Purchasing & Inventory Associate

Navigate Search; California; On-site; USD 42,000 - 60,000; Full time

Job summary

Navigate Search is seeking a Purchasing & Inventory Associate to support purchasing, material sourcing, inventory control, and daily documentation. The ideal candidate is organized, detail-oriented, comfortable with Excel, and eager to gain experience in purchasing and materials management.

The role involves hands-on work with internal teams, vendors, and suppliers across multiple facilities, with opportunities to grow in purchasing processes and inventory management.

Qualifications

• Experience in purchasing, inventory, materials, manufacturing, warehouse operations, or related field preferred but not required.
• Strong organizational skills and attention to detail.
• Comfortable working with Microsoft Excel.
• Familiarity with QuickBooks is a plus.
• Strong communication and follow-up skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Willingness to learn purchasing, sourcing, and inventory processes.
• Ability to work independently and with a team.
• Bilingual Spanish preferred/required.

Responsibilities

• Assist with daily inventory management across multiple facilities.
• Perform inventory counts, cycle counts, and physical inventory checks.
• Create and maintain inventory count sheets and related documentation.
• Assist with tracking and managing raw materials.
• Process and maintain Purchase Orders based on customer orders, production needs, and inventory requirements.
• Help monitor open POs, deliveries, and material availability.
• Communicate with vendors and suppliers regarding orders, deliveries, and materials after training.
• Assist with sourcing materials and learning the company's purchasing and sourcing processes.
• Review inventory levels and help identify shortages, discrepancies, or other inventory issues.
• Assist with receiving and maintaining accurate inventory records.
• Work with approximately 10 major customers whose Purchase Orders are received daily.
• Maintain accurate records using Microsoft Excel and QuickBooks.
• Assist with preparing inventory reports, spreadsheets, and other documentation.
• Coordinate with Production, Customer Service, Accounting, Management, and suppliers to ensure materials are available when needed.
• Support inventory and purchasing activities across the company's five facilities.
• Assist with the company's continued growth and increased production activity in Mexico.
• Perform other purchasing, inventory, and administrative duties as needed.

Skills

Excel

Organization

Communication

Bilingual Spanish

Tools

QuickBooks

Job description

We are seeking a Purchasing & Inventory Associate to support purchasing, material sourcing, inventory control, and daily documentation. This is an excellent opportunity for someone who is organized, detail-oriented, comfortable working with Excel, and interested in developing experience in purchasing, inventory, and materials management.

The ideal candidate will be hands-on, willing to learn, and able to work effectively with internal teams, vendors, and suppliers. Previous experience in purchasing, inventory, manufacturing, or materials management is preferred but not required.

A college degree is not required for this position.

Responsibilities:

• Assist with daily inventory management across multiple facilities.
• Perform inventory counts, cycle counts, and physical inventory checks.
• Create and maintain inventory count sheets and related documentation.
• Assist with tracking and managing raw materials.
• Process and maintain Purchase Orders based on customer orders, production needs, and inventory requirements.
• Help monitor open POs, deliveries, and material availability.
• Communicate with vendors and suppliers regarding orders, deliveries, and materials after receiving training.
• Assist with sourcing materials and learning the company's purchasing and sourcing processes.
• Review inventory levels and help identify shortages, discrepancies, or other inventory issues.
• Assist with receiving and maintaining accurate inventory records.
• Work with approximately 10 major customers whose Purchase Orders are received daily.
• Maintain accurate records using Microsoft Excel and QuickBooks.
• Assist with preparing inventory reports, spreadsheets, and other documentation.
• Coordinate with Production, Customer Service, Accounting, Management, and suppliers to ensure materials are available when needed.
• Support inventory and purchasing activities across the company's five facilities.
• Assist with the company's continued growth and increased production activity in Mexico.
• Perform other purchasing, inventory, and administrative duties as needed.

Requirements:

• Previous experience in purchasing, inventory, materials, manufacturing, warehouse operations, or a related field is preferred but not required.
• Strong organizational skills and attention to detail.
• Comfortable working with Microsoft Excel.
• Familiarity with QuickBooks is a plus.
• Strong communication and follow-up skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong willingness to learn purchasing, sourcing, and inventory processes.
• Ability to work independently as well as collaboratively with a team.
• Bilingual Spanish is preferred/required.