Car Buy | Inventory Clerk

Pick Your Part; Dayton (OH); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Paid Time Off

401k with Generous Company Match

Company Paid Life Insurance and Long‑M

Term Disability

Short-Term Disability

Employee Discounts

Tuition Reimbursement

Job summary

Pick Your Part in Dayton, OH seeks a detail-oriented Procurement Assistant to support the procurement team. Responsibilities include maintaining product and vendor data, reviewing vendor acknowledgments, coordinating with vendors on PO numbers, reconciling POs and invoices, and generating reports on supplier performance and spend.

The role requires a high school diploma, at least one year of experience, and proficiency with Word and Excel.

Qualifications

• High School graduate or G.E.D. equivalent required.
• 1+ years of experience.
• Intermediate skill level in Microsoft Word & Excel.
• Ability to add, subtract, multiply, and divide in all units of measure; basic math.
• Automotive background preferred.

Responsibilities

• Update and maintain product/vendor data in internal systems with dates, notes, and work order status.
• Review vendor order acknowledgments for accuracy including description, lead time, quantities, pricing.
• Facilitate communication with vendors to provide PO numbers.
• Reconcile purchase orders and invoices.
• Interface with Procurement and other departments; support receiving and put-away goals.
• Organize and schedule meetings to improve procurement efficiency.
• Assist in preparing and auditing RFPs.
• Generate reports on Supplier Performance and Spending by Commodity.

Skills

Microsoft Word

Microsoft Excel

Data entry

Communication

Numerical reasoning

Education

High School graduate or G.E.D. equivalent

Job description

Description

• Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.
• Review vendor-provided order acknowledgments for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc. Ensure timely receipt of material by the due date. Monitor and follow up on vendor back-orders, shipments, and tracking of source products.
• Facilitate communication with vendors to provide PO numbers to confirm order placements.
• Maintain vendor scorecard to accurately represent customer satisfaction rating.
• Reconcile purchase orders and invoices.
• Interface with Procurement team members and other associated departments. Work with branch locations including ongoing acquisition orders to ensure company goals are met concerning the company’s receiving and put‑away goals. Interact with Accounting, ensuring suppliers follow proper invoicing procedures.
• Organize and schedule meetings to assist in the efficiency of procurement operations.
• Assist in preparing and auditing RFPs (Requests for Proposals).
• Generate reports to include, but not limited to, Supplier Performance, Spending by Commodity, and Cost Savings.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, facility related issues.
• Assume other duties as assigned.

Summary

Responsible for a variety of procurement and vendor-related duties to support the Procurement team.

Essential Job Duties

• Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.
• Review vendor-provided order acknowledgments for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc. Ensure timely receipt of material by the due date. Monitor and follow up on vendor back-orders, shipments, and tracking of source products.
• Facilitate communication with vendors to provide PO numbers to confirm order placements.
• Maintain vendor scorecard to accurately represent customer satisfaction rating.
• Reconcile purchase orders and invoices.
• Interface with Procurement team members and other associated departments. Work with branch locations including ongoing acquisition orders to ensure company goals are met concerning the company’s receiving and put‑away goals. Interact with Accounting, ensuring suppliers follow proper invoicing procedures.
• Organize and schedule meetings to assist in the efficiency of procurement operations.
• Assist in preparing and auditing RFPs (Requests for Proposals).
• Generate reports to include, but not limited to, Supplier Performance, Spending by Commodity, and Cost Savings.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, facility related issues.
• Assume other duties as assigned.

Supervisory Responsibilities

• Not responsible for supervising employees.

Basic Qualifications

• High School graduate or G.E.D. equivalent required.
• 1+ years of experience.

Education & Experience (Level of education AND years of experience are required)

• High School graduate or G.E.D. equivalent required.
• 1+ years of experience.

Preferred Qualifications (Include Qualifications That Are Desired But Optional)

• College coursework preferred.
• Automotive background preferred.

Knowledge/Skills/Abilities (Includes needed certifications, systems knowledge, job skills, characteristics, competencies, etc.)

• Intermediate skill level in Microsoft Word & Excel.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc. Ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.
• Basic messages communicated orally. May write brief messages and keep simple records. May explain and offer guidance on routine procedures.
• Problems encountered are routine, somewhat repetitive, and generally solved by following clear directions and procedures.
• Decisions generally affect own job or assigned functional area.
• Results are defined; sets personal own goals and determines how to achieve results with few or no guidelines to follow; supervisor/manager provides broad guidance and overall direction.
• Handle multiple tasks or projects simultaneously with moderate complexity.

Essential Physical Demands/Work Environment (i.e. lifting demands, travel requirements, etc.)

• Work is primarily sedentary: must be able to sit for extended periods and use a computer, keyboard, and mouse, frequently.
• The employee must occasionally lift and/or move up to 50 pounds.
• Travel may be required periodically, including overnight stays (contingent on position requirements). Minimum overnight travel (up to 10%)

Benefits

• Health/Dental/Vision Insurance
• Paid Time Off
• 401k with Generous Company Match
• Company Paid Life Insurance and Long-Term Disability
• Short-Term Disability
• Employee Discounts
• Tuition Reimbursement

Why Apply

• Steady, full-time work
• Competitive hourly pay
• Consistent schedule
• Opportunity for long-term growth
• Fast hiring process