Procurement Analyst Senior

Maricopa Community College district; Tempe (AZ); On-site; USD 65,000 - 84,000; Full time

Benefits offered by this job

Flexible Work Schedules

Tuition Reimbursement for employees

ASRS Pension with employer matching

Job summary

The Procurement Analyst Senior at Maricopa County Community College District leads district-wide procurement efforts, negotiating high-dollar contracts and overseeing major purchases such as IT equipment, software, and services.

Reporting to the Procurement Supervisor, the role manages bid processes, contract administration, and vendor relationships to ensure compliance and value for the district.

Qualifications

• Bachelor's degree in business or public administration, supply chain, finance or related field with 5 years of procurement experience.
• 5+ years of professional-level procurement, supply chain, and/or sourcing experience, incl. large-volume procurements and bid processes.
• Equivalent combination of education and related work experience may be considered.

Responsibilities

• 70% Negotiates and procures high-dollar contracts, PO's, change orders and claims for major commodities.
• Drafts invitations to bid, RFPs and purchase contracts.
• Identifies compliance issues and recommends corrective action.
• 20% Contract management: analyzes contracts, evaluates cost, quality and delivery; monitors compliance.
• 10% Perform other duties as assigned.

Skills

Negotiation

Procurement

Contract management

Vendor management

Education

Bachelor's Degree in business/public administration

Tools

Enterprise Purchasing Software

Paperless online RFP/IFB software

Purchasing Card Programs

Job description

Procurement Analyst Senior

Job ID: 323329

Location: District Support Services Cntr

Full/Part Time: Full Time

Regular/Temporary: Regular

Hiring Salary Range: $64,989.46 - $84,486.50/annually, DOE

Grade: 117

Work Schedule: Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

The Procurement Analyst Senior reports to the Procurement Supervisor. This position serves as a subject matter expert in procuring and negotiating high-dollar district-wide contracts, purchase orders, change orders and claims, including major technology systems; and overseeing the procurement of a large functional area such as Furniture, Fixtures and Equipment, Media Advertising, Technology Hardware and Software or Construction.

Essential Functions

70% Negotiates and procures high-dollar district-wide contracts, purchase orders, change orders and claims for assigned commodities, such as, Major District-wide Employee Benefits packages, Software systems, IT equipment and networking infrastructure, Medical Equipment and Construction projects.

• Drafts invitations to bid, request for proposals and purchase contracts
• Identifies compliance issues and recommends corrective action
• Provides assistance to legal and other staff in resolving vendor grievances
• Procures goods and services of a highly technical nature or as part of a group of assigned commodities, such as media advertising or furniture, fixtures and equipment
• Leads cross-functional teams by coordinating procurement activities for assigned commodities
• Solicits bid proposals and analyzes quotes
• Reviews, selects or recommends suppliers based on established policy and processes
• Leads or chairs proposal evaluation processes for major district-wide purchases
• Responds to escalated issues and customer concerns
• Researches industry standards, trends, best practices and emerging technologies and makes recommendations for implementation
• Utilizing procurement software and tools to streamline processes and enhance data analysis

20% Contract Management

• Expedites contract issue resolution and deliveries of high-dollar, long lead-time equipment.
• Analyzes contracts; evaluates cost, quality and delivery; and monitors contract compliance.

10% Perform other duties as assigned.

Minimum Qualifications

Bachelor's Degree from a regionally accredited institution in business and/or public administration, supply chain management, finance, economics or related field and five (5) years of professional-level procurement, supply chain, and/or sourcing experience that includes procuring large volume goods and services, facilitating bid processes and negotiating contracts and responsibility for a functional area such as furniture, fixtures and equipment or media appropriate to assignment.

OR

An equivalent combination of education and/or directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. Developing and implementing Procurement policies, procedures and standards and maintaining regulatory compliance in a Higher Education Procurement Environment
2. Demonstrated proficiency with Enterprise Purchasing Software, Paperless online RFP/IFB software and Purchasing Card Programs in a Higher Education Procurement Environment
3. Training, coaching and overseeing the development of Districtwide initiatives
4. Exercising political acumen, tact and diplomacy including facilitating group discussions and building consensus using persuasive reasoning
5. Reviewing research and implementing industry trends, solutions and best practice
6. Interpreting and applying applicable laws, codes, regulations and standards

Additional Requirements

Special Requirements

Licenses, Registrations, or Certifications: Possession of a valid Arizona Class D Driver's License may be required for some assignments.

Preferred: Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (CPSM), and/or Certified Purchasing Manager (CPM).

ADA AND OTHER REQUIREMENTS

Sedentary Work: Exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working Conditions: Work is routinely performed in an indoor, office environment.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their