Purchasing Coordinator

Sun Gro Horticulture; Orlando (FL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k Match

Paid vacation

Tuition Reimbursement

Job summary

Sun Gro Horticulture is seeking a Purchasing / Administrative Assistant in Orlando, Florida. This entry-level to mid-level position involves daily purchasing support such as creating purchase orders and maintaining records in Microsoft Business Central. Candidates should have strong Excel skills, attention to detail, and the ability to effectively communicate with suppliers.

The role includes responsibilities like data entry, vendor management, and assisting internal teams. Comprehensive benefits are provided, including health, dental, and vision insurance.

Qualifications

• Strong Excel skills including basic formulas and pivot tables.
• Ability to maintain datasets and conduct data entry accurately.
• Effective in analyzing inventory levels and comparing supplier quotes.

Responsibilities

• Create and process purchase orders for raw materials.
• Maintain accurate item data and vendor records.
• Communicate with suppliers regarding order updates and confirmations.
• Assist with supplier onboarding documentation and invoice management.

Skills

Excel skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Tools

Microsoft Business Central

Job description

Role:

Purchasing / Administrative Assistant (Entry Level - Mid Level)

Job Summary:

The Purchasing / Administrative Assistant provides daily purchasing and administrative support for Sun Gro facilities. The entry-level role creates purchase orders, updates system data, communicates with suppliers, and maintains accurate records in Microsoft Business Central (BC). The position requires strong Excel skills, attention to detail, and basic analytical abilities to support purchasing tasks, resolve discrepancies, and assist internal teams.

Benefits:

• Health Insurance (includes teledoc, virtual health, FSA, HCSA & other benefits)
• Dental Insurance
• Vision Insurance
• Life Insurance
• Health Spending Account
• Employee Support and Mental Wellness
• Short term disability
• 401k Match
• Paid vacation
• Floating days
• Employee Assistance Program
• Employee Engagement Events
• Awards and Recognition
• Tuition Reimbursement
• Service Awards
• Employee Perks & Discounts

Job Responsibilities:

• Create and process purchase orders for raw materials, MRO supplies, and services
• Review MRP/forecast reports to identify upcoming material needs and communicate potential shortages
• Maintain accurate item data, pricing, vendor records, and reorder points in Microsoft Business Central
• Update and monitor spreadsheets tracking open orders, inventory, deliveries, and costs
• Communicate with suppliers regarding order updates, confirmations, and documentation
• Collect vendor quotes and perform basic price and delivery comparisons using Excel
• Assist with collecting and organizing supplier onboarding documentation
• Match invoices, packing slips, and purchase orders; identify discrepancies and assist with resolution
• Track invoice issues, missing documents, or outstanding approvals
• Maintain organized purchasing files and documentation for audits or internal reviews
• Coordinate with operations and receiving teams to verify deliveries and update system records
• Report basic quality or quantity issues to the purchasing team
• Provide purchasing documentation as needed for Safety, Quality, or Operations
• Perform data entry, filing, scanning, and document management
• Prepare Excel-based reports such as open PO lists, vendor logs, delivery schedules, or cost comparisons
• Provide administrative support to purchasing, operations, and site leadership

Qualifications:

• Strong Excel skills (basic formulas, sorting/filtering; pivot tables preferred)
• Ability to organize, clean, and maintain datasets
• Analytical skills to review inventory levels, compare supplier quotes, and identify data inconsistencies
• Excellent attention to detail and accuracy in data entry
• Strong organizational and time-management skills
• Effective written and verbal communication skills
• Ability to follow direction and carry out specific instructions
• Fluent in verbal and written English
• Ability to learn ERP/MRP systems, especially Microsoft Business Central
• Positive, proactive attitude with a willingness to learn and take initiative
• Ability to work effectively with suppliers, operations, and internal teams
• Professional, dependable, and able to maintain confidentiality
• Ability to sit or stand for extended periods while performing computer-based work
• Ability to lift up to 20 pounds for handling office files or materials
• This is a safety sensitive position