Purchasing Clerk (Residential Construction / Building Materials)

W3Global; Lewisville (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Paid holidays

Vacation and personal time

Employee appreciation events

Job summary

W3Global seeks a seasoned Purchasing professional to support high-volume purchasing operations, vendor relations, bid management, contracts, and cost analysis. You will work with construction, sales, design, finance, and other internal teams to meet pricing accuracy, deadlines, and purchasing goals.

The ideal candidate is organized and analytical, able to communicate with vendors, subcontractors, and internal partners in a fast-paced setting. High school diploma required; RFMS a plus.

Qualifications

• 2+ years of purchasing experience in high-volume residential construction, flooring, building materials, homebuilding, or subcontracting.
• RFMS experience is a strong plus.
• Strong analytical and problem-solving skills.
• Attention to detail when reviewing bids, contracts, pricing, budgets, and vendor documentation.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to build relationships with vendors, subcontractors, and internal stakeholders.
• Strong negotiation skills and the ability to evaluate cost, quality, productivity, and service.
• Ability to understand scopes of work, bid documents, specifications, contract requirements, and pricing structures.
• Strong organizational, recordkeeping, and audit-ready documentation skills.

Responsibilities

• Research and resolve vendor disputes involving product issues, pricing concerns, invoice discrepancies, and contract inconsistencies.
• Coordinate pricing adjustments with vendors and internal teams.
• Build and maintain strong relationships with vendors, subcontractors, and trade partners.
• Communicate vendor performance concerns, service issues, and capability gaps to the right stakeholders.
• Verify vendors are properly contracted and meet insurance requirements before work begins.
• Initiate bid events with subcontractors and vendors.
• Prepare bid packages, including specifications, scopes of work, bidder lists, and supporting documentation.
• Analyze vendor bids to confirm pricing aligns with specifications and includes all required items.
• Compare bids against established estimates and budgets to identify gaps, variances, or missing items.
• Negotiate cost-effective pricing while maintaining quality, productivity, and service standards.
• Prepare bid analyses and support vendor selection recommendations.
• Assist with base cost and option price analysis, and review budgets to verify accurate base costs, margins, and option pricing.
• Assist with month-end cost-off processes, including accrual support for current-month closings.

Skills

Purchasing

Vendor relations

Bid analysis

Negotiation

Communication

MS Excel

RFMS

Contracts knowledge

Organization

Data analysis

Education

High school diploma or equivalent

Associate's or bachelor's degree in business, construction management, supply chain, finance, or related field

Tools

MS Outlook

MS Word

Job description

About The Role

This role supports purchasing operations, vendor relationships, bid management, contract administration, and cost analysis in a high-volume environment, with the team processing 100 to 200 POs weekly (about 800 per month). You'll work closely with construction, sales, design, finance, land development, marketing, and other internal teams to make sure purchasing goals, production requirements, pricing accuracy, and deadlines are met.

About The Role

This role supports purchasing operations, vendor relationships, bid management, contract administration, and cost analysis in a high-volume environment, with the team processing 100 to 200 POs weekly (about 800 per month). You'll work closely with construction, sales, design, finance, land development, marketing, and other internal teams to make sure purchasing goals, production requirements, pricing accuracy, and deadlines are met. The ideal candidate is organized, analytical, and comfortable communicating with vendors, subcontractors, and internal partners in a fast-paced setting.

What You'll Do

Vendor Relations & Dispute Resolution

• Research and resolve vendor disputes involving product issues, pricing concerns, invoice discrepancies, and contract inconsistencies
• Coordinate pricing adjustments with vendors and internal teams
• Build and maintain strong relationships with vendors, subcontractors, and trade partners
• Communicate vendor performance concerns, service issues, and capability gaps to the right stakeholders
• Verify vendors are properly contracted and meet insurance requirements before work begins

Bidding & Cost Analysis

• Initiate bid events with subcontractors and vendors
• Prepare bid packages, including specifications, scopes of work, bidder lists, and supporting documentation
• Analyze vendor bids to confirm pricing aligns with specifications and includes all required items
• Compare bids against established estimates and budgets to identify gaps, variances, or missing items
• Negotiate cost-effective pricing while maintaining quality, productivity, and service standards
• Prepare bid analyses and support vendor selection recommendations
• Assist with base cost and option price analysis, and review budgets to verify accurate base costs, margins, and option pricing
• Assist with month-end cost-off processes, including accrual support for current-month closings

Contracts, Compliance & Reporting

• Ensure specification changes are reflected in current contracts and purchasing documents
• Communicate product, pricing, specification, and contract changes to sales, construction, subcontractors, and other affected teams
• Maintain accurate purchasing files, contracts, bid records, pricing documentation, and supporting materials for audits
• Ensure purchasing activities follow internal policies, procedures, audit requirements, and ethical standards
• Prepare weekly, monthly, and quarterly reports as needed
• Collaborate with internal departments to meet purchasing goals and deadlines
• Identify opportunities to improve cost accuracy, purchasing processes, and vendor performance
• Coordinate with internal teams to maximize available rebate opportunities

What You Bring

• 2+ years of purchasing experience, ideally high-volume, within residential construction, flooring, building materials, homebuilding, or subcontracting
• Experience with RFMS is a strong plus
• Strong analytical and problem-solving skills
• Excellent attention to detail when reviewing bids, contracts, pricing, budgets, and vendor documentation
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Effective written and verbal communication skills
• Ability to build relationships with vendors, subcontractors, and internal stakeholders
• Strong negotiation skills and the ability to evaluate cost, quality, productivity, and service
• Ability to understand scopes of work, bid documents, specifications, contract requirements, and pricing structures
• Strong organizational, recordkeeping, and documentation skills, including maintaining audit-ready records
• Proficiency in Microsoft Excel, Outlook, and Word
• Ability to work independently and collaboratively
• Professionalism, reliability, and discretion with confidential business information
• High school diploma or equivalent required

Nice to Have

• Associate's or bachelor's degree in business, construction management, supply chain, finance, or a related field
• Experience in purchasing, procurement, construction, homebuilding, vendor management, or contract administration
• Experience reviewing bids, contracts, pricing, scopes of work, budgets, or vendor documentation

Physical Requirements

• Ability to sit or stand and work at a computer for extended periods
• Ability to communicate by phone, email, and in person
• Ability to review documents, reports, contracts, bids, and pricing information
• Occasional visits to construction sites, communities, vendor locations, or other locations may be required
• Ability to occasionally lift up to 25 pounds

Benefits

• Medical, dental, and vision coverage
• 401(k)
• Paid holidays
• Vacation and personal time
• Employee appreciation events