Purchasing Specialist

U.S. Alliance Paper; Town of Islip (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A manufacturing company in the Town of Islip is seeking a skilled professional to manage purchasing and inventory operations. The role involves tracking production schedules, building supplier relationships, and ensuring timely delivery of materials. Candidates should have experience in manufacturing, strong knowledge of MS Office, and must be self-motivated. Bilingual in English and Spanish is a plus.

Qualifications

• Ability to work independently and as part of a team.
• Previous experience in a manufacturing environment.
• Working knowledge of MS Office and QuickBooks highly desirable.

Responsibilities

• Track production schedules and shipping deadlines.
• Ensure timely receipt of materials and expedite as needed.
• Build relationships with suppliers for transportation and warehousing.
• Reconcile inventory balance and conduct physical inventory.
• Generate purchase orders to support production schedules.

Skills

Independent work

Team collaboration

Adaptability

Positive attitude

Bilingual (English/Spanish)

Tools

MS Office

Excel

QuickBooks

Job description

Responsibilities

• Track the production schedules and shipping deadlines in order to ensure timely orders for required materials
• Ensure on-time receipt of and expedite materials as needed for customer requirements
• Build relationships with suppliers for transportation and warehousing
• Reconcile inventory balance and conduct cycle counting, and monthly, quarterly physical inventory
• Generate and adjust purchase orders to support production schedules and monitor status of the order through to receipt of product
• Notify and resolve with supplier any quality issues, defects, delivery shortages/overages and receiving/invoicing discrepancies
• Maintain purchasing files, logs, and related records as needed
• Identify and analyze transaction errors
• Manage returns of defective materials, and disposition of waste materials
• Follow-up the pending issues to ensure the production schedules meet customer requirements
• Provide administrative support, which includes: maintaining the purchase order filing system; preparation of documents and management reports; answering phone inquiries
• Providing better communications and negotiations with the vendors
• Performs other job functions as assigned
• Work with operations and maintenance departments to order spare and replacement parts as needed.

Qualifications

• Ability to work independently and as part of a team, self-motivated, adaptable and have a positive attitude
• Previous experience in a manufacturing environment
• Working knowledge of MS Office, Excel, QuickBooks highly desirable
• Bilingual (English/Spanish) a plus

Equal Opportunity Employer