Purchasing Specialist

Denison ISD; Denison (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Denison ISD seeks a Purchasing Specialist to assist in procuring material and equipment for the district. You will work under supervision, process bids and purchase orders, and ensure compliance with established purchasing procedures.

The role requires a high school diploma or GED, strong numerical and organizational skills, and the ability to manage bid-related documentation, vendor communications, and data entry tasks efficiently.

Qualifications

• Education: High school diploma or GED.
• Special Knowledge/Skills: Knowledge of purchasing and invoicing procedures; ability to work with numbers accurately and rapidly; organize bid-related documentation; proficient keyboarding and file maintenance; use software to develop spreadsheets, databases and word processing; strong organizational, communication and interpersonal skills.

Responsibilities

• Process bids and purchase orders per established procedures.
• Assist staff with purchase orders and verify funds and authorizations before purchase.
• Maintain accounts and contact vendors about availability, invoices, and orders.
• Detect and resolve problems with incorrect orders, invoices and shipments.
• Prepare and maintain vendor databases and bidder lists.
• Prepare reports, purchase orders and payment authorizations using a computer.
• Follow district safety protocols and other duties as assigned.

Skills

Purchasing procedures

Invoicing

Numerical accuracy

Bid documentation

Keyboarding

Spreadsheet software

Database skills

Word processing

Communication

Education

High school diploma or GED

Tools

Spreadsheet software

Database software

Word processing software

Job description

Primary Purpose

Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.

Job Title

Purchasing Specialist

Date Posted

10/8/2026

Location

**Location:** Administration Building

Closing Date

10/23/2026

• Reports To:** Director of Business
• Compensation:** Para Pay grade 6

Primary Purpose

Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.

Qualifications

**Education/Certification:**

High school diploma or GED

Special Knowledge/Skills

• Knowledge of procedures for purchasing and invoicing supplies and equipment
• Ability to work with numbers in an accurate and rapid manner
• Ability to analyze and organize a complex filing system of bid-related documentation
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Effective organizational, communication, and interpersonal skills

Experience

3 years clerical and accounting experience preferred

Major Responsibilities And Duties

**Purchasing**

• Process bids and purchase orders as directed and in accordance with established procedures.
• Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
• Detects and resolves problems with incorrect orders, invoices, and shipments.

Clerical

• Prepare and maintain vendor databases and bidder lists.
• Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using a personal computer.
• Compile, maintain, and file all reports, and other documents as required.

**Other**

• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

**Supervisory Responsibilities:**

• None.

Mental Demands

Work with frequent interruptions; maintain emotional control under stress

• Tools/Equipment Used:**Standard office equipment including personal computer and peripherals
• Posture:**Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion:**Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting:**Occasional light lifting and carrying (less than 15 pounds)
• Environment:**May work prolonged or irregular hours