Purchasing Manager

Bio-Botanica Inc.; Town of Smithtown (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Bio-Botanica Inc. is seeking a Purchasing Manager to supervise day-to-day purchasing, material tracking, delivery confirmation, and the daily tracking status of incoming materials.

You will manage inventory levels, ensure on-time delivery, and coordinate with suppliers to meet company requirements. Under the direction of the Director of Purchasing and Planning, you will negotiate terms, monitor PO receipts, maintain supplier data in SAP ERP, and support supplier audits.

Qualifications

• Minimum 5 years’ industry experience in purchasing and purchasing management.
• Prior experience in manufacturing of dietary supplements/pharmaceuticals preferred.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office/Excel; knowledge of SAP ERP is essential.

Responsibilities

• Manage purchasing, material tracking, delivery confirmation, and updating the daily tracking status of incoming materials.
• Manage inventory of materials that are required, expiring, and over stocked; allocate expired inventory for retest or destruction.
• Authorizing payments and monitoring PO receipts, records, and inventories.
• Monitor purchased material and planning orders daily utilizing SAP ERP.
• Maintain supplier lead times, MOQ, terms, and contacts in SAP ERP.
• Support supplier audits, interview new suppliers, and maintain supplier relations; negotiate cost, MOQ, terms, and lead-times.
• Interface with Sales, Marketing, R&D, Quality, Production and Accounting to ensure timely deliverables.
• Follow SOPs, cGMP, Quality, Safety, and Food Safety practices; work independently and meet deadlines.

Skills

Interpersonal skills

Communication skills

Multitasking

Independent worker

Education

High school diploma

Tools

SAP ERP

MS Office/Excel

DOMO

Smartsheet

Salesforce

Job description

• Base Pay $75,000.00 - $85,000.00 / Year
• Job Category Manufacturing & Production
• Industry Pharmaceutical, Dietary Supplement, Food Manufacturing and Formulation
• Relocation Expense Covered No
• Employee Type Exempt
• Required Degree High school
• Travel 5%
• Manage Others Yes

Contact information

• Name Jason Piorkowski

Description

Bio-Botanica® is a family-owned and operated company specializing in botanical extracts for over 50 years. We are a leading manufacturer of 500+ quality botanical extracts for cosmetic, dietary supplement, food, and beverage industries. A well-recognized industry innovator known for pioneering numerous advancements in the botanical field, we pride ourselves on long-term customer relationships developed since 1972, based on both flexibility and versatility in manufacturing products tailored to a broad range of applications. In addition to our B2B services, our branded products, led by our flagship Nature’s Answer® brand, are carried in retail stores throughout the U.S. and internationally.

Under the direction of the Director of Purchasing and Planning, the Purchasing Manager is responsible for supervising day-to-day purchasing and procurement operations, including managing material demand, ensuring on-time delivery, and sourcing new materials and vendors aligned with corporate requirements.

Requirements

• Manage purchasing, material tracking, delivery confirmation, and updating the daily tracking status of incoming materials
• Manage the inventory of materials that are required, expiring, and over stocked. Ensure expired monthly inventory is allocated for retest or destruction.
• Authorizing payments and monitoring PO receipts, records, and inventories.
• Effectively monitor purchased material and planning orders daily utilizing the SAP ERP system.
• Maintain purchasing data integrity of supplier lead times, MOQ, vendor data, terms, and contacts in SAP ERP system.
• Responsible for supporting the supplier audit process, interviewing new suppliers and maintaining suppliers’ relations for the company. Negotiate cost, MOQ, terms, and lead-times to ensure company compliance and requirements.
• Knowledge and understanding about material requirements, material sourcing, allergenic statements, regulatory documents, COA and MSDS. Ensure suppliers provide all necessary documents for material sourcing and delivery.
• Interface with Sales, Marketing, R&D, Quality, Production and Accounting teams to ensure adequate support with accurate and timely deliverables.
• Follow SOPs, cGMP, Quality, Safety rules, and Food Safety and Food Defense practices as required.
• Ability to work independently, multitask, follow-up as needed, and meet time-sensitive deadlines
• Comply with company policies and procedures and maintain regular work attendance.
• Perform other duties as necessary to support company requirements.

Education and Experience:

• Minimum 5 years’ industry experience in purchasing and purchasing management
• Prior experience in the manufacturing of dietary supplements / pharmaceuticals preferred.
• Excellent interpersonal and communication skills.
• Proficiency in MS Office/Excel.
• Knowledge of DOMO, SAP, Smartsheet and Salesforce.