Procurement Specialist

American-Carpet-South-; Paterson (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401k with employer match

Vacation & PTO

Flexible Spending Accounts

Health Savings Account

Commuter Benefits

Life Insurance

Job summary

ACS: Commercial & Residential Flooring Specialists seeks a Procurement Specialist to own material ordering, bid quotes, and pricing accuracy for our Commercial division. You will track orders with the Project Coordinator, source vendor pricing, audit costs, and maintain the product library and templates to keep projects moving and margins protected.

You will build accurate bid quotes for commercial, multifamily, and property management projects, justify pricing with audited data, and ensure

Qualifications

• 3+ years experience in flooring, construction, or building-materials estimating, pricing, or purchasing.
• Ability to read plans and measures and produce accurate takeoffs.
• Advanced Excel skills with lookups and pivot tables.
• Experience with CRM or databases such as QuickBase and vendor portals.
• Highly organized, detail-oriented, able to manage multiple bids and orders.
• Strong communication with vendors, sales and finance.

Responsibilities

• Own material ordering and tracking for ACS Commercial, ensuring PO accuracy and warehouse confirmation.
• Build large, complex bid quotes and source product/vendor pricing for commercial projects.
• Audit cost, invoices, and freight to protect margin and identify overcharges.
• Lead product library, turnkey pricing, catalog, and quote templates.
• Read plans, perform takeoffs, and review quotes for accuracy and margin.
• Report monthly on cost, freight, and margin trends to leadership.
• Maintain pricing, update for vendor cost changes, and retire discontinued SKUs.

Skills

Advanced Excel

Plan reading

Attention to detail

Organizational skills

Vendor coordination

Tools

QuickBase

Outlook

Job description

Are you the detail-obsessed problem solver who catches the pricing error before it costs a dime and keeps every order on track from PO to warehouse? Do you believe a great bid starts with accurate takeoffs and clean data? ACS is looking for an organized, analytical Procurement Specialist to own material purchasing, bid estimating, and pricing accuracy for our Commercial division: protecting margin and keeping our projects moving.

Welcome to ACS: Commercial & Residential Flooring Specialists, where innovation meets a values-driven culture.

At ACS, we're more than a flooring company. We're a growing, collaborative community grounded in four core values: Say Yes, Own It, Do What You Say, and We Care. These principles shape how we work, solve problems, and support each other every day.

As the Procurement Specialist, you will own material ordering and tracking for ACS Commercial, working alongside the Project Coordinator to get material where it needs to be, when it needs to be there. You will build large and complex bid quotes, source product and vendor pricing for the sales team, audit cost and freight, and serve as the owner of our product library, turnkey pricing, catalog, and quote templates.

Your work will directly impact margin, quote accuracy, and on-time material delivery; turning vendor pricing and project plans into bids that win and orders that arrive right the first time.

Your objectives may be similar to:

• Owning material ordering and tracking for sold jobs, ensuring every PO is accurate and every order is confirmed at the warehouse.
• Building accurate, competitive bid quotes and sourcing product and vendor pricing for commercial, multifamily, and property management projects.
• Protecting margin through disciplined cost, invoice, and freight auditing.
• Owning the product library, turnkey pricing, catalog, and quote templates so the sales team can quote quickly and accurately.

Essential Functions

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Ordering & Material Tracking

• Place material orders for sold jobs and confirm PO accuracy against the quote.
• Track every open order until material is confirmed at the servicing warehouse, working alongside the Project Coordinator.
• Flag delays, backorders, shortages, and substitutions to sales and the Project Coordinator the same day.

Bid Estimating & Product Sourcing

• Build large and complex bid quotes for property management, multifamily, and commercial projects.
• Source products and obtain vendor pricing for the sales team’s bid work, including special-order and non-catalog items.
• Read plans and measures to produce accurate takeoffs, scope, and material quantities.
• Review quotes built by sales and field teams for accuracy and margin before they go out.

Cost & Freight Audit

• Audit vendor invoices, material cost, and freight against quotes and POs.
• Identify overcharges, billing errors, and margin leaks, and work with vendors to resolve them.
• Report monthly on cost, freight, and margin trends to the VP of Sales and National Accounts.

Product Library, Pricing & Templates

• Lead the initial cleanup of the product library to align with the turnkey catalog, and finalize turnkey pricing in partnership with Finance and the VP.
• Build quote templates that enable sales reps and Field Support Managers to quote quickly and accurately.
• Build and maintain property key guides outlining approved products, specs, and pricing by property for managed accounts.
• Maintain pricing on an ongoing basis, updating for changes in vendor cost, SKUs, or freight, and retiring discontinued SKUs.

To excel in this role, you should possess the following qualifications:

• 3+ years of experience in flooring, construction, or building-materials estimating, pricing, or purchasing.
• Ability to read plans and measures and produce accurate takeoffs.
• Advanced Excel skills, including lookups, pivot tables, and maintaining clean price files.
• Experience with CRM or database systems such as QuickBase, vendor portals, and Outlook, with the ability to learn new systems quickly.
• Highly organized and detail-oriented, with the ability to manage many open orders, bids, and price changes at once and catch errors in quantities, SKUs, pricing, and freight before they cost money.
• Demonstrated ability to build and follow processes, including checklists, trackers, file structures, and standard steps that make work repeatable.
• Clear communicator with vendors, sales, and finance.
• Flooring product knowledge (LVP, hardwood, carpet, underlayment, transitions, prep) preferred.
• Experience with multifamily, property management, or commercial bids preferred.
• Experience with Home Depot Pro or a retail-installed program preferred.

Benefits:

• Medical, Dental, Vision
• Vacation (Planned Time Off)
• Sick/Personal (Unplanned Time Off)
• Flexible Spending Accounts
• Health Savings Account (HSA)
• Commuter Accounts
• 401k with Employer match (up to 4% employer match!)
• Voluntary Short Term Disability
• Company Paid Life Insurance and AD&D
• Employee Assistance Program (EAP)