Material Planner

Unusual Machines; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance (includes teledoc)

Vision Insurance

Life Insurance

Health Spending Account

401k Match

Paid vacation

Employee Assistance Program

Job summary

Sun Gro is hiring an entry-level Purchasing / Administrative Assistant to provide daily purchasing and administrative support. You will create purchase orders, update system data in BC, communicate with suppliers, and maintain records with strong Excel skills.

The role supports purchasing tasks, resolves discrepancies, and assists internal teams with data entry and documentation. This position emphasizes meticulous data work and collaboration across departments.

Qualifications

• Experience with purchasing and supplier coordination.
• Ability to process purchase orders and vendor communications.
• Proficient in Excel for data analysis and reporting.
• Familiarity with ERP/MRP systems, especially Microsoft Business Central.

Responsibilities

• Create and process purchase orders for raw materials, MRO, and services.
• Review MRP/forecast reports to identify upcoming material needs and shortages.
• Maintain item data, pricing, vendor records, and reorder points in Microsoft BC.
• Update and monitor spreadsheets tracking open orders, inventory, deliveries, and costs.
• Communicate with suppliers regarding updates, confirmations, and documentation.

Skills

Excel

Data entry

Attention to detail

ERP familiarity

Communication

Tools

Microsoft BC

MRP systems

Job description

The Purchasing / Administrative Assistant provides daily purchasing and administrative support for Sun Gro facilities. This entry-level role is responsible for creating purchase orders, updating system data, communicating with suppliers, and maintaining accurate records in Microsoft Business Central (BC). The position requires strong Excel skills, attention to detail, and basic analytical abilities to support purchasing tasks, resolve discrepancies, and assist internal teams.

• Health Insurance (includes teledoc, virtual health, FSA, HCSA & other benefits)
• Vision Insurance
• Life Insurance
• Health Spending Account
• Employee Support and Mental Wellness
• Short term disability
• 401k Match
• Paid vacation
• Employee Assistance Program
• Employee Engagement Events
• Awards and Recognition
• Tuition Reimbursement
• Service Awards

Job Responsibilities

• Create and process purchase orders for raw materials, MRO supplies, and services
• Review MRP/forecast reports to identify upcoming material needs and communicate potential shortages
• Maintain accurate item data, pricing, vendor records, and reorder points in Microsoft Business Central
• Update and monitor spreadsheets tracking open orders, inventory, deliveries, and costs
• Communicate with suppliers regarding order updates, confirmations, and documentation
• Collect vendor quotes and perform basic price and delivery comparisons using Excel
• Assist with collecting and organizing supplier onboarding documentation
• Match invoices, packing slips, and purchase orders; identify discrepancies and assist with resolution
• Track invoice issues, missing documents, or outstanding approvals
• Maintain organized purchasing files and documentation for audits or internal reviews
• Coordinate with operations and receiving teams to verify deliveries and update system records
• Report basic quality or quantity issues to the purchasing team
• Provide purchasing documentation as needed for Safety, Quality, or Operations
• Perform data entry, filing, scanning, and document management
• Prepare Excel-based reports such as open PO lists, vendor logs, delivery schedules, or cost comparisons
• Provide administrative support to purchasing, operations, and site leadership

Qualifications

• Ability to organize, clean, and maintain datasets
• Analytical skills to review inventory levels, compare supplier quotes, and identify data inconsistencies
• Excellent attention to detail and accuracy in data entry
• Strong organizational and time-management skills
• Effective written and verbal communication skills
• Ability to follow direction and carry out specific instructions
• Fluent in verbal and written English
• Ability to learn ERP/MRP systems, especially Microsoft Business Central
• Positive, proactive attitude with a willingness to learn and take initiative
• Ability to work effectively with suppliers, operations, and internal teams
• Professional, dependable, and able to maintain confidentiality
• Ability to sit or stand for extended periods while performing computer-based work
• Ability to lift up to 20 pounds for handling office files or materials