Purchasing Manager

White Lodging Services, Inc.; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance (Day

Parental Leave

PTO with rollover

401(k) with company match

Life Insurance

Disability Insurance

DailyPay

Wellness tools

Referral bonuses

Tuition reimbursement

Discounts on hotel rooms, dining

Growth opportunities

Job summary

White Lodging Services, Inc. in Indianapolis is seeking a Procurement Manager to oversee purchasing, receiving, storage, and distribution of all food and beverage products for our premium hotels.

You will implement procurement programs, supervise inventory control, and ensure vendor compliance across the property. You’ll lead a team, develop forecasts, manage vendor relationships, and coordinate with Accounting for month-end processes, while driving cost efficiency and waste reduction.

Qualifications

• Strong organizational, analytical, and problem-solving skills are required.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with inventory management systems and Microsoft Office tools.
• Knowledge of purchasing operations, inventory control, and vendor management.

Responsibilities

• Oversee purchasing, receiving, storage, and distribution of all food and beverage products.
• Maintain strong compliance with procurement programs and vendor standards.
• Manage receipt, inspection, storage, and inventory tracking of all products delivered to the hotel.
• Conduct and supervise monthly inventories and reconcile discrepancies between physical and recorded inventory.
• Serve as property expert for purchasing systems and platforms, including Clearsky and related tools.
• Coordinate with Accounting to support month-end processes.
• Monitor product quality, vendor deliveries, shortages, and discrepancies; communicate issues to leadership.
• Maintain accurate inventory rotation, labeling, and storage procedures to minimize waste and shrinkage.
• Develop purchasing forecasts and assist with budgeting and cost allocation across departments.
• Manage vendor relationships and procurement contracts to ensure quality, cost efficiency, and service standards.
• Lead the safe transport and delivery of products throughout the hotel.
• Monitor slow-moving inventory and propose improvements to inventory control and costs.

Skills

Organizational skills

Analytical thinking

Problem solving

Multi-tasking

Vendor management

Team leadership

Inventory systems experience

MS Office

Tools

Inventory management software

ERP systems

Microsoft Excel

Job description

Description

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.

Responsibilities

• Oversee purchasing, receiving, storage, and distribution of all food and beverage products.
• Maintain strong compliance with procurement programs and vendor standards.
• Manage the receipt, inspection, storage, and inventory tracking of all products delivered to the hotel.
• Conduct and supervise monthly inventories and reconcile discrepancies between physical and recorded inventory.
• Serve as the property expert for purchasing systems and platforms, including Clearsky and related tools.
• Coordinate closely with Accounting to support accurate and efficient month-end processes.
• Monitor product quality, vendor deliveries, shortages, and discrepancies, and communicate issues to leadership.
• Maintain accurate inventory rotation, labeling, and storage procedures to minimize waste and shrinkage.
• Develop purchasing forecasts and assist with budgeting and cost allocation across departments.
• Manage vendor relationships and procurement contracts to ensure quality, cost efficiency, and service standards.
• Lead the safe transport and delivery of products throughout the hotel.
• Monitor slow-moving inventory and recommend solutions to improve inventory control and reduce costs.

What You’ll Bring

• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills when working with vendors, leaders, and associates.
• Experience using inventory management systems and Microsoft Office tools.
• Knowledge of purchasing operations, inventory control, and vendor management.
• Ability to supervise, train, and lead a team effectively.

What You Can Look Forward To

• Medical, Dental, and Vision insurance (starting Day 1)
• Paid Parental Leave
• Vacation/Paid Time Off (PTO) with rollover
• 401(k) with company match
• Life Insurance and Disability Insurance
• DailyPay option
• Complimentary wellness tools
• Unlimited referral bonuses
• Leadership development and tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities for growth