Purchasing Clerk

Salish Seafoods; Washington; On-site; USD 32,000 - 42,000; Full time

Job summary

Salish Seafoods is seeking an office clerk for a role that combines office tasks with field operations at the purchasing site. Scheduling will follow tide patterns and seasonal changes.

The position requires strong math, cash handling, and legible penmanship to balance cash flows and maintain accurate records. Primary duties include coordinating with managers for shellfish purchases, ensuring purchases are properly recorded, and managing cash with precision.

Qualifications

• High School graduation or GED required.
• 1 year bookkeeping/accounting with cash handling and 1 year Administrative Assistant experience.
• Valid Washington state Driver's License.
• Experience with inventory management software and basic spreadsheet skills.

Responsibilities

• Coordinate with managers for shellfish purchasing and related operations.
• Balance cash and ensure amounts recorded match balance sheet and fish tickets.
• Manage cash for purchasing shellfish and balance cash before and after openings.
• Coordinate cash needs with managers for upcoming purchases.
• Ensure product is handled properly during purchasing and delivery, even in extreme weather.
• Ensure equipment used in purchasing is stored and functioning.

Skills

Mathematical skills

Penmanship

Cash handling

Written & verbal communication

Team coordination

Procurement knowledge

Inventory management software

Spreadsheet skills

Tidal schedules knowledge

Privacy protection

Education

High School diploma or GED

Tools

Inventory management software

Spreadsheets/Excel

Transactional databases

Job description

Job Description

Job Description

POSITION SUMMARY

This position is for an office clerk. This position is considered fieldwork where most is done onsite of where the purchasing takes place. Work schedules will vary according to the tides which vary with seasonal change. This position requires good mathematical skills, balancing cash and demonstrates good penmanship.

ESSENTIAL DUTIES

Include the following. Other duties may be assigned as necessary.

1. Must coordinate with managers and operators for scow or skiff operations needed for purchasing shellfish.


2. Responsible for the amounts weighed, match the amounts recorded on the balance sheet and fish ticket, and that the amount paid out, matches amounts which were recorded.


3. Responsible for proper cash management needed for purchasing shellfish.


4. Responsible for proper balancing of cash before and after scheduled shellfish opening when purchasing takes place.


5. Responsible for coordinating cash needs with managers in advance for upcoming scheduled purchases.


6. Responsible to see that the product purchased is properly taken care during the purchasing process, and during delivery back to the facility, in extreme weather condition, to assure delivery of the product is high quality when delivered.


7. Responsible to see that all equipment used in the purchasing process is properly stored after use and is functioning.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this position, employees may be exposed to the following conditions:

• Work areas with mechanical parts and high, precarious places; moderate noise.

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items listed below are representative of the knowledge, skills, and/or ability for this position.

• Knowledge of procurement standards including safety protocols.


• Cash management proficiency for accurate accounting.


• Conflict resolution and professional communication.


• Language skills for clear written and verbal communication.


• Logical reasoning in decision-making.


• Strategic planning for efficient procurement processes.


• Commitment to protecting privacy and personal information of customers and staff.


• Strive to continuously build knowledge and skills of all shellfish techniques.


• Respond promptly to the needs of the company and meet deadlines and commitments.


• It is crucial to have good knowledge of the tidal schedules and knowledge of coworker’s schedules, so work is efficiently done as a team with positive spirits.


• It is necessary to have the ability to apply common sense to carry out written and oral instructions.


• Good human relations and verbal communications skills are required.


• Must be consistently at work on time, must follow instructions and respond to management direction, prioritize and plan work activities and meet challenges with resourcefulness, and treat others with respect and consideration regardless of their status or position.


• Inventory management software proficiency, basic spreadsheet skills for tracking, and transactional database familiarity.

MINIMUM REQUIREMENTS

EDUCATION AND EXPERIENCE

Education Required: High School graduation or General Education Degree (GED).

Experience: One (1) year experience Bookkeeping and/or accounting with cash handling along with 1-year Administrative Assistant experience.

A combination of education and experience may be considered as a substitute for a degree requirement.

Certificates & Licenses: Must have valid Washington state Driver's License.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this position, employees will be required to: