Purchasing Project Manager

THE Hospitality Industry Network; Remote (OR); Remote; USD 80,000 - 110,000; Full time

Job summary

Join a forward-thinking company as a Purchasing Project Manager, where you will redefine procurement processes in the hospitality sector. This role involves leading the purchasing process for furniture, fixtures, and equipment (FF&E), ensuring that budgets and schedules align with design goals. You will collaborate with clients, vendors, and internal teams to manage multiple projects seamlessly. With a focus on innovation and flexibility, this fully remote position offers a dynamic work environment where your contributions will directly impact project success. If you're passionate about transforming procurement in hospitality, this opportunity is perfect for you.

Benefits

Employer-paid health insurance

Professional development support

Flexible PTO

Performance bonuses

Equity options

Qualifications

• 5+ years of experience in hospitality procurement or related project purchasing roles.
• Proficiency in Google Workspace and Microsoft Office Suite.

Responsibilities

• Lead end-to-end purchasing process for FF&E on commercial and hospitality projects.
• Coordinate project timelines and maintain communication with clients and teams.

Skills

Hospitality Procurement

Project Management

Organizational Skills

Communication Skills

Problem Solving

Education

Associate’s Degree

Bachelor’s Degree

Tools

Google Workspace

Microsoft Office Suite

Procurement Software

Job description

Location: Remote
Employment Type: Full-Time
Department: Purchasing
Reports To: Purchasing Project Director

About Source

At Source, we’re redefining procurement for hospitality and commercial real estate by streamlining sourcing, budgeting, purchasing, and delivery. Our solution combines intuitive technology with deep industry expertise to enhance visibility, eliminate inefficiencies, and simplify decision-making, empowering procurement teams to make smarter, more strategic purchases. We prioritize flexibility and real-world adaptability, ensuring our platform meets the unique needs of every project. If you’re looking to join a fast-paced, high-growth environment where innovation and collaboration drive real impact, we’d love to have you on board.

The Role

As a Purchasing Project Manager at Source, you’ll help lead the end-to-end purchasing process for FF&E on commercial and hospitality projects—ensuring budgets, schedules, and design goals are met from kickoff through installation. You’ll serve as a central point of contact for clients, vendors, and internal teams, managing multiple projects at once with precision and care.

This role is ideal for someone who brings deep procurement knowledge, exceptional organizational skills, and a collaborative mindset. You’re proactive, detail-oriented, and comfortable navigating fast-paced, evolving project needs. If you’re excited about transforming the way design products are sourced and delivered, and take pride in making complex processes seamless, this role is for you.

Your Impact

Project Planning & Coordination

• Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope.
• Identify project priorities and coordinate responsibilities with cross-functional team members.
• Review and audit all specifications and floorplans; coordinate with designers and architects to resolve discrepancies or clarifications.
• Maintain regular communication with clients and internal teams to provide updates and project status reports.
• Coordinate with vendor representatives to confi rm pricing and lead times not available on the Source platform.
• Maintain up-to-date vendor pricing on the Source platform for all uploaded brands.
• Generate specifi cation sheets through the Source platform for designer and client review and approval.
• Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments.
• Process and document change orders as needed.
• Monitor project budgets closely and communicate any changes or adjustments proactively.

Logistics & Scheduling

• Partner with the Logistics teams to define warehousing needs for each project.
• Establish and maintain project timelines, including tracking and updating estimated delivery dates.
• Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy.
• Coordinate with the Installation Manager to plan onsite installation schedules and requirements.
• Support the Installation Manager with punch list follow-ups and resolution post-installation.
• Facilitate timely approvals on samples and finish submittals as required. Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion.

What You’ll Bring to the Role

• 5+ years of experience in hospitality procurement or related project purchasing roles
• Proficiency in Google Workspace and Microsoft Office Suite
• Experience with procurement software platforms strongly preferred
• Strong written and verbal communication skills, including confident and effective presentation abilities
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Exceptional attention to detail and organizational skills
• Proven track record of independently managing large, complex projects from start to fi nish
• Ability to collaborate effectively with both internal teams and external partners
• Strong interpersonal skills with a proactive, solution-oriented approach to problem solving
• Familiarity with commercial interior products and the ability to read and interpret architectural floor plans and specifications
• Comfortable working under pressure and meeting strict deadlines consistently
• Associate’s or Bachelor’s degree in project management, business, or a related field preferred

Why You’ll Love Working at Source

Innovative Work – Be part of a disruptive tech platform transforming the construction industry.
Career Growth – Work with an ambitious, high-performing team that values professional development.
Remote Flexibility – Fully remote position with collaborative, tech-enabled workflows.
Collaborative Culture – Join a company that values teamwork, respect, and transparent communication.
Competitive Compensation & Benefits – Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO.

Our Core Values

Solve Hard Problems.

Accountable to Execute – Execution eclipses strategy. Planning is important, execution is urgent.
Flexible and Embrace Change – Embrace constant change. Improve what works, replace what does not.
Innovate and Think Big – Think bigger than incremental change and drive exponential improvement.
Respectful, Curious, and Collaborative – We collaborate best by asking questions, being eager to learn and taking an approach of curiosity not certainty.
A Foundation of Trust – We are reliable teammates and a trustworthy industry partner, fulfilling promises with excellence.

What to Expect in the Hiring Process
Step 1: Introductory Call
Step 2: Technical Interview
Step 3: Cross-Functional Panel Interview
Step 4: Final Interview with Leadership
Step 5: Offer & Onboarding

Compensation Statement

Source carefully evaluates multiple factors to determine compensation, including a candidate’s skills, qualifications, experience, education, and training.

The minimum salary for the Purchasing Project Manager position is $80,000 annually, and the maximum salary is $110,000 annually. The actual compensation offered to a successful candidate will be based on these factors and may vary accordingly.

In addition to base salary, successful candidates may be eligible for discretionary bonuses and other incentives based on individual and company performance in alignment with Source’s applicable compensation and benefits programs.

Equal Employment Opportunity
Source is an equal opportunity employer. We believe that diverse perspectives and inclusive environments drive innovation, creativity, and success, and we are dedicated to fostering a workplace where everyone feels valued and empowered to contribute. We are committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, veteran status, political affiliation, or any other status protected by applicable law.

Candidate Accommodations
Source values the unique backgrounds, experiences, and perspectives of all current and prospective employees. We recognize that every individual contributes to our success, and we are committed to ensuring an inclusive and accessible hiring process.

Source provides reasonable accommodations for individuals with disabilities in the job application and recruitment process. If you require assistance due to a disability, please contact us at [e-mail] or [phone] to request accommodations.