Purchasing & Inventory Coordinator — Cross‑Functional Ops

EmergencyMD; Little Rock (AR); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Short-Term Disability

Long-Term Disability

401(k) with employer contribution

Paid time off and holidays

Job summary

EmergencyMD in Little Rock, AR is seeking an organized, detail‑oriented operations and vendor support specialist to manage purchasing, inventory, vendor coordination, and internal sales support in a fast‑paced environment.

You will process purchase orders, monitor ERP‑driven inventory, coordinate with vendors, support product updates, pricing and merchandising analysis, and assist with tradeshow logistics and cross‑functional projects.

Qualifications

• Proactive mindset with a positive, team‑oriented attitude.
• Strong written and verbal communication skills for professional internal and external interactions.
• Highly organized and detail‑oriented with the ability to manage multiple responsibilities.
• Proficient in Excel or willing to learn quickly.
• Confident, adaptable, and comfortable wearing multiple hats.
• Ability to negotiate effectively when required.

Responsibilities

• Submit purchase orders for identified products from the daily watch list.
• Conduct warehouse walk-throughs or review potential product distributions prior to submitting purchase orders.
• Pull daily inventory and open PO reports from Company ERP Software.
• Submit orders received via Distribution Forms.
• Review, document, and report daily issues impacting inventory levels or order fulfillment.
• Communicate daily with vendors to obtain Bills of Lading (BOL) and tracking information.
• Provide open PO status updates to the sales team three times per week (Mon, Wed, Fri).
• Process vendor setup documentation for new vendor opportunities.
• Communicate vendor out‑of‑stock notifications to key stakeholders on a weekly basis.
• Manage vendor credits related to expired or out‑of‑code products.
• Manage product setup and maintenance within Company ERP Software.
• Ship product samples to sales teams or customers as requested.
• Coordinate new item communications with sales teams and vendors.
• Liaise with the warehouse to resolve receiving discrepancies and confirm daily product receipts.
• Update the product catalog monthly in collaboration with Marketing and IT to ensure website accuracy.
• Review sales trends across key categories using internal reporting tools.
• Support planogram development by sourcing required products or materials.
• Coordinate the shipment of products and support materials for tradeshows and events.
• Travel to and support up to two industry tradeshows annually (Chicago, Las Vegas, Miami, Atlanta, New York).
• Provide support to the call center by sharing timely product and inventory updates when needed.
• Assist with product force‑outs and special projects as required.

Skills

Proactive mindset

Communication skills

Highly organized

Excel proficiency

Adaptable

Negotiation skills

Tools

ERP Software

Job description

EmergencyMD in Little Rock, AR is seeking an organized, detail‑oriented operations and vendor support specialist to manage purchasing, inventory, vendor coordination, and internal sales support in a fast‑paced environment.

You will process purchase orders, monitor ERP‑driven inventory, coordinate with vendors, support product updates, pricing and merchandising analysis, and assist with tradeshow logistics and cross‑functional projects.