Purchasing Manager

B.-F.-Saul-Hospitality-Group-; Washington (District of Columbia); On-site; USD 76,000 - 77,000; Full time

Job summary

The Hay-Adams, a luxury hotel in Washington, DC, seeks a Receiving/ Purchasing Clerk to ensure deliveries meet specifications for all Food & Beverage outlets. Responsibilities include inspecting shipments, recording quantities and prices, and supporting inventory control.

The role requires basic English, high school education, and the ability to lift 10–25 pounds, with overtime and weekend hours possible. Incumbents will handle invoice processing, goods-received documentation, and coordination

Qualifications

• High school education or equivalent required.
• Experience handling shipments in a fast-paced environment; ability to work under pressure.
• Must understand, read, write and speak basic English; communicate effectively.
• Must be able to perform basic arithmetic and measurements accurately.
• Strong reasoning ability; able to follow written or verbal instructions with minimal supervision.
• Physical ability to reach, stand, walk, and lift 10–25 pounds; overtime and weekend hours may be required.

Responsibilities

• Check shipments against Daily Order Sheet and invoice to ensure accuracy (quantity, price, quality, size, weight, expiration).
• Fill and deliver food requisitions for all outlets; stamp and sign invoices received by the hotel.
• If shipment arrives with a memo invoice, complete goods received without invoice form and log accordingly.
• Submit daily progress reports to Purchasing for outstanding deliveries.
• Direct traffic of all incoming items until properly dated, priced, labeled or tagged; price items as purchased.
• Label all incoming bread and bakery deliveries by outlet or banquet function.
• Assist in inventory processes and sanitation maintenance; support Storeroom Manager as needed.
• Assist Storeroom Clerks in filling requisitions and daily tasks; participate in End-Of-Month physical inventory.

Skills

Basic English

Detail oriented

Education

High school diploma

Job description

Steeped in rich history and surrounded by the most iconic institutions of our nation, The Hay-Adams is the downtown Washington, D.C. hotel for discerning guests. Enveloped by views of the White House, St. John’s Church, and the scenic Lafayette Park, the 5-star accommodations at The Hay-Adams are the embodiment of refined residence. Marked by Washington, D.C.’s most accommodating amenities and dedicated services, The Hay-Adams is the boutique hotel of choice for the modern luxury traveler. The Hay-Adams offers an exceptional guest experience that goes beyond a good night’s sleep.

$76,000 - $77,000 a year

Position Overview

To insure that all food items received meet the approved criteria established by the hotel Food and Beverage/Purchasing Departments. Conducts a thorough, but prompt, inspection of every delivery to ascertain proper specification factors to determine acceptability.

Essential Duties & Responsibilities

1. Check shipment by comparing it with Daily Order Sheet and invoice to insure that what we are receiving is what was ordered (quantity, price, quality state, size, count, weight tolerance and acceptable expiration date). Fill and deliver food requisitions for all outlets.
2. If shipment is correct, time stamp and sign driver's and hotel copies of invoice. Place the hotel stamp on front side of invoice and sign next to "Received By".
3. If shipment is received with delivery slip or memo invoice, follow same procedure and fill out a "goods received without invoice" form (completed after inspection).
4. Submit daily a progress report to Purchasing for outstanding deliveries.
5. Directs the traffic of all incoming items until they have been properly dated, priced, labeled or tagged. The pricing procedure is to be done by the Receiving Agent, Storeroom Manager or Assistant Purchasing Manager only. All items will be priced out "as purchased", i.e., per each, per pound, per case.
6. Labels all incoming bread and bakery deliveries as to outlet or banquet function.
7. Conduct random spot-checks of all perishable items for proper storing and packaging to guard against quality loss due to over-exposure to storage temperatures, improper rotation, etc.
8. Assists and directs inventory documentaries along with the Storeroom Manager as necessary.
9. Assists Storeroom Clerks in filling requisitions and sanitation maintenance daily.
10. Assist in conducting End-Of-Month Physical Inventory.
11. Verify, receive and rotate all orders using proper HACCAP procedures (work with vendors & managers to ensure this)
12. Check all goods for quantity & quality. Anything that is incorrect, notify deliverer & manager to ensure proper credit.
13. Cleanliness of following areas: Beer cooler, Walk-in Coolers, Freezer, dry storage, receiving area. Keep clear of all boxes; take all trash from these areas to the dumpster. Break down all boxes for disposal.
14. Records and reports shortages and discrepancies.
15. Responsible for maintaining accurate records of shipping and receiving related transactions
16. Delivery of F&B items to each guest floor as your manager dictates
17. Perform any reasonable duties as required and directed by the Director of F&B

Qualifications

To perform this job successfully an individual must be able to perform each essential duty to a satisfactory standard. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: A high school education or its equivalent preferred.

License/Certification: N/A

Experience: Previous experience facilitating shipments Work successfully in fast-paced environment, while under pressure Ability to troubleshoot, prioritize andbe detailed-oriented Ability to work flexible hours and overtime, including weekends and holidays, when needed

Supervisory Responsibilities: N/A

Language Skills: must be able to understand, speak, read and write Basic English. Must be able to read and comprehend simple instructions. Be able to effectively present information to customers, clients and other employees within the organization

Mathematical Skills: must be able to add, subtract, multiply and divide in all units of measurement, using whole numbers, common fractions and decimals.

Reasoning Ability: Must be able to apply common sense to carry out simple written or verbal instructions. Must be able to work with minimum supervision.

Physical Ability: To complete the duties of the job, the employee will be required to reach with hands and arms and often stop, kneel, crouch or crawl. There will be frequent walking and standing involved. The person will be required to lift or move weights ranging from 10 – 25 pounds.

The actual base pay offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held. Base pay is one component of B. F. Saul Company & Affiliates total compensation package, which also includes access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, bonus plans and more

The Hay-Adams is proud to be an equal opportunity workplace dedicated to pursuing and hiring diverse professionals.

Equal Opportunity Employer/Veterans/Disabled