Purchasing Coordinator

Aston Carter; Jacksonville (FL); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Quarterly bonus program

Job summary

Aston Carter is seeking a Purchasing Coordinator for a contract-to-hire role based in Jacksonville, FL. You will support customer orders, vendor relationships, and day-to-day office activities, including order entry and processing quotations to aid the sales team.

The ideal candidate has at least 1 year in customer service within industrial or logistics environments, with strong Excel and Microsoft Office skills. This onsite role offers a quarterly bonus and benefits.

Qualifications

• At least 1 year of customer service experience in an industrial, manufacturing, or logistics environment.
• Strong computer skills, including proficiency with Microsoft products and basic Excel.
• Experience with order entry and working with purchase orders.
• Accurate data entry skills with strong attention to detail.
• Effective written and verbal communication skills for phone and email interactions.
• Ability to manage vendor and client relationships in a professional manner.
• Experience with Microsoft Office, including Word, Excel, and Outlook.
• Ability to perform general administrative support tasks such as scanning and filing.
• Strong organizational skills to handle multiple tasks and maintain accurate records.

Responsibilities

• Answer customer phone calls and respond to emails in a timely, professional manner.
• Manage email correspondence with customers, vendors, and internal teams.
• Handle vendor and client management, maintaining positive and effective working relationships.
• Enter customer orders and quotations accurately into the appropriate systems.
• Work with purchase orders, ensuring all information is complete and correct.
• Provide day-to-day customer service support, resolving inquiries and issues promptly.
• Perform general administrative duties, including scanning, filing, and data entry.
• Support the outside sales team with customer and sales-related activities, including order follow-up and documentation.
• Assist with inventory and inside sales support tasks as needed to facilitate smooth operations.
• Maintain organized records and documentation to support efficient purchasing and customer service processes.

Skills

Customer service

Order entry

Vendor relationships

Data entry

Microsoft Office

Communication

Organizational skills

Administrative support

Multi-tasking

Tools

ERP system

Job description

Job Description

The Purchasing Coordinator provides responsive customer service and administrative support by managing customer orders, vendor relationships, and day-to-day office activities. This role handles phone and email communication, processes quotations and purchase orders, and supports the sales team to ensure smooth and efficient operations.

Job Title: Purchasing Coordinator

The Purchasing Coordinator provides responsive customer service and administrative support by managing customer orders, vendor relationships, and day-to-day office activities. This role handles phone and email communication, processes quotations and purchase orders, and supports the sales team to ensure smooth and efficient operations.

Responsibilities

• Answer customer phone calls and respond to emails in a timely, professional manner.
• Manage email correspondence with customers, vendors, and internal teams.
• Handle vendor and client management, maintaining positive and effective working relationships.
• Enter customer orders and quotations accurately into the appropriate systems.
• Work with purchase orders, ensuring all information is complete and correct.
• Provide day-to-day customer service support, resolving inquiries and issues promptly.
• Perform general administrative duties, including scanning, filing, and data entry.
• Support the outside sales team with customer and sales-related activities, including order follow-up and documentation.
• Assist with inventory and inside sales support tasks as needed to facilitate smooth operations.
• Maintain organized records and documentation to support efficient purchasing and customer service processes.

Essential Skills

• At least 1 year of customer service experience in an industrial, manufacturing, or logistics environment.
• Strong computer skills, including proficiency with Microsoft products and basic Excel.
• Experience with order entry and working with purchase orders.
• Accurate data entry skills with strong attention to detail.
• Effective written and verbal communication skills for phone and email interactions.
• Ability to manage vendor and client relationships in a professional manner.
• Experience with Microsoft Office, including Word, Excel, and Outlook.
• Ability to perform general administrative support tasks such as scanning and filing.
• Strong organizational skills to handle multiple tasks and maintain accurate records.

Additional Skills & Qualifications

• ERP system experience is a plus.
• Experience in administrative support, account coordination, or sales support is beneficial.
• Experience providing inside sales support or inventory-related assistance is an advantage.
• Demonstrated ability to work collaboratively with an outside sales team.
• Desire for growth and willingness to move into different roles as opportunities arise.

Work Environment

This role operates in a professional office environment with a business casual dress code, with jeans permitted on Fridays. The office regularly hosts visiting clients, so a polished and professional appearance is expected. The position involves regular use of computers, Microsoft Office applications, and office equipment for scanning, filing, and data entry. The organization offers good benefits and a quarterly bonus structure, with bonus amounts tied to company performance, as well as opportunities for growth into different roles.

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Pay And Benefits

The pay range for this position is $21.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Application Deadline

This position is anticipated to close on Nov 5, 2026.

Workplace Type

This is a fully onsite position in Jacksonville,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.