Purchasing Coordinator

Genesis Rehab Services; New York (NY); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Variable compensation plans

Tuition discounts

Employee Assistance Program (EAP)

Employee Foundation support

Health, Dental, Vision, Life, 401K

Job summary

Genesis Rehab Services is hiring a Purchasing Coordinator to support spend management across nursing centers. The role focuses on PO processing, auditing, vendor relations, and cost control to ensure timely access to critical medical supplies.

You will collaborate with facility teams to monitor inventory, optimize orders, and prevent stockouts while maintaining compliant purchasing practices and cost efficiency.

Qualifications

• Previous experience in purchasing and/or contracting capacity preferred.
• High school graduate; College education preferred.

Responsibilities

• Process and audit purchase orders to ensure pricing accuracy and budget compliance.
• Manage approval workflows and escalate budget or authorization issues.
• Communicate with suppliers regarding price, availability, lead times, and delivery schedules.
• Track orders, resolve delays, and monitor shipments for accuracy.
• Maintain audit-ready purchasing records and vendor documentation.

Skills

Purchasing

Vendor management

PO processing

Auditing

Budget compliance

Cost control

Logistics

Education

High school diploma

College education preferred

Job description

Overview

We are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve.

Responsibilities

Make a Direct Impact Behind the Scenes of Exceptional Care! Are you a sharp, detail-driven professional looking to make a meaningful difference in healthcare operations? We are hiring a Purchasing Coordinator to join our Spend Management team. In this vital role, you’ll help drive our procurement operations—ensuring our nursing centers are seamlessly equipped with the critical medical supplies and services required every day. From mastering purchase order workflows and auditing vendor pricing to orchestrating inventory solutions and keeping costs lean, your sharp eye and proactive approach will directly empower our teams to provide top-tier care.

Position Highlights

• Purchase Order (PO) Processing & Auditing: Prepare, process, track, and audit purchase orders to verify pricing accuracy, order quantities, line items, budget compliance, and vendor documentation.
• Approval Workflow Management: Review purchase order requests, manage sign-off workflows, follow up on pending approvals, and elevate budget or authorization exceptions as needed.
• Vendor Management & Relations: Communicate with suppliers and vendors regarding product availability, competitive pricing, order status, lead times, and delivery schedules.
• Logistics & Delivery Tracking: Monitor open orders and actively resolve delayed, incomplete, damaged, or incorrect shipments.
• Inventory Monitoring & Supply Chain Support: Partner with facility teams to track inventory needs, identify replenishment requirements, and prevent stockouts or supply shortages.
• Compliance & Discrepancy Reporting: Identify and report unauthorized purchases, invoice/PO pricing discrepancies, and compliance issues in accordance with company purchasing guidelines.
• Cost Management: Assist with spend management cost-control initiatives by ensuring purchases are executed under competitive terms and contracted pricing.
• Record Keeping: Maintain thorough, audit-ready purchasing records, approval chains, and vendor documentation.

Qualifications

• Previous experience in purchasing and/or contracting capacity preferred.
• High school graduate; College education preferred

Benefits

• Variable compensation plans
• Tuition, Travel, Wireless Service and other Discounts
• Employee Assistance Program to support mental health
• Employee Foundation to financially assist through unforeseen hardships
• Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off
• Free 24/7 virtual health care provided by licensed doctors for all Anthem medically enrolled employees and their immediate family members
• On-Demand Pay Program that allows for instant access to a portion of the money you’ve already earned

We also offer several voluntary insurances such as:

• Pet Insurance
• Term and Whole Life Insurance
• Short-term Disability
• Hospital Indemnity
• Personal Accident
• Critical Illness
• Cancer Coverage

Posted Salary Range

USD $24.00 - USD $27.00 /Hr.