Purchasing Process Coordinator

Hendrickson; Woodridge (IL); On-site; USD 68,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life, travel, and disability insurance

401K plan

Pension plan

Paid holidays and vacation

Wellness program

Employee Assistance Program

Adoption and education assistance

Job summary

Hendrickson in Woodridge, IL is seeking a Purchasing Process Coordinator to join our Purchasing / Supply Chain team. The role supports administrative purchasing processes, data management, reporting, supplier communications, and continuous improvement initiatives.

You will develop and maintain systems and procedures, provide admin support, and perform commodity buyer responsibilities with guidance from purchasing leadership.

Qualifications

• BS in Supply Chain or related field preferred.
• 3+ years administrative experience in purchasing.
• Excellent PC skills including Outlook, Word, Excel, Power BI, and AI tools.
• General knowledge of the purchasing process.
• High energy, self-motivated with strong organizational ability.
• Strong interpersonal and team-oriented communication.

Responsibilities

• Support the purchasing department's operations and data management.
• Assist with system debit memos, rebates, and supplier issues.
• Review new part setups in ERP and maintain purchasing tracking docs.
• Coordinate monthly supplier price list uploads and pricing integrity.
• Run and distribute recurring purchasing reports.
• Maintain Approved Supplier List and supplier certifications.

Skills

Administrative experience

Attention to detail

Communication skills

Teamwork

Problem solving

Education

BS in Supply Chain or related field

Tools

Outlook

Word

Excel

PowerPoint

Power BI

AI applications

Co-pilot

Job description

Position Type

Full-time

Job Description

Are you interested in Purchasing / Supply Chain? Are you looking to enter that professional field and start down that career path?

Hendrickson is searching for a Purchasing Process Coordinator to join their Purchasing / Supply Chain team at their Woodridge, IL Technical Center.

The Purchasing Process Coordinator supports the efficient operation of our Purchasing Department through administration of purchasing processes, data management, reporting, supplier communications, and continuous improvement initiatives. The role develops and maintains departmental systems and procedures, provides administrative support to the purchasing team, and performs assigned commodity buyer responsibilities with guidance from purchasing leadership.

This position provides broad exposure to purchasing operations, supplier management, procurement processes, reporting, compliance support, and continuous improvement activities.

Responsibilities include but are not limited to:

• With guidance from purchasing leadership, handle commodity buyer responsibilities for intercompany purchases and assigned suppliers/ commodities including but not limited to
  • Material Cost Reductions
  • Development and execution of Commodity Strategies, contract negotiations, analyze industry / market trends, make vs. buy analysis
  • Supplier Management including performance reviews; responding to pricing changes and fluctuations in P.P.V.
• Providing administrative support to the members of the Purchasing Department to help the departmentoperateeffectively and consistently.
  • Issue and track system debit memos for RMRs, rebates, expedited freight, warranty recovery and any other supply chain related issues as required.
  • Reviewnew part setups for accuracy in the ERP system andmaintainsassociated purchasing tracking documents.
  • Coordinate and execute the monthly supplier price list upload process and works with the team to maintain pricing integrity forpurchasedparts.
  • Run,maintain, and distribute recurring purchasing reports.
  • Coordinate supplier communications as required and as directed by purchasing leadership.
  • Maintain the Approved Supplier List, including adding and removing suppliers and updating supplier certifications as necessary.
  • Handle Purchasing Department P-card activity for department supplies and operatingneeds andsubmits related monthly expense reports.
  • Coordinate new employee onboarding activities and prepares materials, access needs, schedules, and resources for new employees’ first week.
  • Regularly updates commodity market indexes for team use.Track and update subscriptions when needed.
  • Follows up as needed to ensure assigned administrative tasks and process requirements are completed on time.
  • Provide data analysis as requested.
• Champion the continuous improvement of purchasing department processes through development, documentation, and execution of process improvements.
• Other duties as assigned.

The successful candidate will possess:

• BS in Supply Chain or related field preferred.
• 3+ years of administrative experience in a purchasing environment or a BS degree in related field.
• Excellent PC skills, including Outlook, Word, Excel, Co-pilot, Power Point, Power BI, and AI applications.
• Possesses general knowledge of the purchasing process.
• High energy level and strong self-motivation.
• Outstanding organizational skills and strong attention to detail required.
• Strong interpersonal and communication skills, working in a team environment.
• Process-oriented mindset with a commitment to continuous improvement.
• Comfortable learning new purchasing processes, systems, supplier requirements, and data tools.
• Ability to plan, prioritize, and manage multiple responsibilities in a fast-paced environment.
• Proactive follow-up style and willingness to anticipate department needs and take action.
• Builds positive working relationships across functions and communicates professionally with internal stakeholders and suppliers.
• Takes ownership of assigned responsibilities and follows through on commitments

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.

In accordance with applicable pay transparency laws, the salary range for this position is $68,000-90,000 annually depending on experience. Final compensation will be determined based on factors such as experience, education, qualifications, and other job-related criteria. This pay range is provided to ensure transparency and compliance with local, state, and federal regulations.

We offer a full complement of benefits that include medical, dental, and vision insurance; life, travel, and disability insurance; a flexible spending account; 401K plans; a pension plan; paid holidays and vacation. We also offer financial assistance programs if you decide to adopt a child or want to pursue further education.

We have a comprehensive wellness program and an Employee Assistance Program, that supports individuals in the proactive management of their overall health and wellness.

Hendrickson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.