Purchasing Coordinator

provide; Superior (CO); On-site; USD 65,000 - 85,000; Full time

Job summary

provide in Superior, Colorado is seeking a Purchasing Professional with over 5 years of experience in procurement, especially in food or dietary supplements. The role involves managing ingredient purchases, negotiating with vendors, and ensuring materials meet production timelines. Candidates should have strong organizational skills and advanced Excel proficiency, including AI tools to enhance workflows.

This position offers the opportunity to work on a large catalog of products, ensuring the company’s diverse needs are met efficiently.

Qualifications

• 5+ years of purchasing or procurement experience in a relevant environment.
• Ability to negotiate pricing and manage vendor relationships.
• Self-directed with sound judgment and minimal oversight.

Responsibilities

• Use ERP and Excel to manage material shortages and purchase orders.
• Track open orders and coordinate with production planning.
• Negotiate with vendors for pricing and terms.

Skills

Negotiation skills

Organizational skills

Vendor relationship management

Team coordination

Advanced Excel skills

Proficiency with AI tools

Tools

Sage X3

ERP systems

Job description

Responsibilities

• Use Excel and ERP to identify material shortages and place purchase orders to address them.
• Manage open orders end to end, tracking estimated time of arrival (ETA) and following up until materials are received.
• Coordinate with the production planning team to ensure materials are available to produce orders on the customer's timeline.
• Negotiate pricing and terms with vendors.
• Partner with the development team on sourcing: determine material requirements, check existing catalog availability, and source from vendors as needed.
• Respond to changing conditions, including order cancellations, accelerated customer timelines, and other last-minute adjustments.

What You'll Purchase

The primary focus is ingredients, centered on organic fruit and vegetable powders along with a wide range of other powders and some liquids, including vitamins, minerals, botanicals, and extracts. The company maintains thousands of SKUs, so experience managing a large, active catalog is important. The role also includes purchasing select packaging components (bottles, lids, induction seals) and empty capsule shells.

Qualifications

• 5+ years of purchasing or procurement experience, preferably in food, dietary supplements, or a similar manufacturing environment.
• Strong organizational skills and attention to detail, with the ability to adjust quickly as priorities change.
• Proven ability to negotiate pricing and terms and manage vendor relationships.
• Ability to work effectively on a team and coordinate activities across departments.
• Self-directed, with sound judgment and the ability to own outcomes with minimal oversight.

Technical Requirements

• Advanced Excel skills. A significant portion of this role is spreadsheet-based.
• Proficiency with AI tools, including the use of AI to build Excel tools and improve workflow efficiency.
• ERP experience required; Sage X3 or a comparable system strongly preferred.