Purchasing Coordinator

The Institutes Of Applied Human Dyn; Village of Tarrytown (NY); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Competitive Salary

Full Health Coverage (Medical, Dental,

403(b) Retirement Plan

Job summary

IAHD is seeking a purchasing and accounting professional in Tarrytown, NY. This full-time role supports procurement and financial processes, including requisitions, vendor negotiations, and documentation. The candidate will assist AR/AP and assist with audits, reporting, and year-end activities.

Requires an Associate degree and at least 2 years in purchasing or accounting, with strong MS Word/Excel skills and comfort with databases. Located in Westchester County with full benefits offered.

Qualifications

• 2+ years in purchasing or accounting role.
• Must be proficient in Microsoft Word and Excel (Intermediate to Advanced).
• Familiar with database systems and willing to learn other accounting software.

Responsibilities

• Obtain approvals from authorized representatives before processing purchase orders and maintenance requests.
• Ensure accurate and timely processing of requisitions and maintenance requests.
• Evaluate vendor quotes to ensure compliance with requirements and specifications.
• Negotiate with vendors to secure competitive pricing and present quotes to senior management.
• Monitor inventory levels and place supply orders as needed.
• Organize purchasing files, purchase orders, and related documentation.
• Assist AR and AP functions and provide backup during staff absences.

Skills

Attention to detail

Organizational skills

Education

Associate degree in a related field

Tools

MS Word

MS Excel

Database systems

Accounting software

Job description

Job Details: Job Location: Westchester - Tarrytown, NY 10591 Position Type: Full Time Education Level: 2 Year Degree Salary Range: $26.90 - $26.90 Hourly Job Shift: Day Job Category: Admin - Clerical

What You’ll Do:

• Obtain necessary approvals from authorized representatives prior to processing purchase orders and maintenance requests.
• Ensure accurate and timely processing of requisitions and maintenance requests.
• Evaluate vendor quotes to ensure compliance with job requirements and specifications.
• Negotiate with vendors to secure competitive pricing and present quotes and proposals to the Director of Finance and Chief Financial Officer using the vendor price change form.
• Monitor and maintain inventory levels and place supply orders as needed.
• Organize and maintain purchasing files, purchase orders, and related documentation.
• Assist Accounts Receivable (AR) and Accounts Payable (AP) functions and provide backup support during staff absences or vacations.
• Prepare reports on inventory levels and purchasing activities to support management decision-making.
• Assist with year-end audit preparation and related documentation.
• Perform additional duties and special projects as assigned by the Director of Finance and Chief Financial Officer.

Qualifications:

Educational Requirements:

• Associate degree in a related field;

Experience & Skills:

• Minimum of 2 years of purchasing and or accounting role
• Must be proficient in Microsoft Word and Excel (Intermediate to Advance)
• Familiar with computer database systems (Intermediate to Advance)
• Must be able to and willing to learn other accounting software systems
• Excellent organizational skills, attention to detail and working knowledge of record-keeping

What IAHD Offers:

• Competitive Salary
• Full Health Coverage (Medical, Dental, Vision, Rx)
• Agency-paid Life, Short- & Long-Term Disability Insurance
• 403(b) Retirement Plan with Financial Guidance
• Generous PTO: Vacation, Sick, Personal & Holidays
• Aflac Voluntary Benefits + Wellness Incentives
• Pre-tax Commuter Benefits
• PSLF-eligible Employer (Public Service Loan Forgiveness)
• Access to EAP & Exclusive Employee Discount Programs
• Tuition Reimbursement upon completion of two years of employment

Location:

Various Openings in The Bronx, NY & Westchester County

Schedule:

Full-Time, Tarrytown, NY

Vaccination:

Must be fully vaccinated (COVID-19)

IAHD is proud to be an Equal Opportunity Employer committed to building an inclusive and supportive workplace for all.