Purchasing & Operations Coordinator

COVE Animal Health; Middletown (CT); Hybrid; USD 50,000 - 65,000; Full time

Job summary

COVE Animal Health in Middletown, CT, is seeking a Purchasing & Operations Coordinator to support purchasing initiatives, hospital transitions, vendor partnerships, and compliance efforts within a growing veterinary network. In this hybrid role, you will balance multiple projects, maintain timelines, and collaborate with hospital leaders to drive efficiency.

Travel 20-40% is required to support acquisitions and openings.

Qualifications

• Experience working within the veterinary industry.
• Experience using purchasing, procurement, vendor management, or inventory management platforms.
• Proficiency with Microsoft Excel and Microsoft 365 applications.
• Strong organizational, communication, project management, and problem-solving skills.
• Ability to manage multiple priorities, work independently, and collaborate effectively across teams.
• A proactive, curious, and results-driven mindset with a track record of taking ownership, identifying opportunities for improvement, and following through on projects.
• Willingness and ability to travel 20-40% as business needs require.

Responsibilities

• Coordinate purchasing activities including vendor communications, quotes, orders, rebates, and contract documentation.
• Support Coupa administration, purchasing workflows, and manager training.
• Assist with clinic acquisitions, hospital openings, relocations, integrations, and operational transition projects.
• Maintain project plans, timelines, and transition documentation.
• Support capital equipment purchases and facility-related initiatives.
• Coordinate insurance renewals, property schedules, and underwriting documentation.
• Track licenses, permits, and regulatory requirements to help maintain organizational compliance.
• Collaborate with operational leaders and hospital teams on business initiatives and special projects.

Skills

Veterinary industry

Procurement platforms

Microsoft Excel & 365

Organizational skills

Communication skills

Project management

Multitasking & cross-team

Travel readiness

Education

Associate's or Bachelor's degree in Business/Operations/Healthcare Administration

Tools

Coupa

ezyVet

Job description

Career Opportunities with COVE Animal Health

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Pay: $50,000 - $65,000 annually
Schedule: Full-Time
Travel Requirement: 20-40% travel as business needs require
Employment Status: Full-Time, Exempt
Experience Level: Mid-Level Professional
Workplace Type: Hybrid – Onsite with opportunity to have a day remote

BENEFITS

WHY COVE ANIMAL HEALTH

COVE Animal Health is a growing veterinary organization dedicated to supporting exceptional patient care through operational excellence, collaboration, and innovation across our network of hospitals.

As our Purchasing & Operations Coordinator, you'll play a critical role in supporting purchasing initiatives, operational projects, vendor partnerships, hospital transitions, compliance efforts, and strategic growth initiatives. This position is ideal for someone who enjoys balancing multiple priorities, improving processes, solving problems, and working collaboratively across a dynamic and growing veterinary organization.

If you're a proactive self-starter who enjoys taking ownership, finding efficiencies, and helping teams succeed, we'd love to hear from you.

REQUIREMENTS FOR THIS ROLE | NON-NEGOTIABLE

• Experience working within the veterinary industry
• Experience using purchasing, procurement, vendor management, or inventory management platforms
• Proficiency with Microsoft Excel and Microsoft 365 applications
• Strong organizational, communication, project management, and problem-solving skills
• Ability to manage multiple priorities, work independently, and collaborate effectively across teams
• A proactive, curious, and results-driven mindset with a track record of taking ownership, identifying opportunities for improvement, and following through on projects
• Willingness and ability to travel 20-40% as business needs require

PREFERRED QUALIFICATIONS | NOT A DEAL BREAKER

• Experience with Coupa, ezyVet, or similar purchasing and procurement platforms
• Experience supporting acquisitions, integrations, or hospital transition projects
• Experience working within a multi-site veterinary organization
• Experience partnering with vendors, suppliers, and operational stakeholders
• Experience in procurement, purchasing, operations, project coordination, or veterinary practice administration
• Associate's or Bachelor's degree in Business, Operations, Healthcare Administration, or a related field

WHAT SUCCESS LOOKS LIKE

• We're looking for someone who naturally steps up and takes on more. Someone who doesn't wait to be told what to do next but proactively identifies opportunities, solves problems, and helps move projects forward.
• The ideal candidate is a strategic thinker who is curious by nature, asks thoughtful questions, and continuously looks for ways to improve processes and efficiency. They thrive in a fast-paced environment, embrace new challenges, and consistently deliver high-quality work while managing multiple priorities.
• This person is a dependable team player who leads through action, accountability, and follow-through. They are resourceful, adaptable, and willing to go above and beyond to support both their teammates and the organization.

WHAT YOU'LL DO

• Coordinate purchasing activities including vendor communications, quotes, orders, rebates, and contract documentation
• Support Coupa administration, purchasing workflows, and manager training
• Assist with clinic acquisitions, hospital openings, relocations, integrations, and operational transition projects
• Maintain project plans, timelines, and transition documentation
• Support capital equipment purchases and facility-related initiatives
• Coordinate insurance renewals, property schedules, and underwriting documentation
• Track licenses, permits, and regulatory requirements to help maintain organizational compliance
• Collaborate with operational leaders and hospital teams on business initiatives and special projects

EQUAL EMPLOYMENT OPPORTUNITY

COVE Animal Health is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.