaboratively.
• Positive attitude with a proactive, solution-oriented mindset.

Kalon Executive Search is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

www.KalonSearch.com