Purchasing & Receiving Manager, Food & Beverage

Mont-Tremblant; Enumclaw (WA); On-site; USD 41,328 - 46,838; Full time

Job summary

Mont-Tremblant is seeking a Food & Beverage Purchasing and Receiving Manager to oversee procurement and distribution within resort operations, ensuring a smooth supply chain and compliance with food safety standards.

The ideal candidate will have a high school diploma or GED, at least 3 years of experience in a similar role, and proven skills in inventory management and vendor negotiations. Candidates must possess a valid Washington State Food Handlers card and strong communication abilities.

Qualifications

• Proven experience in F&B procurement and logistics within the hospitality industry.
• Strong negotiation and relationship-building skills.
• Proficient in inventory management software and data analysis tools.

Responsibilities

• Oversee procurement, management, and distribution of F&B products.
• Implement inventory management systems and monitor stock levels.
• Manage budgeting and cost control based on F&B leadership expectations.

Skills

Procurement experience

Inventory management

Negotiation skills

Communication skills

Organizational skills

Education

High School diploma or GED

Tools

Food Trak

Microsoft Office

Microsoft D365

Job description

Position Title

Food & Beverage Purchasing and Receiving Manager

Business Unit or Department

Food & Beverage

Position reports to

Food and Beverage Director

Classification

Full-time year round

# of Direct Reports

1-8

# of Indirect Reports

0

Wage Range

$30–34/hr, bonus eligible

Position Summary

The Food & Beverage Purchasing and Receiving Manager at Crystal Mountain Resort is responsible for overseeing the efficient procurement, management, and distribution of food and beverage products within the resort's F&B operations. This position ensures a smooth supply chain, maintaining inventory levels, and managing the receiving and distribution of goods to meet F&B service standards.

Essential Duties

Procurement and Vendor Management

• Maintain strong vendor relationships and engage with approved vendors for par level purchasing.
• Maintain ordering of par systems in agreement with F&B leadership team.
• Weekly manage par reviews with F&B leadership team.

Inventory and Ordering Management

• Implement and maintain inventory management systems to maintain stock par levels, delivery, and receiving schedules.
• Forecast demand, monitor stock levels, and adjust purchasing strategies for efficient inventory control.
• Oversee the receiving and inspection of all incoming F&B goods, ensuring accuracy, quality, and compliance with set standards and procedures, including the food safety program.
• Coordinate efficient distribution of products to various resort departments while ensuring proper handling and storage protocols, including tracking documentation in the flow of food.
• Implement and maintain rigorous quality control measures through regular inspections and immediate resolution of non‑compliance issues, including but not limited to an expiration list, food safety documentation, and corporate safety requirements.
• Supervise and enter transfers, waste sheets, and internal/external requisitions, including entering invoices for purchases made to manage par levels.
• Update inventory templates and supervise physical inventory.
• Conduct training sessions to ensure staff awareness of best practices, including FOODTRAK.
• Responsible for the transfer of monthly information, such as inventory counts.
• Generate regular reports on purchasing activities, inventory levels, and cost analyses to assess performance and identify areas for improvement.
• Analyze data to make informed decisions, improve processes, and support strategic planning.

Budgeting and Cost Control

• Monitor expenses, analyze variances, and propose cost‑saving strategies without compromising quality.
• Manage purchasing based on budget expectations set by F&B leadership and the budget access allowed.

Staffing

• Hold daily stand‑up meetings with purchasing and receiving team.
• Attend weekly F&B leadership meetings to present updates on purchasing, shipping, and receiving.
• Manage all staff labor schedules, posted two weeks out, and timekeeping daily.
• Present employee opportunities and successes to F&B leadership team for support with HR and growth.
• Maintain all training requirements for staff, including but not limited to food and beverage safety certifications and work with HR to upload into the employee's Workday profile.

Qualifications, Knowledge, Skill, and Ability Requirements

• Proven experience in F&B procurement, inventory management, and logistics within the hospitality or F&B industry.
• Strong negotiation, communication, and relationship‑building skills with vendor delivery and internal stakeholders.
• Proficiency in inventory management software and tools for data analysis, such as Food Trak.
• Knowledge of health and safety regulations, quality control standards, and compliance requirements.
• Excellent organizational and leadership abilities to manage a team effectively.
• Analytical mindset, problem‑solving skills, and a proactive approach to process improvement.
• Able to communicate effectively in writing and verbally across all levels of the organization.
• Able to make independent judgments which have considerable impacts on the organization.
• Advanced user with Microsoft Office suite.
• Microsoft D365 experience preferred.

Education & Experience

• High School diploma or GED, with at least 1 year experience in Food and Beverage.
• The combination of education and experience may be combined to satisfy educational requirements.

Knowledge/Ability Requirements

• Minimum of 3 years of progressive experience in a similar role.
• Experience in hospitality, travel, or experiential brand is strongly preferred.
• Must possess strong food safety knowledge and demonstrate ability and desire to promote all food handling guidelines as dictated by Washington State law.
• This position is required to have a valid driver's license.
• Must have a valid Washington State Food Handlers card.
• Must be able to lift 50+ lbs. properly and safely.
• Must be able to safely maneuver up to 160 lbs.
• Must have a means for communication to Manager while on duty.
• Must have intermediate or better ski/snowboard skills.

Travel Requirements

0–5%

Physical Requirements

• Regularly required to walk, talk, see, hear, and operate a computer and other office productivity machinery.
• Position may require occasional work on evenings, weekends, and holidays.
• Ability to work for extended periods of time sitting, bending, reaching, and speaking on a constant basis.
• Ability to lift, carry, or otherwise move and position 25 pounds on a regular basis.
• Manual dexterity to operate a computer and other common office equipment on a constant basis.
• Auditory and visual acuity to operate computers, phones, mobile devices, and basic office equipment on a constant basis.
• Ability to work for extended periods of time standing, walking, kneeling, pushing, and pulling on an occasional basis.

Working Conditions

• Position may require occasional work on evenings, weekends, and holidays.
• Ability to work for extended periods of time sitting, bending, reaching, and speaking on a constant basis.
• Ability to lift, carry, or otherwise move and position 25 pounds on a regular basis.
• Manual dexterity to operate a computer and other common office equipment on a constant basis.
• Auditory and visual acuity to operate computers, phones, mobile devices, and basic office equipment on a constant basis.
• Ability to work for extended periods of time standing, walking, kneeling, pushing, and pulling on an occasional basis.

An Equal Opportunity Employer