Purchasing Manager

Metropolitan-Community-College; Kansas City (MO); On-site; USD 70,000 - 110,000; Full time

Job summary

Metropolitan Community College seeks a Purchasing Manager to oversee centralized purchasing, vendor management, and compliance across all campuses. You will supervise staff, guide bidding processes, and ensure contracts meet legal and district standards.

This role coordinates district-wide purchasing activities, drafts specifications, processes purchase orders, and maintains MCC's purchasing website. A Bachelor's degree and 3 years' experience are required; a Master's degree is preferred.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or Finance Management.
• Three (3) years of experience in purchasing management or related area.
• Master's degree with related experience (preferred).

Responsibilities

• Supervise staff to include prioritizing and assigning work; conducting performance evaluations; coordinating staff training; and implementing hiring, discipline, and termination procedures
• Manage operations of the Purchasing department to ensure that all operations are performed in accordance with best practices, applicable laws, policies, and procedures
• Coordinate district-wide purchasing activities and collaborate with district personnel to research and develop specifications/scope of work for solicitations
• Facilitate and oversee competitive solicitation processes such as quotes, bids, RFP's & RFQ's through the award recommendation/interview processes
• Collaborate with internal and external constituencies and Legal to draft and execute contracts
• Prepare reports and documents for review and approval by the Board of Trustees
• Review, research, and approve requisitions through the financial system
• Oversee the process for vendors to register with MCC and submit bids electronically
• Facilitate processing of purchase orders, including order review and approval, change and close purchase orders, and budget check
• Ensure that all purchasing operations comply with applicable laws, policies, and procedures
• Oversee the management and administration of the purchasing card program for the District
• Serve as a liaison to supplier representatives to maintain professional working relations, evaluate and identify additional suppliers, research pricing and other related information, and facilitate departmental operations
• Maintain and update the Purchasing website
• Perform other duties as assigned

Skills

Purchasing management

Vendor management

Negotiation techniques

Contract management

Budget management

Staff supervision

Education

Bachelor's degree in Business Administration, Accounting, or Finance Management

Master's degree with related experience

Job description

Incumbents manage and oversee the centralized purchasing process and compliance with purchasing requirements for the College, including all requisitions, vouchers, vendor management, purchasing cards, and bids for all campuses and district departments.

• Supervise staff to include prioritizing and assigning work; conducting performance evaluations; coordinating staff training; and implementing hiring, discipline, and termination procedures
• Manage operations of the Purchasing department to ensure that all operations are performed in accordance with best practices, applicable laws, policies, and procedures
• Coordinate district-wide purchasing activities and collaborate with district personnel to research and develop specifications/scope of work for solicitations
• Facilitate and oversee competitive solicitation processes such as quotes, bids, RFP's & RFQ's through the award recommendation/interview processes
• Collaborate with internal and external constituencies and Legal to draft and execute contracts
• Prepare reports and documents for review and approval by the Board of Trustees
• Review, research, and approve requisitions through the financial system
• Oversee the process for vendors to register with MCC and submit bids electronically
• Facilitate processing of purchase orders, including order review and approval, change and close purchase orders, and budget check
• Ensure that all purchasing operations comply with applicable laws, policies, and procedures
• Oversee the management and administration of the purchasing card program for the District
• Serve as a liaison to supplier representatives to maintain professional working relations, evaluate and identify additional suppliers, research pricing and other related information, and facilitate departmental operations
• Maintain and update the Purchasing website
• Perform other duties as assigned

Minimum Qualifications:

• Bachelor's degree in Business Administration, Accounting, or Finance Management
• Three (3) years of experience in purchasing management or related area

Preferred Qualifications:

• Master's degree with related experience

Knowledge, Skills and Abilities:

• Knowledge of managerial principles
• Knowledge of purchasing methods and procedures
• Knowledge of basic marketing principles and practices
• Knowledge of inventory management principles
• Knowledge of customer service principles
• Knowledge of bidding processes
• Knowledge of negotiation techniques
• Knowledge of basic contract management procedures
• Knowledge of product specifications
• Knowledge of recordkeeping practices
• Knowledge of computers and related software applications
• Skilled in monitoring and evaluating subordinates
• Skilled in delegating and prioritizing work
• Skilled in managing projects
• Skilled in developing and managing budgets
• Skilled in preparing and reviewing product bids
• Skilled in ordering materials and supplies
• Skilled in researching and compiling information
• Skilled in negotiating contracts
• Skilled in preparing and maintaining a variety of records and reports
• Skilled in using computers and related software applications
• Skilled in ensuring compliance with applicable Federal, State, and local laws, rules, and regulations
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others, sufficient to exchange or convey information.

Physical Requirements

Positions in this class typically require grasping, hearing, keyboarding, reaching, repetitive motion, standing, talking, visual acuity, and walking. The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.

EEO Statement:

Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person based on race, color, religion, sex, sexual orientation, gender identity, age, birth, ancestry, national origin, or disability. EOE/M/F/Vets/Disabled

Accommodations:

MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources.