Purchasing Coordinator I

DCE Solar; Cornelius (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

DCE Solar in the United States (NC) is seeking a Purchasing Coordinator I to support company-wide procurement for solar racking and project execution. You will manage day-to-day purchasing, vendor communications, PO creation, and system updates in MS Business Central and Dynamics CRM.

The role emphasizes accurate data, proactive tracking of material deliveries, and cross-functional collaboration with Operations, Project Coordination, and Engineering to ensure on-time project readiness.

Qualifications

• 2+ years in procurement, supply chain, logistics, or project coordination.
• Experience in solar, construction, or manufacturing preferred.
• Strong MS Office and ERP/CRM experience (Dynamics 365/BC preferred).
• Organized, detail-oriented, proactive, and strong communicator.

Responsibilities

• Review BOMs and create BC jobs with accurate quantities.
• Prepare and issue purchase orders; verify pricing and specs.
• Track POs and delivery schedules; confirm material receipt.
• Manage buying for standard materials and repeat items.
• Maintain purchasing files, reports, and price lists.
• Request quotes (RFQs) and confirm availability and lead times.
• Compare prices and terms to secure best value.
• Resolve delivery issues and quality discrepancies.
• Maintain vendor communication for traceability.

Skills

Organized

Detail-oriented

Proactive

Strong communicator

Tools

MS Office

ERP/CRM (Dynamics 365/BC)

Job description

We are a Privately-Owned Solar Services firm, focusing exclusively on the development of industry-leading solutions. We develop, design, and sell new products that are highly efficient and custom installation solutions that enhance the overall adoption of solar.

The Purchasing Coordinator I supports company-wide purchasing activities, ensuring timely, accurate, and cost‑effective procurement of materials used in solar racking and project execution. This role manages day‑to‑day purchasing, vendor communication, PO creation, and system updates in Microsoft Business Central and Dynamics CRM. The position ensures operational efficiency through accurate data, vendor coordination, and proactive tracking of material deliveries.

Key Responsibilities:

• Review Bills of Materials (BOMs) and create jobs in Business Central with accurate quantities and requirements.
• Prepare and issue purchase orders; verify pricing, quantities, terms, and item specifications.
• Track purchase orders and delivery schedules; confirm materials meet specifications upon receipt.
• Perform buying duties for standard materials and repeat‑purchase items.
• Maintain purchasing files, job status reports, inventory counts, and price lists.
• Request quotes (RFQs), clarify scope, and confirm availability and lead times.
• Compare prices, specifications, and delivery terms to determine best value.
• Resolve delivery issues such as shortages, late shipments, or quality discrepancies.
• Maintain a strong communication trail with vendors for accountability and traceability.

Systems & Data Management

• Input and maintain procurement data in Microsoft Business Central (BC) and Dynamics CRM.
• Verify supplier invoices against POs; coordinate with Accounting for discrepancies.
• Support internal audits and compliance requirements related to purchasing.

Inventory & Logistics Support

• Assess inventory levels; initiate orders when stock is low or insufficient for upcoming projects.
• Support inventory transfers, cycle counts, and ensure proper documentation.
• Coordinate with Warehouse and Project Coordination teams to align delivery timing with site needs.

Process Improvement & Cross‑Functional Support

• Recommend improvements to procurement procedures to improve efficiency.
• Respond to inquiries related to order status, changes, or cancellations.
• Collaborate with Operations, Project Coordination, Engineering, and Tech Support.

Qualifications:

• 2+ years of procurement, supply chain, logistics, or project coordination experience.
• Solar, construction, or manufacturing industry experience preferred.
• Strong MS Office and ERP/CRM experience (MS Dynamics 365/Business Central preferred).
• Organized, detail‑oriented, proactive, and strong communicator.

Our Core Values:

We want a problem solver to interact ambitiously with our business and not just accomplish a task.

The ideal individual will align well with our Core Values: