Purchasing Coordinator: Streamline Projects & Shipments

KODIAK Construction Recruiting & Staffing; Richmond (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing in Richmond, VA is seeking a Purchasing Coordinator to support the Purchasing function across construction, manufacturing, and operations. The role emphasizes accurate data entry, supplier follow-up, subcontract administration, reporting, and document control.

You will work within established processes, escalating pricing, scope, supplier, schedule, compliance, and contract exceptions to the appropriate Purchasing Specialist.

Qualifications

• High school diploma or equivalent required; associate degree preferred in Business Administration, Supply Chain, Accounting, Construction Administration, or related field.
• Two or more years of experience in administrative, coordinator, document-control, project-support, customer-service, or operations-support roles.
• Purchasing experience is not required; ability to learn purchasing terminology, systems, and workflows is essential.
• Demonstrated ability to stay organized, manage multiple priorities, build relationships with internal stakeholders and suppliers, and maintain accuracy and follow-through.
• Clear written and verbal communication skills with concise status updates and professional follow-up.
• Proficiency with standard office, spreadsheet, reporting, and business systems.
• Ability to follow documented processes and elevate exceptions.

Responsibilities

• Provide subcontract administrative support by reviewing request packages for completeness and coordinating vendor review.
• Provide administrative and transactional Purchasing support for construction, special projects, manufacturing, third-party welding, and other needs.
• Review purchasing requests for required details and enter approved purchase orders and confirmations in designated systems.
• Enter usage orders and supplier-order data for active-job orders to keep trackers accurate.
• Expedite supplier submittals and track approval status, distributing to contacts and distinguishing supplier-submitted from technically approved documents.
• Organize and maintain purchasing project folders with all related documents and records.
• Expedite orders by obtaining acknowledgements and delivery updates, and escalate missed dates or substitutions as needed.
• Support urgent material needs by contacting approved suppliers and alternate options when required.
• Support manufacturing and one-off material needs by coordinating RFQ and availability requests and tracking commitments.
• Compile recurring national and departmental purchasing reports and validate data.

Skills

Data entry

Supplier follow-up

Subcontract administration

Reporting

Order tracking

Expediting

Document control

Communication

Education

High school diploma

Associate degree in Business Administration / related field

Tools

Enterprise purchasing systems

Document management systems

Office software (Excel, Word)

Job description

KODIAK Construction Recruiting & Staffing in Richmond, VA is seeking a Purchasing Coordinator to support the Purchasing function across construction, manufacturing, and operations. The role emphasizes accurate data entry, supplier follow-up, subcontract administration, reporting, and document control.

You will work within established processes, escalating pricing, scope, supplier, schedule, compliance, and contract exceptions to the appropriate Purchasing Specialist.