Purchasing Manager

The Hay-Adams; Washington (District of Columbia); Presencial; USD 76.000 - 77.000; Jornada completa

Descripción de la vacante

The Hay-Adams is seeking a Receiving/Inventory Associate to inspect food deliveries, verify quantities and quality, and manage proper receiving records in a fast-paced hotel environment.

You will enforce HACCP procedures, coordinate with the Purchasing team, and ensure accurate labeling and delivery to outlets and banquet functions. Flexibility for overtime and varied hours is required.

Formación

• Previous experience facilitating shipments.
• Works well in a fast-paced environment under pressure.
• Detail-oriented with troubleshooting and prioritization.
• Willing to work flexible hours including weekends and holidays if needed.

Responsabilidades

• Check shipments against the Daily Order Sheet and invoice to verify order accuracy.
• Stamp and sign invoices for correct shipments; place hotel stamp on the invoice.
• Record and report goods received without invoices when applicable.
• Submit daily progress reports to Purchasing.
• Direct incoming items flow and ensure correct pricing and labeling.
• Label all bread and bakery deliveries by outlet or function.
• Conduct random spot-checks of perishable items for proper storage and handling.
• Assist in inventory documentation with the Storeroom Manager.
• Assist Storeroom Clerks with requisitions and sanitation tasks.
• Support End-Of-Month Physical Inventory.
• Verify, receive and rotate orders following HACCP procedures.
• Check goods for quantity and quality; notify vendor/manager of discrepancies.
• Maintain cleanliness of beer cooler, walk-ins, freezers, storage and receiving area.
• Record shortages and discrepancies.
• Maintain accurate shipping/receiving records.
• Deliver F&B items to guest floors as directed by management.
• Perform duties as directed by the Director of F&B.

Conocimientos

Shipments facilitation

Attention to detail

Time management

Overtime flexibility

Educación

High school diploma or equivalent

Descripción del empleo

$76,000 - $77,000 a year

Position Overview:

To insure that all food items received meet the approved criteria established by the hotel Food and Beverage/Purchasing Departments. Conducts a thorough, but prompt, inspection of every delivery to ascertain proper specification factors to determine acceptability.

Essential Duties & Responsibilities

1. Check shipment by comparing it with Daily Order Sheet and invoice to insure that what we are receiving is what was ordered (quantity, price, quality state, size, count, weight tolerance and acceptable expiration date). Fill and deliver food requisitions for all outlets.
2. If shipment is correct, time stamp and sign driver's and hotel copies of invoice. Place the hotel stamp on front side of invoice and sign next to "Received By".
3. If shipment is received with delivery slip or memo invoice, follow same procedure and fill out a "goods received without invoice" form (completed after inspection).
4. Submit daily a progress report to Purchasing for outstanding deliveries.
5. Directs the traffic of all incoming items until they have been properly dated, priced, labeled or tagged. The pricing procedure is to be done by the Receiving Agent, Storeroom Manager or Assistant Purchasing Manager only. All items will be priced out "as purchased", i.e., per each, per pound, per case.
6. Labels all incoming bread and bakery deliveries as to outlet or banquet function.
7. Conduct random spot-checks of all perishable items for proper storing and packaging to guard against quality loss due to over-exposure to storage temperatures, improper rotation, etc.
8. Assists and directs inventory documentaries along with the Storeroom Manager as necessary.
9. Assists Storeroom Clerks in filling requisitions and sanitation maintenance daily.
10. Assist in conducting End-Of-Month Physical Inventory.
11. Verify, receive androtateall orders using proper HACCAP procedures (work with vendors & managers to ensure this)
12. Check all goods for quantity & quality. Anything that is incorrect, notify deliverer & manager to ensure proper credit.
13. Cleanliness of following areas: Beer cooler, Walk-in Coolers, Freezer, dry storage, receiving area. Keep clear of all boxes; take all trash from these areas to the dumpster. Break down all boxes for disposal.
14. Records and reports shortages and discrepancies.
15. Responsible for maintaining accurate records of shipping and receiving related transactions
16. Delivery of F&B items to each guest floor as your manager dictates
17. Perform any reasonable duties as required and directed by the Director of F&B

Qualifications

To perform this job successfully an individual must be able to perform each essential duty to a satisfactory standard. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

A high school education or its equivalent preferred.

License/Certification

N/A

Experience

Previous experience facilitating shipments

Work successfully in fast-paced environment, while under pressure

Ability to troubleshoot, prioritize andbe detailed-oriented

Ability to work flexible hours and overtime, including weekends and holidays, when needed

Supervisory Responsibilities

N/A

Language Skills

must be able to understand, speak, read and write Basic English. Must be able to read and comprehend simple instructions. Be able to effectively present information to customers, clients and other employees within the organization

Mathematical Skills

must be able to add, subtract, multiply and divide in all units of measurement, using whole numbers, common fractions and decimals.

Reasoning Ability

Must be able to apply common sense to carry out simple written or verbal instructions. Must be able to work with minimum supervision.

Physical Ability

To complete the duties of the job, the employee will be required to reach with hands and arms and often stop, kneel, crouch or crawl. There will be frequent walking and standing involved. The person will be required to lift or move weights ranging from 10 – 25 pounds.

The actual base pay offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held. Base pay is one component of B. F. Saul Company & Affiliates total compensation package, which also includes access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, bonus plans and more

The Hay-Adams is proud to be an equal opportunity workplace dedicated to pursuing and hiring diverse professionals.

Equal Opportunity Employer/Veterans/Disabled

Source: Hospitality Online