Purchasing Manager

Metropolitan Community College-Kansas City; Kansas City (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

Metropolitan Community College seeks an experienced Purchasing Manager to oversee the centralized purchasing function across all campuses and district departments. You will manage requisitions, vouchers, vendor relations, purchasing cards, and bids, ensuring compliance with applicable laws and MCC policies.

The role requires a Bachelor's degree in business/finance and at least three years of purchasing management experience.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or Finance Management required.
• Minimum of three years' purchasing management or related experience.

Responsibilities

• Supervise staff to prioritize and assign work and conduct evaluations.
• Manage centralized purchasing operations ensuring compliance with laws and policies.
• Coordinate district-wide purchasing activities and develop specifications for solicitations.
• Oversee competitive bidding processes and contract execution with Legal.
• Prepare reports for the Board of Trustees and review requisitions in the financial system.
• Oversee vendor registration and electronic bid submissions.
• Process purchase orders and budget checks; ensure policy compliance.
• Maintain purchasing website and liaise with suppliers.

Skills

Staff supervision

Budget management

Contract negotiation

Vendor management

Purchasing processes

Education

Bachelor's degree in Business Administration, Accounting, or Finance Management

Tools

Purchasing software

Bid management software

Job description

About MCC

Metropolitan Community College is the oldest public institution of higher learning in Kansas City, Missouri, founded in 1915 as the Kansas City Polytechnic Institute. The Junior College of Kansas City, as it was known starting in 1919, was one of the first schools in the country to award an associate degree. Today, MCC offers 125 associate degree and certificate programs.

Metropolitan Community College comprises five campuses on the Missouri side of the Greater Kansas City area 47 major buildings and about 550 acres in all: MCC-Blue River, located in Independence, Missouri; MCC-Longview located in Lee's Summit, Missouri, MCC-Maple Woods located in the Northland of Kansas City, Missouri; MCC-Online and MCC-Penn Valley, located in Midtown Kansas City, Missouri.

MCC is accredited by the Higher Learning Commission. In addition, several programs have specific accreditations as well.

MCC does not provide employer-paid sponsorships.

Job Summary

Incumbents manage and oversee the centralized purchasing process and compliance with purchasing requirements for the College, including all requisitions, vouchers, vendor management, purchasing cards, and bids for all campuses and district departments.

Essential Functions

• Supervise staff to include prioritizing and assigning work; conducting performance evaluations; coordinating staff training; and implementing hiring, discipline, and termination procedures
• Manage operations of the Purchasing department to ensure that all operations are performed in accordance with best practices, applicable laws, policies, and procedures
• Coordinate district-wide purchasing activities and collaborate with district personnel to research and develop specifications/scope of work for solicitations
• Facilitate and oversee competitive solicitation processes such as quotes, bids, RFP's & RFQ's through the award recommendation/interview processes
• Collaborate with internal and external constituencies and Legal to draft and execute contracts
• Prepare reports and documents for review and approval by the Board of Trustees
• Review, research, and approve requisitions through the financial system
• Oversee the process for vendors to register with MCC and submit bids electronically
• Facilitate processing of purchase orders, including order review and approval, change and close purchase orders, and budget check
• Ensure that all purchasing operations comply with applicable laws, policies, and procedures
• Oversee the management and administration of the purchasing card program for the District
• Serve as a liaison to supplier representatives to maintain professional working relations, evaluate and identify additional suppliers, research pricing and other related information, and facilitate departmental operations
• Maintain and update the Purchasing website
• Perform other duties as assigned

Qualifications, Knowledge, Skills, Abilities and Physical Requirements

Minimum Qualifications:

• Bachelor's degree in Business Administration, Accounting, or Finance Management
• Three (3) years of experience in purchasing management or related area

Preferred Qualifications:

• Master's degree with related experience

Knowledge, Skills and Abilities:

• Knowledge of managerial principles
• Knowledge of purchasing methods and procedures
• Knowledge of basic marketing principles and practices
• Knowledge of inventory management principles
• Knowledge of customer service principles
• Knowledge of bidding processes
• Knowledge of negotiation techniques
• Knowledge of basic contract management procedures
• Knowledge of product specifications
• Knowledge of recordkeeping practices
• Knowledge of computers and related software applications
• Skilled in monitoring and evaluating subordinates
• Skilled in delegating and prioritizing work
• Skilled in managing projects
• Skilled in developing and managing budgets
• Skilled in preparing and reviewing product bids
• Skilled in ordering materials and supplies
• Skilled in researching and compiling information
• Skilled in negotiating contracts
• Skilled in preparing and maintaining a variety of records and reports
• Skilled in using computers and related software applications
• Skilled in ensuring compliance with applicable Federal, State, and local laws, rules, and regulations
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others, sufficient to exchange or convey information.

Physical Requirements

Positions in this class typically require grasping, hearing, keyboarding, reaching, repetitive motion, standing, talking, visual acuity, and walking. The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.

Supplemental Information

EEO Statement:

Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person based on race, color, religion, sex, sexual orientation, gender identity, age, birth, ancestry, national origin, or disability. EOE/M/F/Vets/DisabledAccommodations: MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources.