Purchasing & Inventory Coordinator

Unique Floor Supply, Inc.; New York (NY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Opportunities for career advancement

Job summary

Unique Floor Supply, Inc. is seeking an experienced AP/AR Specialist in New York to manage invoices, payments, and collections. The role involves accurate processing, aging analysis, and collaboration with sales on billing queries.

The ideal candidate has 2+ years in AP/AR, strong Excel skills, and attention to detail. This full-time position offers growth opportunities and a fast-paced environment in the flooring industry.

Qualifications

• Associate’s or Bachelor’s degree in Accounting/Finance or related field.
• Minimum 2 years of experience in accounts payable/receivable or similar role.
• Experience in flooring or construction industry is a plus.
• Strong understanding of accounting principles and financial processes.

Responsibilities

• Review and verify invoices for accuracy, completeness, and approvals.
• Process vendor invoices and ensure timely payment per terms.
• Reconcile AP transactions and address discrepancies with vendors.
• Generate and send customer invoices; monitor AR aging and collections.
• Apply payments to accounts and prepare AR aging reports.
• Assist in monthly, quarterly, year-end reports and filing.

Skills

Accounting principles

Excel

Attention to detail

Communication skills

Independent work

Education

Associate’s or Bachelor’s degree in Accounting/Finance

Tools

ERP systems

CRM software

Accounting software

Job description

Position Overview: Unique Floor Supply is seeking a detail-oriented and organized Accounts Payable/Accounts Receivable (AP/AR) Specialist to manage the day-to-day financial transactions related to accounts payable and receivable. The ideal candidate will ensure accurate processing of invoices, timely collection of payments, and maintenance of financial records. This role requires strong analytical skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

Accounts Payable (AP):

Review and verify invoices for accuracy, completeness, and appropriate approvals.

Process vendor invoices, ensuring timely payment according to company policies and payment terms.

Reconcile accounts payable transactions and resolve any discrepancies or issues with vendors.

Maintain accurate and organized records of all AP transactions.

Prepare and process electronic transfers, checks, and other forms of payment.

Monitor and address any outstanding payables, ensuring all obligations are met promptly.

Accounts Receivable (AR):

Generate and send invoices to customers in a timely manner.

Monitor and manage the aging of accounts receivable to ensure prompt collection of outstanding payments.

Follow up with customers on overdue accounts and establish payment arrangements as needed.

Apply customer payments accurately to their respective accounts.

Prepare regular AR aging reports and provide updates to management on collection status.

Work with the sales team to resolve any billing discrepancies or customer queries.

Reconciliation and Reporting:

Perform regular reconciliations of bank statements, vendor statements, and customer accounts.

Assist in the preparation of monthly, quarterly, and year-end financial reports.

Maintain and update financial records in the company’s accounting system.

Support the finance team during audits by providing necessary documentation and information.

Process Improvement:

Identify and implement process improvements to enhance the efficiency of AP/AR functions.

Develop and maintain standard operating procedures (SOPs) for accounts payable and receivable processes.

Collaborate with other departments to streamline financial operations and improve communication.

Compliance and Record-Keeping:

Ensure compliance with company policies, accounting standards, and relevant laws and regulations.

Maintain accurate and complete records for all financial transactions, ensuring they are filed and stored securely.

Assist in the preparation of tax documents and other regulatory filings as needed.

Qualifications:

Education:

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.

Experience:

Minimum of 2 years of experience in accounts payable, accounts receivable, or a similar role.

Experience in the flooring or construction industry is a plus.

Skills:

Strong understanding of accounting principles and financial processes.

Proficiency in accounting software and Microsoft Office, particularly Excel.

Excellent attention to detail and organizational skills.

Strong communication and interpersonal skills.

Ability to work independently and manage multiple priorities effectively.

Requirements:

Familiarity with ERP systems and experience using CRM software is an advantage.

Ability to handle confidential information with discretion.

• Paid time off
• Opportunities for career advancement and professional development

Unique Floor Supply is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Customer Relationship

Personal Evolution

Autonomy

Administrative Work

Technical Expertise

What We Offer

Each employee has a chance to see the impact of his work.You can make a real contribution to the success of the company.
Several activities are often organized all over the year, such as paid gym memberships, team building events, and much more

A full-time position
Attractive salary package.