Inventory & Purchasing Associate

Navigate Search; California; On-site; USD 42,000 - 60,000; Full time

Job summary

Navigate Search in California is seeking an organized Inventory & Purchasing Associate to support daily inventory management and PO processing. You’ll use Microsoft Excel and QuickBooks to keep accurate records and aid production across multiple facilities.

This role emphasizes detail orientation, reliable communication, and a willingness to learn sourcing processes. Prior experience is a plus but not required, with room to grow in a manufacturing environment.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail and ability to maintain accurate records.
• Comfortable working with Microsoft Excel.
• Strong communication and follow-up skills.
• Ability to work independently while collaborating with a team.
• Willingness to learn inventory management, purchasing, and sourcing.

Responsibilities

• Assist with daily inventory management across multiple facilities.
• Perform inventory counts, cycle counts, and physical checks.
• Create and maintain inventory count sheets and related documentation.
• Assist with tracking and managing raw materials.
• Manage and maintain Purchase Orders (POs).
• Review incoming POs and assist with processing orders from ~10 major customers daily.
• Communicate with vendors regarding orders and delivery information after training.
• Learn and assist with sourcing activities and supplier relationships.
• Maintain accurate inventory and purchasing records using Excel and QuickBooks.
• Work with internal teams to ensure materials and inventory support production.
• Assist with inventory and purchasing activities across five facilities.
• Support growth, including increased production activity in Mexico.
• Perform other inventory, purchasing, and administrative duties as needed.

Skills

Organization

Detail-oriented

Excel

Communication

Independence

Teamwork

Purchasing

Supply chain

Tools

Microsoft Excel

QuickBooks

PO / inventory systems

Job description

We are seeking an organized and detail-oriented Inventory & Purchasing Associate to join our growing team. This is an excellent opportunity for someone with strong organizational skills, attention to detail, and an interest in inventory, purchasing, and supply chain operations.

The ideal candidate will be comfortable working with Excel, have strong communication skills, and be eager to learn. Previous experience with inventory, purchasing, or materials management is helpful but not required. A college degree is not required for this position.

Responsibilities:

• Assist with daily inventory management across multiple facilities.
• Perform inventory counts, cycle counts, and physical inventory checks.
• Create and maintain inventory count sheets and related documentation.
• Assist with tracking and managing raw materials.
• Manage and maintain Purchase Orders (POs).
• Review incoming POs and assist with processing orders from approximately 10 major customers on a daily basis.
• Communicate with vendors and suppliers regarding orders, materials, and delivery information after receiving appropriate training.
• Learn and assist with sourcing activities and supplier relationships.
• Maintain accurate inventory and purchasing records using Microsoft Excel and QuickBooks.
• Work closely with internal teams to help ensure materials and inventory are available to support production.
• Assist with inventory and purchasing activities across the company's five facilities.
• Support the company's continued growth and expansion, including increased production activity in Mexico.
• Perform other inventory, purchasing, and administrative duties as needed.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail and ability to maintain accurate records.
• Comfortable working with Microsoft Excel.
• Strong communication and follow-up skills.
• Ability to work independently while also collaborating with a team.
• Willingness to learn inventory management, purchasing, and sourcing processes.
• Previous experience in inventory, purchasing, warehouse operations, manufacturing, supply chain, or a related field is a plus, but not required.

Systems & Tools:

• Microsoft Excel
• QuickBooks
• Purchase Order / inventory management systems

This is an excellent opportunity for an individual looking to build a career in inventory management, purchasing, sourcing, and supply chain operations within a growing manufacturing environment. The position offers the opportunity to gain hands-on experience across inventory, materials, purchasing, vendor communication, and sourcing.