Purchasing Clerk (Full-time)

Montage International; Newport Beach (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Montage International in Newport Beach is seeking a Purchasing Clerk to manage order intake, verification against purchase orders and proper storage of items. You will support departments by coordinating deliveries and logging shipments within the Opera system, ensuring accuracy and efficiency.

The role requires experience in shipping/receiving, ability to read English documents, and intermediate computer skills.

Qualifications

• Must possess strong shipping/receiving experience and attention to detail.
• Proficient reading of packing lists, invoices and PO comparisons.
• Ability to operate in a fast-paced hotel environment with accuracy.
• Must be able to read, write and understand English.
• Bachelor’s degree preferred but not required depending on experience.

Responsibilities

• Receive and verify orders (non-consumable or F&B) against POs.
• Process returns/credit memos for breaks or errors.
• Direct deliveries to departments on a set schedule.
• Receive incoming packages and log in the Opera system.
• Process outgoing shipping and post charges in Opera.
• Compile a daily receiving report for distribution.

Skills

Shipping & Receiving

English proficiency

Intermediate computer skills

Forklift experience

Education

High School Diploma or equivalent

Bachelor’s Degree

Job description

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

SUMMARY

The Purchasing Clerk will be responsible for ordering and receiving all orders to ensure proper intake of items ordered and storage of those shipments. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.

ESSENTIAL FUNCTIONS

• Receives various orders either non-consumable or Food & Beverage, checks for quantity, quality, breakage and compares packing lists and invoices with Purchase Orders.
• Completes a credit memo for any returns or breakage.
• Directs deliveries to various departments and/or individuals on a pre-set delivery schedule.
• Receives all incoming package deliveries from UPS, FedEx, DHL, Golden State Overnight, etc and records incoming appropriately and accurately.
• Verifies named receiving individuals or guest via the Opera system.
• Processes all outgoing shipping and post all charges within the Opera system.
• Completes a daily receiving report and distributes accordingly.

QUALIFICATIONS

• High School Degree or equivalent
• Must possess intermediate computer skills
• Previous shipping and receiving experience
• Must be able to speak, read, write and understand English
• PREFERRED Luxury hotel experience strongly preferred
• Bachelor’s Degree
• Forklift certification

PHYSICAL REQUIREMENTS

• Must be able to work in extreme temperatures like freezers (-10°F) and kitchens (+110°F), possibly for one hour or more.
• Position requires walking, must be able to stand and exert well-paced mobility for up to 6 hours in length.
• Length of time of these tasks may vary from day to day and task to task.
• Must be able to exert well-paced ability to reach different outlets and other departments of the Resort on a timely basis.
• Must be able to bend, stoop, squat and stretch to fulfill tasks.
• Must be able to lift up to 50 lbs. on a regular and continuing basis.
• Must be able to lift odd shaped boxes and containers frequently.
• Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment.

The pay scale for Purchasing Clerk (Full-time) is $22.25 per hour.

The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

At Montage Hotels & Resorts and Pendry Hotels, we’re committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it’s a way of life.