Purchasing Manager

Palm House; Florida; On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

Palm House in Palm Beach, Florida seeks an experienced Purchasing Manager to oversee sourcing, purchasing, and inventory practices for our luxury boutique hotel. You will ensure timely availability of food & beverage, guest amenities, and operating supplies while upholding quality and cost controls.

Collaborate with hotel leadership and department heads, negotiate favorable terms with trusted vendors, manage purchase orders, control inventory, and maintain accurate records.

Qualifications

• Proven purchasing or procurement management experience in luxury hospitality.
• Strong knowledge of hospitality purchasing, inventory control, receiving and vendor management.
• Demonstrated success negotiating pricing while managing costs.
• Experience sourcing F&B products, hotel supplies, amenities, and equipment.
• Strong financial, analytical, and organizational skills.
• Proficiency in Excel and purchasing/inventory systems.
• Excellent communication across departments.
• Integrity, attention to detail, and accountability.

Responsibilities

• Lead purchasing across hotel departments (F&B, housekeeping, engineering, ops).
• Source and evaluate vendors by quality, price, reliability, service.
• Negotiate pricing and favorable terms while upholding quality standards.
• Collaborate with culinary team to source premium ingredients and specialty items.
• Manage purchase orders, track deliveries, and coordinate distribution.
• Oversee receiving to verify quality, quantities, pricing, and accuracy.
• Maintain inventory levels, anticipate seasonal demand, minimize waste.
• Coordinate with Finance on invoices, controls, budgets, and cost reporting.
• Maintain purchasing records, vendor data, and inventory docs.
• Address supply disruptions and identify suitable alternatives.

Skills

Purchasing management

Negotiation

Vendor management

Inventory control

Financial analysis

Excel

Communication

Hospitality knowledge

Food & beverage sourcing

Budgeting

Education

Bachelor's degree in hospitality management or related

Tools

Hospitality purchasing software

Job description

Description

Palm House | Palm Beach, Florida

Exceptional hospitality begins with exceptional attention to detail.

Palm House seeks an experienced Purchasing Manager to oversee the sourcing, purchasing, and inventory practices that support our luxury boutique hotel in Palm Beach.

From premium culinary ingredients to thoughtfully selected guest amenities, every purchase contributes to the Palm House experience. We seek a resourceful, commercially minded professional who understands luxury quality, builds strong supplier relationships, and brings precision and accountability to every stage of procurement.

The Opportunity

The Purchasing Manager will partner with hotel leadership and department heads to ensure teams have the products, supplies, and equipment needed to deliver exceptional service. This role requires sound judgment, confident negotiation skills, and the ability to balance quality, availability, and financial responsibility.

Key Responsibilities

• Lead purchasing activities across the hotel, including food and beverage, housekeeping, engineering, and operating supplies.
• Source and evaluate vendors based on product quality, pricing, reliability, and service.
• Negotiate competitive pricing and favorable terms while upholding the hotel’s quality standards.
• Partner with the culinary team to source premium ingredients, seasonal products, and specialty items.
• Manage purchase orders, track deliveries, and coordinate timely distribution to departments.
• Oversee receiving practices to verify product quality, quantities, pricing, and order accuracy.
• Maintain appropriate inventory levels, anticipate seasonal demand, and minimize shortages, excess stock, and waste.
• Collaborate with Finance on invoice discrepancies, purchasing controls, budget monitoring, and cost reporting.
• Maintain organized purchasing records, vendor information, and inventory documentation.
• Address supply disruptions promptly and identify suitable alternatives that meet operational needs.
• Uphold proper storage, sanitation, and handling standards, particularly for perishable products.

Qualifications

• Proven purchasing or procurement management experience in a luxury hotel, resort, or upscale hospitality environment.
• Strong knowledge of hospitality purchasing, inventory control, receiving, and vendor management.
• Demonstrated success negotiating pricing and managing costs without compromising quality.
• Experience sourcing food and beverage products, hotel supplies, amenities, and equipment.
• Strong financial, analytical, and organizational skills.
• Proficiency in Microsoft Excel and purchasing or inventory management systems.
• Excellent communication skills and the ability to collaborate across departments.
• A high level of integrity, attention to detail, and ownership.
• A degree in business, hospitality, supply chain management, or equivalent professional experience preferred.
• Flexibility to support hotel operations, including occasional weekends and holidays.

Join Palm House

Bring your expertise to a team where thoughtful sourcing and disciplined operations help create memorable guest experiences. This is an opportunity to make a meaningful contribution to a luxury boutique hotel in the heart of Palm Beach.

Palm House is an equal opportunity employer.

Requirements

Job Requirements — Purchasing Manager

• Proven purchasing or procurement management experience within a luxury hotel, resort, or upscale hospitality environment.
• Strong knowledge of hotel purchasing needs, including food and beverage, operating supplies, housekeeping amenities, linens, and equipment.
• Demonstrated ability to source exceptional products that meet luxury service standards while maintaining cost efficiency.
• Experience negotiating pricing, reviewing supplier agreements, and developing reliable vendor relationships.
• Proficiency in inventory management, purchase orders, receiving procedures, invoice reconciliation, and purchasing systems.
• Strong financial acumen, with the ability to monitor spending, evaluate pricing, and support departmental budgets.
• Experience partnering with culinary and food and beverage leadership to procure premium ingredients and specialty products.
• Ability to forecast purchasing needs, manage lead times, and maintain appropriate stock levels during seasonal demand.
• Meticulous attention to product quality, order accuracy, storage standards, and delivery schedules.
• Knowledge of proper receiving, storage, sanitation, and food safety practices for perishable goods.
• Excellent organizational, communication, and problem-solving skills, with the ability to manage competing priorities.
• A high level of integrity, discretion, and accountability when handling purchasing decisions and company resources.
• Proficiency in Microsoft Excel; experience with hospitality purchasing and inventory software preferred.
• Bachelor’s degree in hospitality management, business, supply chain management, or equivalent professional experience preferred.
• Flexibility to support operational needs, including occasional weekends and holidays.