Purchasing Specialist

FIT Technologies LLC; Cleveland (OH); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Paid time off

9 paid holidays

401(k) with company match

ESOP

Job summary

FIT Technologies LLC is seeking a Purchasing Specialist in Cleveland, OH to lead procurement, inventory, and logistics across multiple clients. You will coordinate vendor selection, purchasing decisions, and lifecycle management while aligning with budgets and client needs.

The role requires strong communication, Excel/Word proficiency, and ability to manage complex procurement while supporting asset deployment, shipping, and delivery activities for client sites.

Qualifications

• Strong communication skills and ability to document and relay information clearly.
• Ability to follow processes and reach deadlines in a fast-paced environment.
• Experience using Excel to analyze data and generate client-ready reports and dashboards.
• Proficiency with MS Office, especially Excel and Word.

Responsibilities

• Consult with clients and internal stakeholders to understand purchasing requirements.
• Analyze vendor quotes and recommend procurement decisions.
• Negotiate terms and manage purchasing lifecycle including POs and documentation.
• Manage inventory and asset records across multiple clients and locations.
• Coordinate shipping, receiving, and logistics activities and ensure accuracy.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Process compliance

Deadlines

Excel

Word

Data analysis

Tools

Asset tracking software

Ticketing systems

Microsoft Excel

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Purchasing Specialist

Full Time Clerical Cleveland, OH, US

5 days ago Requisition ID: 1179

Salary Range: $50,000.00 To $65,000.00 Annually

Summary

The Purchasing Specialist supports FIT Technologies' purchasing, procurement, inventory, asset management, shipping, receiving, and delivery operations. This role works closely with clients, vendors, and internal teams to identify purchasing requirements, evaluate sourcing options, analyze vendor proposals, recommend procurement strategies, and manage the acquisition of products and services. The Purchasing Specialist exercises independent judgment in vendor selection, purchasing decisions, and procurement strategy while ensuring purchases align with technical requirements, budget objectives, client needs, and organizational goals.The position also supports asset lifecycle activities, including procurement, inventory tracking, documentation, deployment, maintenance, and disposal. In addition, the Purchasing Specialist assists with shipping and receiving functions, verifies incoming and outgoing shipments, prepares outbound packages, coordinates equipment delivery to client sites, and helps ensure purchasing, procurement, and inventory processes are completed accurately, efficiently, and in alignment with client and organizational needs.

Key Responsibilities

Purchasing & Procurement Support

• Consult with clients and internal stakeholders to understand purchasing requirements and recommend solutions that balance cost, technical requirements, availability, lifecycle considerations, and business needs.
• Analyze competing vendor quotes, evaluate solutions, and recommend purchasing decisions based on pricing, quality, service levels, technical requirements, and organizational objectives.
• Independently evaluate, select, and manage vendors based on pricing, product quality, availability, service levels, reliability, and business requirements.
• Negotiate vendor pricing, discounts, contract terms, shipping arrangements, service levels, and purchasing agreements to maximize value and support organizational goals.
• Determine appropriate sourcing strategies for standard and complex purchasing requests.
• Authorize and commit purchases within established budgets, policies, and approval guidelines.
• Manage the full procurement lifecycle, including requisitions, purchasing decisions, purchase orders, vendor communications, order tracking, receipt verification, client billing updates, and purchasing documentation.
• Independently resolve significant vendor, pricing, availability, fulfillment, and purchasing‑related issues while minimizing operational and client impact.
• Evaluate vendor performance, monitor supplier effectiveness, and determine when alternate vendors or sourcing strategies should be utilized.
• Advise departments and stakeholders on purchasing options, vendor selection, procurement strategy, cost considerations, and product standardization opportunities.
• Develop, recommend, implement, and continuously improve purchasing policies, controls, procedures, and workflow efficiencies.

Inventory & Asset Management

• Manage products, inventory records, devices, assets, and related documentation across multiple clients and locations.
• Analyze client environments, identify procurement requirements, and recommend tailored technology solutions.
• Analyze inventory utilization, purchasing trends, asset lifecycle costs, and replacement requirements, and provide recommendations regarding purchasing, stocking, refresh, and replacement strategies.
• Maintain automation for service tickets, products, inventory, client records, vendor records, purchase orders, quotes, charges, and operational checklists within business management platforms.
• Maintain secure client documentation, SOPs, knowledge base articles, credentials, and operational records.
• Utilize business management systems, remote monitoring and management platforms, and IT documentation systems to support software and hardware inventory management.
• Manage asset lifecycle activities including planning, acquisition, procurement, deployment, utilization, maintenance, refresh, retirement, disposal, and liquidation.
• Maintain FIT and client hardware and software standards and recommend improvements based on operational needs and industry best practices.

Shipping, Receiving and Logistics

• Receive, inspect, and verify inbound shipments against purchase orders and procurement records.
• Prepare outbound packages, shipping documentation, and inventory transactions while ensuring accuracy and compliance with established procedures.
• Maintain accurate inventory records for goods entering and leaving the facility.
• Coordinate shipment schedules, deliveries, and logistics activities with vendors, carriers, clients, and internal teams.

Delivery Support

• Deliver supplies, equipment, and materials to client sites and FIT team members.
• Coordinate with FIT's Purchasing and Field Support teams regarding equipment delivery and deployment activities.
• Support client onboarding, equipment deployments, refresh projects, and inventory distribution efforts.

Required Qualifications

• Preferred 2 years related experience.
• Strong written and oral communication skills.
• Organizational and time management skills with strong orientation to detail and ability to follow-through on tasks
• Demonstrated ability to:
• follow processes and protocols.
• meet deadlines and manage multiple tasks simultaneously.
• learn software tools/applications: for example, asset tracking and ticketing systems.
• work and adapt in a fast-paced, evolving priority environment.
• Strong proficiency in Microsoft Office, with emphasis on Microsoft Excel and Microsoft Word.
• Ability to leverage Excel and other business tools to extract and analyze large datasets, identify trends and opportunities, and produce professional client‑ready reports, dashboards, and recommendations.
• Ability to use multi-line phone system, personal computer, copier, etc.
• Ability to maintain confidentiality with regards to the information being processed, stored, or accessed.
• Ability to drive in your own vehicle (or in the company van) to client locations primarily in NE Ohio, with occasional same-day travel to Columbus, Cincinnati, etc. and surrounding states.

Working Conditions + Physical Requirements

This position operates in both office and field environments and requires daily travel as an essential function of the role. Reliable transportation, a valid driver’s license, and current vehicle insurance are required. The role involves occasional local travel and occasional travel throughout Ohio or to out-of-state locations based on business needs. The position requires the ability to lift and carry equipment weighing up to 50 pounds.

Headquartered in Cleveland, FIT Technologies is an employee-owned company (ESOP) with more than 140 staff supporting clients through Ohio and in metropolitan areas across 15 + states.

FIT Technologies offers a comprehensive benefits package, including:

• Health, dental, vision, and voluntary life insurance
• Company‑paid life insurance and long‑term disability
• Paid time off and 9 paid holidays
• Paid military leave
• Paid parental leave
• Employee Stock Ownership Plan (ESOP)
• 401(k) with company match
• Dependent Care FSA

To promote a healthy work environment and provide exemplary customer service, FIT Technologies is a non-smoking workplace and does not hire tobacco or vape users.

FIT Technologies is an equal opportunity employer and welcomes diversity in our workforce. We do not discriminate – and take active steps to prevent discrimination – in employment, recruitment, compensation, promotion, termination, or any other employment practice on the basis of race, color, national or ethnic origin, ancestry, gender, age, religion, creed, disability, military or veteran status, sexual orientation, gender identity, or gender expression.