Purchasing Coordinator

Rally House; Kansas; On-site; USD 33,000 - 39,000; Full time

Job summary

Rally House in Lenexa, KS is seeking a Purchasing Coordinator to support the buying team by managing purchase orders, product information, and vendor communications, ensuring accuracy and on-time delivery. This role connects Buyers, vendors, and stores, helping move products from initial order to delivery while maintaining order timelines and thorough documentation.

On-site environment with a sports-focused culture, strong Excel and communication skills, and attention to detail are essential for

Qualifications

• Bachelor's degree in a similar field is required.
• 0-1 year of experience in retail, purchasing, merchandising or inventory.
• Proficiency in Microsoft Office, particularly Excel.

Responsibilities

• Create, maintain, and update purchase orders with accurate quantities, costs, and delivery dates.
• Partner with buyers to support day-to-day purchasing and seasonal initiatives.
• Communicate with vendors regarding orders, confirmations, changes, and timelines.
• Monitor open purchase orders and identify late shipments or discrepancies.
• Coordinate with operations and teams to resolve purchasing and receiving issues.
• Track deadlines and ensure vendor information and orders meet timelines.
• Provide administrative support to the buying team as needed.
• Build professional relationships with vendor partners and internal teams.

Skills

Excel

Communication

Attention to detail

Problem solving

Negotiation

Organization

Education

Bachelor's degree in a similar field

Tools

Microsoft Office

Job description

Rally House is where fans celebrate the teams, traditions, and communities they love. Every day is an opportunity to create memorable experiences that bring fans closer to the moments and teams they care about most. Behind it all is a team fueled by energy, passion, and hometown pride. As we continue to grow, we’re looking for team members who are excited to help shape the future of Rally House, deliver exceptional experiences, and make every fan feel right at home.

Job Description

The Purchasing Coordinator plays a key role in supporting the buying team by ensuring purchase orders, product information, vendor communication, and inventory-related processes are accurate, organized, and completed on time. This position serves as an important connection between Buyers, vendors, internal departments, and stores, helping keep product moving efficiently from initial order through delivery.

Responsibilities

• Create, maintain, and update purchase orders, ensuring accuracy of quantities, costs, delivery dates, and product information
• Partner with buyers to supports day-to-day purchasing activities and seasonal buying initiatives
• Communicate with vendors regarding purchase orders, order confirmations, changes, cancellations, delivery timelines and outstanding issues
• Monitor open purchase orders and proactively identify late shipments, discrepancies, or potential issues
• Coordinate with operations and buying and other internal teams to resolve purchasing and receiving issues
• Track important deadlines and ensure orders and vendor information are completed according to established timelines
• Provide additional administrative and operational support to the buying team as needed
• Build strong, professional relationships with vendor partners and internal teams

Skills and Knowledge

Ability to work in a fast-paced, high-volume environment, Ability to work independently and collaboratively within a team environment, Advanced Microsoft Excel Skills, Attention to detail and documentation accuracy, Excellent verbal and written communication skills, Strong analytical and problem-solving skills, Strong negotiation skills, Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously

Qualifications

• 0-1 year of experience in retail, purchasing, merchandising, or inventory role
• Proficiency in Microsoft office, particularly excel
• Bachelor's degree in a similar field required

Physical Requirements

Ability to operate a computer, keyboard, mouse, and other standard office equipment; Able to clearly view and read information on a computer screen; Occasionally lift or move items up to 15 pounds

Location

On-site in Lenexa, KS

Pay Range

$24.00 - $28.00

We're fans, just like you! In order to provide customers with the best experience possible, we hire team members who share the same passion for sports as our customers. We encourage our team members to show their team spirit, so customers feel welcome to strike up a conversation about their favorite team, the latest game or even their favorite rivalry! We want to be more than just another sports store, and our team members help us stand apart from the competition.