Purchasing Coordinator

Club Colors; Hoffman Estates (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in promotional services is seeking a detail-driven Purchasing Coordinator. In this role, you will ensure smooth operations by managing orders, coordinating with vendors, and liaising across departments. Ideal candidates will have strong organizational skills and thrive in fast-paced environments. Join our collaborative team for a rewarding career growth opportunity.

Qualifications

• 0–3 years of experience in project coordination, purchasing, or customer service.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Experience in the promotional or branding industry is a plus.

Responsibilities

• Manage and process incoming orders with precision.
• Coordinate with vendors to confirm availability and delivery.
• Support the sales team with order-related questions.

Skills

Organizational skills

Communication

Initiative

Tools

Microsoft Office

Job description

Are you a highly organized, detail-driven professional with a knack for juggling tasks and connecting the dots across teams? We're looking for a Purchasing Coordinator to join our dynamic team and help bring projects to life from the first order to the final delivery.

In this role, you’ll play a key part in ensuring smooth operations—processing orders, coordinating with vendors, and collaborating across sales, marketing, and warehouse teams to meet project goals. If you're passionate about getting things done right and on time, we want to hear from you!

What You’ll Be Doing:

• Manage and process incoming orders with precision and care
• Coordinate with vendors to confirm availability, pricing, and delivery schedules
• Support the sales team by responding to order-related questions and customer needs
• Work with the warehouse to ensure accurate and timely order fulfillment
• Monitor project and order timelines, flagging and solving potential delays
• Oversee projects from planning through delivery, tracking key milestones
• Keep stakeholders aligned by acting as the go-to liaison across departments
• Provide updates and progress reports to management regularly
• Recommend process improvements to make things even smoother

What Makes You a Great Fit:

• 0–3 years of experience in project coordination, purchasing, or customer service
• A natural organizer who thrives in a fast-paced environment
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Strong communication and presentation skills
• A self-starter who takes initiative and isn’t afraid to roll up your sleeves
• Experience in the promotional or branding industry is a plus

Why Join Us?

You’ll be part of a collaborative team where your organizational skills and attention to detail will make a big impact. We value initiative, creativity, and a strong work ethic. If you're looking to grow your career in a fast-moving company with a purpose, we want to meet you.