Purchasing Project Coordinator

Source Internal; United States; Remote; USD 60,000 - 70,000; Full time

Benefits offered by this job

Employer-paid health insurance

Professional development support

Flexible PTO

Job summary

Source is seeking an experienced Purchasing Project Coordinator for its remote role in the United States. The role focuses on organizing information for internal teams, interfacing with vendors to support timelines, updating expediting reports, and tracking submittals to proactively avoid delays.

The ideal candidate will have FF&FE knowledge, strong negotiation skills, and the ability to manage multiple projects, while staying organized and collaborating across teams.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience.
• 1+ years of hospitality FF&E or OS&SE project coordination or management experience.
• Proficiency in Microsoft Office and Google Workspace.
• Desire and willingness to learn and implement new technologies.
• Strong problem-solving and critical thinking skills.
• Excellent organizational and communication skills.
• Ability to work independently and in a team environment.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software.
• Request control samples from design to suppliers for submittal.
• Assist Purchasing Manager to resolve challenges that arise after orders are issued.
• Ensure suppliers are providing designers with shop drawings, finish samples, etc.
• Monitor the approval process for all submittals to design and update submittal matrix.
• Work with proprietary Source software to update specification changes.
• Coordinate project resources, tasks, and timelines.
• Maintain awareness of project budgets and cash flows.
• Assist with researching and evaluating product options.
• Work with internal teams to determine product needs and specifications.

Skills

Problem-solving

Organizational skills

Communication skills

Independence

Working under pressure

Team collaboration

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Google Workspace

Job description

The Role

Source is looking for an experienced and detail-oriented Project Coordinator to join our Purchasing department. The successful candidate will be responsible for organizing information for the internal team expeditiously, interfacing with vendors to support project timelines, updating expediting reports accurately and tracking submittals. The Purchasing Project Coordinator will work with internal teams to creatively and proactively avoid potential risks to project timelines.

The ideal candidate should have a strong knowledge of FF&FE, excellent negotiation skills, and the ability to assist in creating cost-effective purchasing strategies. Being highly organized with the ability to manage multiple projects concurrently is essential for this role.

Your Impact

• Consistently monitor, report, and communicate progress for every order issued for a project in proprietary software
• Request control samples from design to to suppliers for submittal
• Assist Purchasing Manager to resolve challenges that arise after orders are issued
• Ensure suppliers are providing designers with shop drawings, finish samples, etc.
• Monitor the approval process for all submittals to design and update submittal matrix
• Work with proprietary Source software to update specification changes
• Coordinate project resources, tasks, and timelines
• Maintain awareness of project budgets and cash flows
• Assist with researching and evaluating product options
• Work with internal teams to determine product needs and specifications
• Develop project plans and ensure timely completion
• Support project managers with day-to-day operations and project needs
• Monitor and report on project progress in proprietary software
• Identify and resolve project issues
• Ensure that quality standards are met
• Track and manage inventory by reconciling packing slips and receiving reports to purchase orders
• Track progress and ensure projects meet quality standards
• Work collaboratively with stakeholders to ensure successful project completion
• Report project status to internal project stakeholders
• Drive the project close out process by collecting FR certificates, care and cleaning documentation, and warranty information
• Alert accounting 2 months prior to job completion to begin financial close out

What You’ll Bring to the Role

• Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience
• 1+ years of hospitality FF&FE or OS&SE project coordination or management experience
• Proficiency in Microsoft Office and Google Workspace
• Desire and willingness to to learn and implement new technologies
• Strong problem-solving and critical thinking skills
• Excellent organizational and communication skills
• Ability to work independently and in a team environment
• Ability to work under pressure and meet tight deadlines

Why You’ll Love Working at Source

Innovative Work – Be part of an AI native tech platform transforming the construction industry.

Career Growth – Work with an ambitious, high-performing team that values professional development.

Remote Flexibility – Fully remote position with collaborative, tech-enabled workflows.

Collaborative Culture – Join a company that values teamwork, respect, and transparent communication.

Competitive Compensation & Benefits – Market-leading salary, equity, performance bonuses, and comprehensive benefits including employer-paid health insurance, professional development support, and flexible PTO.

Our Core Values

At Source, we believe in…

Solving hard problems. by untangling complexity, thinking in systems, and defaulting to ownership.

Embracing change. by valuing progress over perfection, evolving together, and leading for the long-term.

Creating delight. by getting curious before we get clever, sweating the details, and everyone carrying the culture.

Elevating strategy through execution. by valuing clarity over ego, by being fast because speed is a trust signal, and by being leaders that build bridges not walls.

Innovating and thinking big. by being unbound by consensus, having safety nets that fuel innovation, and being antifragile.

What to Expect in the Hiring Process

Step 1: Screening Call with our AI Assistant, Ezra

Step 2: Introductory Call with Recruiter

Step 3: Technical Interview

Step 4: Cross-Functional Panel Interview

Step 5: Final Interview with Leadership

Step 6: Offer & Onboarding

Compensation Statement

Source carefully evaluates multiple factors to determine compensation, including a candidate’s skills, qualifications, experience, education, and training.

The minimum salary for the Purchasing Project Coordinator position is $60,000 annually and the maximum salary is $70,000 annually. The actual compensation offered to a successful candidate will be based on these factors and may vary accordingly.

In addition to base salary, successful candidates may be eligible for discretionary bonuses and other incentives based on individual and company performance in alignment with Source’s applicable compensation and benefits programs.

Equal Employment Opportunity

Source is an equal opportunity employer. We believe that diverse perspectives and inclusive environments drive innovation, creativity, and success, and we are dedicated to fostering a workplace where everyone feels valued and empowered to contribute. We are committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, veteran status, political affiliation, or any other status protected by applicable law.

Candidate Accommodations

Sourceprovides reasonable accommodations for individuals with disabilities in the job application and recruitment process. If you require assistance due to a disability, please contact us at [e-mail] or [phone] to request accommodations.

Work Authorization

Applicants must be authorized to work in their country of residence. Source may hire internationally through an Employer of Record (EOR) for certain roles, at its discretion. Employment visas for relocation to the United States are not sponsored at this time.