Purchasing Coordinator/Expeditor

Ultra Electronics Group; Columbia City (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Up to 140 hours PTO (first year)

8 paid holidays

401k Plan with Company Match

Tuition Reimbursement

Job summary

Ultra Maritime in Indiana is seeking a supply chain professional to manage PO tracking, supplier communications, and ERP data accuracy in support of national defense programs.

You will coordinate with buyers, planners, and operations to minimize delays, escalate shortages, and ensure compliant documentation. This role emphasizes proactive problem solving and clear reporting in a manufacturing context.

Qualifications

• 3+ years of relevant supply chain, procurement, administrative experience (preferably in a manufacturing environment).
• Strong proficiency in Excel and comfort working with BI tools and ERP system.
• Experience with FAR and DFARS requirements a plus.
• Excellent communication, analysis, and problem-solving skills.
• Experience in a defense and/or government contracting environment a plus.

Responsibilities

• Track open purchase orders and follow up with suppliers to ensure on-time delivery.
• Communicate schedule changes, delays, and risks to buyers, planners, and operations.
• Maintain accurate data in ERP systems, updating delivery dates, quantities, and status notes.
• Assist buyers with issuing POs, RFQs, and documentation as needed.
• Escalate critical shortages and expedite materials to support production demands.
• Coordinate with receiving, quality, planning, and engineering to resolve delivery issues.
• Help prevent bottlenecks by monitoring supplier performance and commitments.
• Provide visibility to the organization through clear reporting and status updates.
• Support compliance through documentation and reporting.
• Help coordinate a world-class supply chain that supports our national defense.

Skills

Communication

Analysis

Problem-solving

Tools

Excel

BI tools

ERP system

FAR/DFARS

Job description

Protecting What Matters. Powering the Future of Naval Technology. Your work here has global impact. From developing sonar and radar systems to advancing unmanned and undersea platforms, our technologies empower the U.S. Navy and allied forces to operate in some of the world’s most complex environments. As the maritime and underwater battlespace evolves, we continue to push boundaries—driven by innovation, accountability, and a shared commitment to excellence. Join us as we shape the future of naval warfare—safeguarding the seas and strengthening navies worldwide.

Nationality Requirements

Due to the nature of the programs we support, certain roles may require candidates to meet U.S. nationality requirements and be eligible to obtain a security clearance.

Position Summary

At Ultra Maritime, your job is national defense. Every PO you track, every supplier you align, and every shortage you resolve plays a direct role in helping our Navy detect, track, and neutralize undersea threats. You won’t just be chasing parts and updating data — you’ll be enabling one of the most advanced anti-submarine warfare (ASW) platforms in the world. This is your opportunity to support the sailors who depend on us. When they’re at sea, it’s our technology that keeps them one step ahead—and it's your supply chain excellence that makes it possible.

Who You Are

• Proactive – You anticipate issues, move quickly, and don’t wait to be told what to do.
• Resilient – Pressure doesn’t faze you. You solve problems and stay steady in the storm.
• Detail-Oriented – You’re known for not letting stuff slip through the cracks.
• Determined – You own outcomes and don’t quit until you have a solution.
• Organized – You manage competing tasks with calm precision.
• Clear Communicator – You build strong relationships and effectively share critical information internally and externally.
• Mission-Driven – You care deeply about doing work that matters. You thrive in a high-integrity, fast-paced environment where what you do protects lives.

What You’ll Do

• Track open purchase orders and actively follow up with suppliers to ensure on-time delivery
• Communicate changes in schedules, delays, and risks to buyers, planners, and operations
• Maintain accurate data in ERP systems, updating delivery dates, quantities, and status notes
• Assist buyers with issuing POs, RFQs, and documentation as needed
• Escalate critical shortages and expedite materials to support production demands
• Coordinate with receiving, quality, planning, and engineering to resolve delivery issues
• Help prevent bottlenecks through diligent monitoring of supplier performance and commitments
• Provide visibility to the organization through clear reporting and status updates
• Support Compliance through documentation and reporting
• Help coordinate a world-class supply chain that supports our national defense.

Qualifications

• 3+ years of relevant supply chain, procurement, administrative experience (preferably in a manufacturing environment)
• Strong proficiency in Excel and comfort working with BI tools and ERP system
• Experience with FAR and DFARS requirements a plus
• Excellent communication, analysis, and problem-solving skills
• Experience in a defense and/or government contracting environment a plus

What Ultra Maritime Offers You

• Climate controlled, well-lit and clean work environment!
• Work/life balance that includes up to 140 hours PTO for first year
• 8 Paid Holidays, with 3 floating holidays
• 401k Plan with Company Match
• Educational Assistance Program (Tuition Reimbursement)
• Wellness Program and incentives
• Company HSA contributions
• Insurance Benefits that start 1st of the month following hire
• Eligibility in Company Performance-based bonuses annually
• Additional Employee Discounts and Perks

Company-Paid Benefits

• $75 monthly student loan repayment program
• Basic Life Insurance
• Basic Accidental Death and Dismemberment (AD&D) Insurance
• Short Term Disability
• Long Term Disability
• Employee Assistance Program (EAP)

Voluntary Employee-Paid Benefits

• Medical and Prescription insurance
• Dental insurance
• Vision insurance
• Supplemental Life Insurance Plans
• Supplemental AD&D insurance for Employee and Family
• Accident Plan
• Critical Illness Plan
• Hospital Indemnity Plan
• Pet Insurance
• Identity Theft

Reasonable accommodation statement

if you need an accommodation for any part of the application process, please email [e-mail]

Equal Opportunity Employer

Ultra Maritime is an Equal Opportunity Employer. We are committed to providing a workplace that is fair, respectful, and inclusive, and we make employment decisions based on qualifications, merit, and business needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other status protected by applicable federal, state, or local law. As a U.S. defense contractor, Ultra Maritime maintains strict standards related to integrity, compliance, and security. We operate a drug-free workplace and, where permitted by law, may conduct pre-employment background checks and substance-abuse screening based on role requirements.

Company: Ultra Maritime #MAR

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